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CONTINUITY OF OPERATIONS PLANNING

CONTINUITY OF OPERATIONS PLANNING. CT Department of Public Health Meg Hooper, Branch Chief Jill Kentfield, COOP Coordinator. Importance of COOP Planning. Activated during any kind of emergency/disaster that affects staffing levels

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CONTINUITY OF OPERATIONS PLANNING

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  1. CONTINUITY OF OPERATIONS PLANNING CT Department of Public Health Meg Hooper, Branch Chief Jill Kentfield, COOP Coordinator

  2. Importance of COOP Planning • Activated during any kind of emergency/disaster that affects staffing levels • State/local governments, public health, health care providers are expected to develop COOPs • Depending on the outside entities, help may not be available for 48 hours to many weeks • Determine how you will keep your critical functions going when you are lacking staff

  3. Connecticut’s Goals • Integrated and coordinated response of federal, state, regional, and local agencies • Protection of lives and properties • Continued operations and services as normally and effectively as possible in the event of a public health emergency

  4. State Preparation December 2005 • Governor Rell established interagency task force February 2006 • Pandemic Summit in Hartford October 2006 – February 2007 • State Agency participation in COOP training • State Agency COOP Plans drilled

  5. CT Influenza Interagency Task Force Meets monthly Communicate strategies Team approach Interoperability Coordination of policies

  6. Connecticut’s Emergency Operations Plan Public Health - Part of Larger Plan

  7. COOP - Part of Everyone’s Plan

  8. Planning Considerations • Change in demand • Impact on customers and suppliers • Critical management functions • Protocols to continue critical operations • Legal requirements

  9. Staffing Considerations • Identify essential employees • Inform employees of your plan • Ensure employees are trained • Determine feasibility of work at home • Plan for high employee absenteeism • Determine if PPE is needed

  10. DPH COOP Planning Efforts • DPH will function with lower staffing levels • May not be available to respond to all requests for assistance • DPH plan relies on the public health and health care community to maintain their critical functions • Communication is key

  11. Components of DPH COOP Plan • Planning Assumptions • Agency Functions by Priority • COOP Incident Management Team • Continuity Strategies, Dependencies, Triggers and Supporting Elements • Agency Functions by Priority and Strategy

  12. Functions by Priority • Uninterruptible Functions • Critical Functions • Ongoing Functions • Periodic Functions • Occasional Functions

  13. DPH Uninterruptible Functions Administration: Purchasing Shipping/Receiving/Mail Svcs Payroll/ Health insurance/ time and labor Scheduling/deploying staff Communications: Crisis and Emergency Risk Communication Media Relations 509-8000 main line Maintain HAN/WANS and MEDSAT Government Relations: Governor/Legislator requests

  14. DPH Uninterruptible Functions Health Care Systems: Licensed health care institutions Licensure case prosecution Initial Licensing; Licensure Renewal CT Nurse Aide Registry Oversee EMS Providers Operations: Coordinate Preparedness/Emergency Response Planning: Maintain Vital Records

  15. DPH Uninterruptible Functions Laboratory: LIMS Maintain 24/7/365 QA Incident Investigations Influenza Testing Accreditations/Certifications Rabies Testing Outbreak Investigations Testing for emerging agents Maintain evidence/chain of custody Maintain awareness with Hosp. Labs, ER's, etc Screen specimens for the presence of lead. Newborn Screening for 42 disorders Test for lead in paint, food, medicines, etc

  16. DPH Uninterruptible Functions Regulatory Services: Community Provider Investigations WEAR Team/systems surveys Mutual aid among public water systems Assessment & coordination of emergency declaration Well Siting Acute Quantity/Quality Emergency Investigations/Security Foodborne outbreak control & coordination; Foodborne Alert Investigation Respond to worker and safety questions Toxicology & Site Assessment

  17. DPH Uninterruptible Functions Community Services: WIC - Nutrition Services Vaccine Distribution Disease Reporting/ Investigations Emergency Countermeasures Protocols Partner notification services and Medication to STD medical personnel in CT Tuberculosis Directly Observed Therapy (DOT) and Medication Distribution

  18. How’s Your Plan Coming Along?

  19. Keeping Connecticut Healthy www.ct.gov/dph www.ct.gov/ctfluwatch

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