Student Computer Replacement 2011-2015

1. Student Computer Replacement 2011-2015 3/29/2012

2. Main Objectives • Student computer fleet that is consistent and reliable • Student computer fleet that can be maintained with the resources we can provide • Maximize the number and use of computers available to students for academic purposes • Maintain a reliable presentation station in every classroom

3. History • Seattle’s voter-approved BEX III and BTA III levies provide funds for student technology upgrades and replacements •  Originally presented replacement plan to ETs last March based on plans for VDI deployment • VDI outcome – VDI won’t work in all situations (no longer relying on upgrading GX620s to VDI thick clients) • Now ready to restart with more options for schools andVDI is still an option but deployments have been delayed

4. Overview of Rollout • Establish a 3.5:1 student to computer ratio in every school • Set minimum for standard of Dell 740 or Intel-based Mac for presentation stations. • Upgrade RAM in GX740s to 4GB • Allow schools a menu of computer hardware choices to meet their identified needs • Final school choices will be governed by a dollar formula based on the 3.5:1 ratio and a standard replacement cost of $1019 for a desktop PC. • Provide for replacement of all projectors and one half of document camera fleet

5. Allotment • Each school will receive an allotment relative to their student enrollment. Over 9,000 new devices will be deployed over the next two years • Allotment adjustments were made for enrollment variations between March 2011 and October 2011 • Schools that had enrollment reductions were not penalized • Additional computers acquired by schools since last March did not impact their allotment

6. Schedule • The current schedule is based on the one distributed last March • Schools with large Mac deployments were completed in the summer of 2011 to leverage volume discounts • As in the past, large deployments will be scheduled during school breaks in order to accommodate processing and distribution logistics • Note that the schedule may have slight variations due to vendor production schedules and warehouse volume

7. Process • A kick-off meeting will be scheduled with each school roughly 6-8 weeks before deployment • An IT and Network Analyst will work with each school on their student technology replacement plan • The Principal submits a plan to Robert Shore with a cc to Fran Clifton and Eric Caldwell • The equipment is ordered • The computers are imaged and deployed • The necessary professional developments are scheduled & held

8. School Options • Schools receive a cost value based on a 3.5:1 ratio of computers that no longer meet standard (GX620 or older and pre-Intel-based Macs). The school gets $1019 credit for each computer slated to be replaced. • Schools can choose from options list to meet the following needs: • Presentation Stations at least GX740 or better • Aligns with building CSIP and supports school identified interventions • MAP/online testing • Student technology use (standards, access, etc.) • Schools can not repurpose surplus computers for library OPAC use

9. Option List • PC or Mac desktop • PC or Mac laptop carts • VDI thin OR thick clients • iPad cart (or individual iPads to fill out existing carts) • iPod cart • Note each option has different costs that will impact final numbers of devices for each school

10. Surplus • Opportunity to remove old equipment without cost • Schools are not encouraged to keep surplused computers, but may do so if they have a plan approved by their Network Analyst and Principal • If a school elects to keep GX620s they will not be replaced or repaired and school will have to pay to surplus them in the future • No equipment older than a GX620 will be allowed on the network once a school’s replacement has been completed

11. Q and A