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Accounting I. Chapter 4 - Journalizing Transactions. T ERMS REVIEW. journal journalizing special amount column general amount column entry double-entry accounting. source document check invoice sales invoice receipt memorandum. Lesson 4-1, page 71. T ERMS REVIEW. Journal.
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Accounting I Chapter 4 - Journalizing Transactions
TERMS REVIEW journal journalizing special amount column general amount column entry double-entry accounting source document check invoice sales invoice receipt memorandum Lesson 4-1, page 71
TERMS REVIEW Journal A form for recording transactions in chronological order. Lesson 4-1, page 64
TERMS REVIEW Journalizing Recording transactions in a journal. Lesson 4-1, page 64
TERMS REVIEW Special Amount Column A journal amount column headed with an account title. Lesson 4-1, page 66
TERMS REVIEW General Amount Column A journal amount column that is not headed with an account title. Lesson 4-1, page 64
TERMS REVIEW Entry Information for each transaction recorded in a journal. Lesson 4-1, page 66
TERMS REVIEW Double-Entry Accounting The recording of debit & credit parts of a transaction. Each transaction affect at least 2 accounts. Lesson 4-1, page 66
TERMS REVIEW Source Document A business paper from which information is obtained for a journal entry. Lesson 4-1, page 66
TERMS REVIEW Objective Evidence A source document is prepared for each transaction. Lesson 4-1, page 66
TERMS REVIEW Check A business form ordering a bank to pay cash from a bank account. Lesson 4-1, page 67
TERMS REVIEW Invoice A form describing the goods or services sold, the quantity, and the price. Lesson 4-1, page 67
TERMS REVIEW Sales Invoice An invoice used as a source document for recording a sale on account. Lesson 4-1, page 67
TERMS REVIEW Memorandum (Memo) A form on which a brief message is written describing a transaction. Lesson 4-1, page 68
A FIVE-COLUMN JOURNAL Lesson 4-1, page 66
CHECKS Lesson 4-1, page 67
SALES INVOICES Lesson 4-1, page 67
OTHER SOURCE DOCUMENTS Lesson 4-1, page 68
RECEIVED CASH FROM OWNER AS AN INVESTMENT August 1. Received cash from owner as an investment, $10,000.00. Receipt No. 1. Lesson 4-1, page 69
Cash Barbara Treviño, Capital RECEIVED CASH FROM OWNER AS AN INVESTMENT August 1. Received cash from owner as an investment, $10,000.00. Receipt No. 1. 1. Which accounts are affected? Cash Barbara Treviño, Capital Debit Normal Balance 10,000.00 2. How is each account classified? Cash is an asset account. Barbara Treviño, Capital is an owner’s equity account. Credit Normal Balance 3. How is each classification changed? Assets are increased. Owner’s equity is increased. 10,000.00 4. How is each amount entered in the accounts? Assets increase on the debit side. Owner’s equity accounts increase on the credit side. Lesson 4-1, page 69
1 2 4 3 3 RECEIVED CASH FROM OWNER AS AN INVESTMENT August 1. Received cash from owner as an investment, $10,000.00. Receipt No. 1. 1. Write the date. 2. Debit Cash. 3. Credit Barbara Treviño, Capital. 4. Write the source document number. Lesson 4-1, page 69
1 2 4 2 3 PAID CASH FOR SUPPLIES 1. Write the date. 2. Debit Supplies. 3. Credit Cash. 4. Write the source document number. Lesson 4-1, page 70
Work Together & On Your Own – Page 71
Prepaid Insurance Cash PAID CASH FOR INSURANCE August 4. Paid cash for insurance, $1,200.00. Check No. 2. 1. Which accounts are affected? Prepaid Insurance Cash Debit Normal Balance 1,200.00 2. How is each account classified? Prepaid Insurance is as asset account. Cash is as asset account. 3. How is each classification changed? Assets are increased. Assets are decreased. 1,200.00 Debit Normal Balance 4. How is each amount entered in the accounts? Assets increase on the debit side. Assets decrease on the credit side. Lesson 4-2, page 72
2 PAID CASH FOR INSURANCE (continued) August 4. Paid cash for insurance, $1,200.00. Check No. 2. 3 1 4 1. Write the date. 2. Debit Prepaid Insurance. 3. Credit Cash. 4. Write the source document number. Lesson 4-2, page 72
Accts. Pay.—Ling Music Supplies Cash PAID CASH ON ACCOUNT August 11. Paid cash on account to Ling Music Supplies, $1,360.00, Check No. 3. 1. Which accounts are affected? Accounts Payable—Ling Music Supplies Cash 1,360.00 Credit Normal Balance 2. How is each account classified? Accts. Pay.—Ling Music Suppliesis a liability account. Cash is an asset account. 3. How is each classification changed? Liabilities are decreased. Assets are decreased. 1,360.00 Debit Normal Balance 4. How is each amount entered in the accounts? Liabilities decrease on the debit side. Assets decrease on the credit side. Lesson 4-2, page 74
2 PAID CASH ON ACCOUNT (continued) August 11. Paid cash on account to Ling Music Supplies, $1,360.00, Check No. 3. 3 1 4 1. Write the date. 2. Debit Accounts Payable—Ling Music Supplies. 3. Credit Cash. 4. Write the source document number. Lesson 4-2, page 74
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Cash Sales RECEIVED CASH FROM SALES August 12. Received cash from sales, $325.00. Tape No. 12. 1. Which accounts are affected? Cash Sales Debit Normal Balance 325.00 2. How is each account classified? Cash is as asset account. Sales is as revenue account. 3. How is each classification changed? Assets are increased. Revenues are increased. Credit Normal Balance 325.00 4. How is each amount entered in the accounts? Assets increase on the debit side. Revenues increase on the credit side. Lesson 4-3, page 76
3 RECEIVED CASH FROM SALES (continued) August 12. Received cash from sales, $325.00. Tape No. 12. 1 2 4 1. Write the date. 2. Debit Cash. 3. Credit Sales. 4. Write the source document number. Lesson 4-3, page 76
Accounts Rec.—Kids Time Sales SOLD SERVICES ON ACCOUNT August 12. Sold services on account to Kids Time, $200.00. Sales Invoice No. 1. 1. Which accounts are affected? Accounts Receivable—Kids Time Sales Debit Normal Balance 200.00 2. How is each account classified? Accounts Receivable—Kids Time is an asset account. Sales is as revenue account. Credit Normal Balance 3. How is each classification changed? Assets are increased. Revenues are increased. 200.00 4. How is each amount entered in the accounts? Assets increase on the debit side. Revenues increase on the credit side. Lesson 4-3, page 77
2 SOLD SERVICES ON ACCOUNT (continued) August 12. Sold services on account to Kids Time, $200.00. Sales Invoice No. 1. 1 4 3 1. Write the date. 2. Debit Cash. 3. Credit Sales. 4. Write the source document number. Lesson 4-3, page 77
Rent Expense Cash PAID CASH FOR AN EXPENSE August 12. Paid cash for rent, $250.00. Check No. 4. 1. Which accounts are affected? Rent Expense Cash Debit Normal Balance 250.00 2. How is each account classified? Rent Expenseis an expense account. Cash is an asset account. 3. How is each classification changed? Expenses are increased. Assets are decreased. 250.00 Debit Normal Balance 4. How is each amount entered in the accounts? Expenses increase on the debit side. Assets decrease on the credit side. Lesson 4-3, page 78
2 PAID CASH FOR AN EXPENSE (continued) August 12. Paid cash for rent, $250.00. Check No. 4. 3 1 4 1. Write the date. 2. Debit Rent Expense. 3. Credit Cash. 4. Write the source document number. Lesson 4-3, page 78
Cash Accounts Rec.—Kids Time RECEIVED CASH ON ACCOUNT August 12. Received cash on account from Kids Time, $100.00. Receipt No. 2. 1. Which accounts are affected? Cash Accounts Receivable—Kids Time Debit Normal Balance 100.00 2. How is each account classified? Cash is an asset account. Accounts Rec.—Kids Time is an asset account. 3. How is each classification changed? Assets are increased. Assets are decreased. Debit Normal Balance 100.00 4. How is each amount entered in the accounts? Assets increase on the debit side. Assets decrease on the credit side. Lesson 4-3, page 79
3 RECEIVED CASH ON ACCOUNT (continued) August 12. Received cash on account from Kids Time, $100.00. Receipt No. 2. 1 2 4 1. Write the date. 2. Debit Cash. 3. Credit Sales. 4. Write the source document number. Lesson 4-3, page 79
Barbara Treviño, Drawing Cash PAID CASH TO OWNER FOR PERSONAL USE August 12. Paid cash to owner for personal use, $100.00. Check No. 6. 1. Which accounts are affected? Barbara Treviño, Drawing Cash Debit Normal Balance 100.00 2. How is each account classified? Barbara Treviño, Drawing is an owner’s equity account. Cash is an asset account. Debit Normal Balance 3. How is each classification changed? Withdrawals are increased. (This results in a decrease in owner’s equity.) Assets are decreased. 100.00 4. How is each amount entered in the accounts? Owner’s equity accounts decrease on the debit side. Assets decrease on the credit side. Lesson 4-3, page 80
2 PAID CASH TO OWNER FOR PERSONAL USE August 12. Paid cash to owner for personal use, $100.00. Check No. 6. 1 4 3 1. Write the date. 2. Debit Barbara Treviño, Drawing. 3. Credit Cash. 4. Write the source document number. Lesson 4-3, page 80
Work Together & On Your Own – Page 81
TERMS REVIEW proving cash Lesson 4-4, page 87
TERMS REVIEW Proving Cash Determining that the amount of cash agrees with the accounting records. Lesson 4-4, page 85
2 Column Debit Column Totals Credit Column Totals General $ 7,960.00 $12,840.00 Sales 2,439.00 Cash 12,319.00 5,000.00 1 3 Totals $20,279.00 $20,279.00 PROVING A JOURNAL PAGE 1. Add each amount column. 2. Add debit column totals, and then add the credit column totals. 3. Verify that the total debits and total credits are equal. Lesson 4-4, page 82
4 RULING A JOURNAL PAGE 1 5 2 3 1. Rule a single line. 2. Write the date. 3. Write Carried Forward. 4. Write each column total. 5. Rule double lines. Lesson 4-4, page 83
3 4 STARTING A NEW JOURNAL PAGE 1 2 1. Write the page number. 2. Write the date. 3. Write Brought Forward and place a check mark in the Post. Ref. column. 4. Record the column totals brought forward from the previous page. Lesson 4-4, page 84
2 Column Debit Column Totals Credit Column Totals General $ 8,979.00 $12,840.00 Sales 4,411.00 Cash 14,291.00 6,019.00 1 3 Totals $23,270.00 $23,270.00 PROVING A JOURNAL AT THE END OF A MONTH 1. Add each amount column. 2. Add debit column totals, and then add the credit column totals. 3. Verify that the total debits and total credits are equal. Lesson 4-4, page 84
4 RULING A JOURNAL AT THE END OF A MONTH 1 5 3 2 1. Rule a single line. 2. Write the date. 3. Write Totals. 4. Write each column total. 5. Rule double lines. Lesson 4-4, page 84
STANDARD ACCOUNTING PRACTICES 1 4 5 2 3 6 7 8 9 Lesson 4-4, page 86
Work Together & On Your Own – Page 87