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Breakout Session # 1 Dr. Rene G. Rendon, CPCM, C.P.M., PMP Naval Postgraduate School

DoD Open Systems Based Projects: Implications for the Contracting Process. Breakout Session # 1 Dr. Rene G. Rendon, CPCM, C.P.M., PMP Naval Postgraduate School 28 July, 2006 11:00. Overview. DoD Acquisition Environment Evolutionary Acquisition Modular Open Systems Approach (MOSA)

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Breakout Session # 1 Dr. Rene G. Rendon, CPCM, C.P.M., PMP Naval Postgraduate School

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  1. DoD Open Systems Based Projects: Implications for the Contracting Process Breakout Session #1 Dr. Rene G. Rendon, CPCM, C.P.M., PMP Naval Postgraduate School 28 July, 2006 11:00

  2. Overview • DoD Acquisition Environment • Evolutionary Acquisition • Modular Open Systems Approach (MOSA) • Contractual Implications • Roles and Responsibilities • Characteristics of Successful MOSA Contracts

  3. DoD Acquisition Environment • Problems1 • Cost and schedule overruns • Operational performance deficiencies • Global War on Terrorism • Budget cuts and resource constraints • Solutions2 • Focus on decreasing acquisition timelines and leveraging emerging technologies 1 GAO06-257T 2 Rogers & Birmingham, 2004

  4. Evolutionary Acquisition • Evolutionary Acquisition Strategy • Preferred approach for rapid acquisition of mature technology, delivering capability in increments • Incremental Development • Identified desired capability, end-state requirement is known, requirement met over time in increments • Spiral Development • Identified desired capability, end-state requirement is not known, requirement met over time in increments

  5. Modular Open Systems Approach • MOSA is an enabler to the evolutionary acquisition approach3 • Ensures access to the latest technologies and products and facilitates affordable and supportable system development and modernization of fielded assets • Ensures that systems are designed to easily and affordably accommodate additive capabilities in subsequent increments 3 DAG, 2004

  6. Modular Open Systems Approach4 • Integrated business and technical strategy • Employs a modular design • Defines key interfaces • Uses widely supported, consensus-based standards • Standards are published and maintained by a recognized organization 4 OSJTF Guide, 2004

  7. Contractual Implications • Implications on the contracting process from using a MOSA-based approach • Roles and responsibilities of government and contractor • Characteristics of successful MOSA-based programs

  8. PROCUREMENT PLANNING SOLICITATION PLANNING SOLICITATION CONTRACT CLOSE OUT or TERMINATION CONTRACT ADMINISTRATION SOURCE SELECTION The Procurement Process Source: Adapted from Contract Management: Organizational Assessment Tools. Garrett and Rendon, NCMA, 2005.

  9. Procurement Planning • Market Research • Determine availability of COTS products and open systems-based products • Determine capabilities of contractors to use open systems approaches and to comply with contractual requirements • Request for Information (RFI) • Gather information from industry for use in planning acquisition • Enhance access to emerging technologies

  10. Procurement Planning • Industry Conferences • Inform industry about technical requirements • Solicit industry inputs for the acquisition • Obtain information from industry to improve the solicitation

  11. Uniform Contract Format Part III -- List of Documents, Exhibits,and Other AttachmentsJ List of attachments. Part IV -- Representations and Instructions.K Representations, certifications, and otherstatements of offerors or respondents.L Instructions, conditions, and notices to offerorsor respondents.M Evaluation factors for award. Part I -- The ScheduleA Solicitation/contract form.B Supplies or services and prices/costs.C Description/specifications/statement of work.D Packaging and marking.E Inspection and acceptance.F Deliveries or performance.G Contract administration data.H Special contract requirements. Part II -- Contract ClausesI Contract clauses. Source: Federal Acquisition Regulations, 15.204-1 Figure 7

  12. Solicitation Planning • Section C Documents • Specifications (PBSS or Seg Spec) • Influenced by language in requirements document (ORD/CDD) • Statement of Work (SOW) • Specific language referring to the use of open systems and MOSA • SOW requires compliance with PEO IWS OACE standards and PEO C4I RAID standards

  13. Solicitation Planning • Section C Documents (cont.) • Statement of Objectives (SOO) • Includes MOSA language from OSJTF MOSA Guide • Contractor responds with compliant SOW • SOW incorporated into contract • Contract Data Requirements List (CDRL) • Request certain data or demonstrations from contractor to verify levels of “openness”

  14. Solicitation Planning • Section L (Instructions to Offerors) • Specific language pertaining to proposal preparation and adherence to the use of open systems in the development process • Identifies proposal evaluation factors (Technical, Cost, Management) • MOSA language typically found in Technical Volume requirements • Requires offerors to describe its approach for developing and implementing open systems

  15. Solicitation • Draft RFPs • Allows for additional industry feedback on proposed acquisition and requirements • 21 day review period and comments • Procurement Strategy • Use of “full and open competition” with multiple contract awards • Use of “rolling down-select” strategy

  16. Source Selection • Section M Evaluation Factors • Specifies how the factors will be evaluated • Specifies relationship between cost and non-cost factors • Basis for Award • Use of Best Value evaluation strategy supports MOSA objectives • Allows trade-offs among cost and non-cost factors

  17. Contract Administration • Contract Types and Incentives • CPAF • Technical • Schedule • Management • Cost • FPI/AF • CPIF • Award Term

  18. Contract Closeout • Final contractor evaluation • Periodic and final past performance • To be used as an evaluation factor in future source selections • Use of CPAR to document contractor performance in meeting “openness” requirements

  19. MOSA Implications on the Procurement Process PROCUREMENT PLANNING Market Research Industry Conferences Request for Information SOLICITATION PLANNING Specification Statement of Work Statement of Objectives Instruction to Offerors SOLICITATION Draft RFP Procurement Strategy CONTRACT CLOSEOUT Past Performance CONTRACT ADMINISTRATION Contract Types Contract Incentives CDRLs SOURCE SELECTION Evaluation Factors Basis for Award Source: Adapted from Contract Management: Organizational Assessment Tools. Garrett and Rendon, NCMA, 2005.

  20. Roles and Responsibilities • Degree and source of control of the interfaces and standards • Impacts level of flexibility and innovation used by contractor in designing and developing the system • More flexibility and innovation used by contractor is critical factor in achieving MOSA objectives

  21. Options for Roles and Responsibilities Government Developed Contractor Developed Source: Adapted from Systems Engineering Fundamentals, DAU, 2001.

  22. Characteristics of MOSA Based Contracts • Early involvement and participation of industry in developing requirements and acquisition strategy • Shared roles between government and contractors in development of system specification and statement of work (SOW) • Best value source selection strategy, with higher weights given to non-cost evaluation factors such as technical performance and past performance

  23. Characteristics of MOSA Based Contracts • Contract structure that includes incentives for meeting higher levels of openness (Incentive fees, Award fees, Award term) • Documentation of contractor's performance in meeting openness requirements (Past performance evaluation)

  24. Summary • Evolutionary acquisition is preferred approach • MOSA is an enabler to Evolutionary Acquisition • MOSA has specific implications to the contracting process • Industry involvement • Shared roles • Best value strategy • Contract incentive structure • Document contractor past performance

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