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From AEON to AtoM:

From AEON to AtoM:. Who are the ‘Archivally Intelligent’?. Expert users of archives can do research successfully within the systems and procedures of the archives.” (National Archives UK blog, 2012) Understand archival concepts Use catalogues and finding aids

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From AEON to AtoM:

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  1. From AEON to AtoM:

  2. Who are the ‘Archivally Intelligent’? • Expert users of archives can do research successfully within the systems and procedures of the archives.” (National Archives UK blog, 2012) • Understand archival concepts • Use catalogues and finding aids • When they visit different archives, or use different archives’ websites, they can pick up and adjust to variations in how things are done

  3. Archival Description Is hierarchical But also relational Basic description defined by International Standards ISAD (G) ISAAR/CPF Context Entities Agency Entities Organisation Agency/ Person [WAA] ISAAR (CPF) Function Entities Function Activity (ISDF) Record Entities Record Series [WAS] Item Document [SRO Piece] ( ISAD/G)

  4. AEON – Archives Explored Online Created in 2000 by SRNSW Implemented by SROWA in 2004 Limited search functionality Catalogue is created in backend Uses Microsoft database Accessed with Internet Explorer

  5. AtoM – Access to Memory Different look and feel - Search – many ways Digital objects (Pdf and other formats) Request items online Developed for the International Council on Archives Based on international standards for archives. Used by archives around the world, including

  6. system to rule them all

  7. So many ways to browse and search

  8. Search Search options - whole catalogue filter with side menu wild card*

  9. Search strategies– Search boxview Wild Card search * e.g. premis* also finds premise and premises Can also use the * to find words which end in a phrase, or *phrase* Straight search – e.g. Fremantle. Choose from drop down, or press return. Will also find related files, which might have a place or other link. Phrase or specific searching “ “ e.g. north fremantle finds everything with north or fremantle, but add some quotes and you only get ‘north fremantle”. Also use for file numbers. E.g.”1900/0827” Filter by side menu. Use the side menu to further refine your search, e.g. choose Fremantle and then choose the creating agency.

  10. Search strategies– Advanced search Advanced search Click in Search box, then choose advanced search. Can search by ID, title and type. Uses Boolean logic – and,or, not. Don’t get carried away…

  11. Browse

  12. Browse – digital objects

  13. Browse Archival description – series (a group of records housed together with a common purpose or information type, e.g. minutes or correspondence files) item (a file, folder, photograph album or map set, etc.) Organisations and people – State and local government agencies Some Ministerial Offices. But now we can add….

  14. Series page

  15. Search within Series Quick Search

  16. Item page

  17. Request an item

  18. Request an item

  19. FAQs When will SRO go AtoMic? User acceptance testing to be completed Data migration from old system What happens to my old links? They will,unfortunately, be broken. But because you have archival intelligence, you should be able find items using series and item searches, and by retaining the standard reference formats for your items – Series, cons/acc, item. For more information – keep an eye on our blog, Facebook and Twitter feeds.

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