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Supportive Services for Veteran Families (SSVF) Program SSVF Grantee Audit Plan Overview

This overview provides information on the audit plan for the Supportive Services for Veteran Families (SSVF) Program, including regulations, requirements, and notable concerns. Contact the SSVF Program Office for more information.

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Supportive Services for Veteran Families (SSVF) Program SSVF Grantee Audit Plan Overview

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  1. Supportive Services for Veteran Families (SSVF) Program SSVF Grantee Audit Plan Overview Jeffrey Houser, Compliance Officer

  2. Overview • SSVF Program Office and FSC finalized general audit plan. • FSC will provide audit and oversight services for grants awarded by SSVF. • Regional Coordinators will provide monitoring and oversight with SSVF .

  3. Overview • Grantee will receive an engagement letter with proposed dates for on site review. • Grantee will be notified of documents and key personnel who should be present for site review. • FSC and SSVF will conduct a preliminary assessment with documents provided before site review.

  4. Regulations and Guidance • SSVF Program Final Rule – 38 CFR Part 62Establishes regulations concerning the SSVF Program and is necessary to implement section 604 of the Act, which is codified at 38 U.S.C. 2044. • General Administrative Requirements – 2 CFR 215 (OMB Circular A-110) Standards for obtaining consistency and uniformity among Federal agencies in the administration of grants to and agreements with institutions of higher education, hospitals, and other non-profit organizations. • Cost Principles – 2 CFR Part 230 (OMB Circular A-122) Principles for determining costs of grants, contracts and other agreements with non-profit organizations. • Audit Requirements – OMB Circular A-133

  5. Audit Summary • Risk Assessment • OMB A-133 Single Audit Compliance • Prior Year Single Audit Findings • Fieldwork • Unallowable Costs • Proper Application of Indirect Cost Rate • Reporting • Management Concurrence / Non-concurrence • Exit Conference (By Phone or On-site) • On-going Quarterly Desk Review of Grantee Payments • Reconciliation of Accounting Records, Financial Reports, and Source Documents • Transparency and Compliance Recommendations

  6. Notable Audit Concerns • Program Compliance • Adherence to Grant Agreement and Application • Provisional Caps • OMB Circulars • Unallowable Costs • Single Audit Requirements • Inadequate Internal Controls • Indirect Cost Rate Agreement • Accountability and Transparency • Adequate Source Documentation • Irreconcilable General Ledger • Business Continuity Plan

  7. Question & Answers SSVF Program Office Phone: 1-877-737-0111 Email: ssvf@va.gov Website: www.va.gov/HOMELESS/ssvf.asp

  8. THANKS FOR PARTICIPATING IN THIS WEBINAR! These PowerPoints will be posted on VA’s SSVF Website: www.va.gov/homeless/ssvf.asp Next month’s national call: March 15, 2012 2:00pm – 4:00pm (ET)

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