DOC/NOAA/ ECHSSO/ Security and Emergency Preparedness Division David Meiselman

1. A Structured Discussion with NOAA Librarians March 26, 2003 DOC/NOAA/ ECHSSO/Security and Emergency Preparedness Division David Meiselman *No ducts sustained injury in the generation of this image file=

2. State and Local Partners Federal Partners • State Emergency Managers • First Responders • Others • Office of Homeland Security • FEMA • Coast Guard • DOD • Others Homeland Security Program Activity Director, CDR Phil Kenul Homeland Security Program Activity Office of Chief Information Officer Line Office Homeland Program Managers NESDIS, NMFS, NOS, NWS, OAR, NFA, NMAO Continuity Of Operations Infrastructure Capabilities • Emergency evacuation plans • Security • Shelter in Place • Home Emergency Preparation • Coordinate with 24/7 operations • Update Capabilities Inventory • Response Plan • Inventory of Operations • Contingency plans for re-establishing service COOP/COG file=

3. Operating Construct for Emergency Preparedness Crisis Management • Emergency Response • Disaster Recovery • (emergency • operations) • Business Contingency • Disaster Recovery • (re-creation of • new steady state) • Crisis Management • Steps taken to manage the event, to ensure • order is maintained, • proper information is being disseminated by appropriate representatives, • action items are effectively escalated, and • ongoing internal and external notifications are consistent • Emergency Response • Steps taken to immediately • respond to an event to • - Ensure Ensure personnel safety, • Minimize further impact to assets, • Make proper notifications Disaster Recovery Steps taken to restore specified infrastructure requirements, e.g., information systems • Business Contingency • Steps taken to restore operations including • alternate business practices in the event that automated processes or business infrastructures are unavailable, • employ documented workaround and/or manual procedures and alternate resources file=

4. Continuity Of Operations Plan (COOP) • Authorities include: • EO 12656, Assignment of Emergency Preparedness Responsibilities, as amended, November 18, 1998 • FPC 65 Federal Executive Branch, Continuity of Operations, July 26, 1999 • Multiple Activation Scenarios • Preserve Command, Control & Communications; and “COOP Critical” Operations • Alternative Sites • Order of Succession & Delegation of Authority • Vital Records file=

5. Tips • Notify your team when going out of town and who is “Acting” • Keep copy of emergency information with you • Have phone trees current and available • Keep phone cards with you • Have pager/cell phone with you and “On” file=

6. Other Considerations • Determine which employees have already been called up for military service and who might be in the future. • Traveling employees • Know where they are • should be able to “phone home” for help anytime • Communicate with their neighbors • Account for everyone • Test the Call Tree • Update employee, customer, and vendor contact information • Review supply chain routes • Back Up Daily – Ensure that all critical information is backed-up daily and kept off site. • http://www.drj.com/bcp-war.html file=