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July 2010 System Release

This system release includes new branding with a People First logo and updated colors. The release also features improved performance and redesigned user interfaces for the Job Seekers and User Log In sections, as well as a new Helpful Web Sites section. Additional changes include enhanced security measures and updates to the time sheet functionality.

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July 2010 System Release

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  1. July 2010 System Release Friday, March 26, 2010

  2. System Wide Changes • New branding -- People First logo, colors, header, footers on home pages, Web site links, etc. • New look and feel for all home pages • Improved performance (reaction time) • Most fields, images and buttons will have tooltips (hover over functionality)

  3. Log In Page • New improved Message Area • The “Job Seekers” section is being redesigned to include: • Ability for users to browse jobs, create an account or log in • Link to Frequently Asked Questions • The “User Log In” (State Employees and Retirees) section is being redesigned to include: • List of things that can be performed (e.g., complete time sheet, update address) • Service Center contact information added • Link to Frequently Asked Question • New “Helpful Web sites” section with links to key “employee based information ” Web sites

  4. Home Page • New design, colors and People First logo • New header (will be on all pages) containing: • Print link - opens the standard print dialog box • Alerts link - takes the user to their Alerts box • My Time sheet link – opens the employee’s time sheet • Contact Us link – containing Service Center contact information • New footer (will be on all home pages)

  5. Home Page • User Information Box - will display the user’s ID, name and position title for all positions held • Updated “My Quick Links” section • New “Helpful Web sites” section • New “My Tasks Due” section • Updated “My Alerts” section • New “Announcements” section

  6. Security Changes • Password Changes • Allow up to 30 characters (min of 8) • New passwords will require, at least one upper and lowercase letter and one number • Can’t re-use last 10 passwords • Internet Browsers • Support IE 8 & IE 7 • Support Firefox for Mac Users • Allow other browsers (not supported) • Logged out after 30 minutes of inactivity

  7. Time Sheet • Present the time sheet on one screen: • Biweekly time sheet – 14-day period • Monthly time sheet – First to last day of month • Monthly OPS time sheet – 15th to 14th • 28-Day time sheet – 28-day period • Overview section • Presented by pay period or 28-day period • New Status Column (e.g., in process, submitted, etc.) • Default to oldest past due timesheet (July 2010 forward) • Helpful links section

  8. Time Sheet • New Summary Hours by Pay Period and FLSA Period • Time sheet will default to 5 rows upon entry • Time sheet will open in edit mode when the employee accesses if no time has been submitted • Submit directly from time sheet screen • Ability to complete and submit mid period time sheets (no paper time sheet) • Ability to add multiple comments, up to 255 characters per comment • Comments will show ID of person who entered and date they entered the comment

  9. Time Sheet – Employee View

  10. Time Sheet – With Comments

  11. Time Sheet Approval • Approval/Reject Screen • Ability to approve/reject time directly from the time sheet without a separate screen • Ability for HR roles to “Unapproved” time • Unapproved entries will be shown on the time sheet using a different color

  12. Time Sheet Approval

  13. Downtime • System goes down at 5:00 p.m. EST on July 9th • Agencies should prepare for two weeks of downtime • Agencies need to be determining how to address Payroll Issues (e.g., OPS employees time sheets, LWOP, QSCs, etc.)

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