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EGENCIA Tips & Tricks for Planning, Booking, and Managing Your Travel

EGENCIA Tips & Tricks for Planning, Booking, and Managing Your Travel. +. Cleared for Takeoff. First Time Using Egencia. 1. Create an account: www.udel.edu/procurement/Egencia-setup.html 2. Click “My Profile” in the menu bar. TIPS & TRICKS First Time in Egencia.

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EGENCIA Tips & Tricks for Planning, Booking, and Managing Your Travel

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  1. EGENCIA Tips & Tricks for Planning, Booking, and Managing Your Travel
  2. +
  3. Cleared for Takeoff
  4. First Time Using Egencia 1. Create an account: www.udel.edu/procurement/Egencia-setup.html 2. Click “My Profile” in the menu bar
  5. TIPS & TRICKS First Time in Egencia Complete your entire profile – it saves time later Name on the account must match your US Government issued ID Name, address, DOB, Gender—all are required eMailaddress—use your “@udel.edu” for fewer problems
  6. Egencia Guest Accounts Arranging for travel for non-UD personnel when UD is paying the cost
  7. Guest Accounts Maximum of 6 guest accounts Can be reused multiple times Not to be used for UD employees
  8. TIPS & TRICKS Guest Accounts Do not change email assigned to guest accounts Email itinerary to guest after arrangements are confirmed Guest accounts and rental cars –special rule!
  9. EGENCIA Personal Travel Booking personal travel for yourself and immediate family
  10. Personal Travel 1. Create an account for each family member: www.udel.edu/procurement/Egencia-setup.html 2. Click "My Profile" in the menu bar Add preferences, frequent flyer program numbers, and other personal information
  11. Personal Travel - continued 3. Repeat steps 1 and 2 for each person needing an account. 4. List yourself as the arranger in each person’s profile.
  12. Traveler Center Link to access Traveler Center http://www.egencia.com/daily/service/default.asp
  13. Tips & Tricks - Traveler Center Traveler Center- one stop for answers Online guides and tutorials on Egencia site Receipts – where to find them in Egencia
  14. “ On the road. But still in the know. ”
  15. Egencia Mobile – Your Travel Companion Newin2011 Shipping for iPhone and Mobile Web – Q2 2011
  16. Critical Information to Make Your Travel Easier Flight & Destination Alerts Swipe to see different segments of the trip Destination alerts Flight alerts & notifications Search for flight schedules Country Alerts AlertDetails Flight Search Features Flight Alerts(flight delays and cancellations) Destination Alerts (natural disaster, security, weather) Flight Schedules (search for flights) Benefits Egencia Mobile knows what stage you are in your trip and pushes relevant information to you Timely Travel Alerts | Enhances Traveller Duty of Care Aggregates Itineraries | Globally Consistent
  17. Efficiency, Comfort and Care – As Close As Your Phone Online Check-in, Maps & Weather View maps View 7-day forecast Online check-in AirlineCheck-In HotelMaps WeatherReports Features Online check-in 7 day forecast for your location View interactive maps for all trip segments (including directions) Benefits Be prepared for your business trip before and during the trip
  18. Questions

  19. Thank you for attendingBeth Kuhn 831-2165bkuhn@udel.edu

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