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TRAVELLING TO BELGIUM TEAM & South Initiatives

TRAVELLING TO BELGIUM TEAM & South Initiatives. 25 June 2014. Content. Scholarship or visit Scholarship form Visa: short track procedure through DGD- certificate Conclusions. 1. Scholarship / visit to Belgium Depending on the purpose of the travel => Scholarships :

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TRAVELLING TO BELGIUM TEAM & South Initiatives

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  1. TRAVELLING TO BELGIUM TEAM & South Initiatives 25 June 2014

  2. Content • Scholarshipor visit • Scholarship form • Visa: short track procedure through DGD-certificate • Conclusions

  3. 1. Scholarship/ visitto Belgium • Depending on the purpose of the travel=> • Scholarships: • Short term scholarship (incl. predoc) (1wk – 06m) • Master scholarship (06m – 2yrs; diploma) • PhD scholarship in sandwich (max 24m; 4 acadyrs) • Short term visa (≤ 90 days) • Long term visa (> 90 days) • Visits • Coordination, monitoring, research, conferences • Per diem & hotel (max. 21 nights)

  4. 2. Scholarship form • SI/ TEAM-formforeverymobilitytoBelgium • Localpromotersendsto ICOS of coordinatinguniversity: • Min. 2 months in advance forvisitsand short term • Min. 5 months in advance for Master & PhD(-start) • Coordinatinguniversity: SI/TEAM-form • Check planning • Check budget • OK fromFlemishpromoter • Forward to Desk officer of Host University

  5. SI/TEAM form • Very important to complete SI/TEAM-form • CORRECTLY andcompletely • Check carefully: • Name(in case of first visit, pleaseadd copy of passport) • OneSI/TEAM-form per visit, per type of stay

  6. 3. Visa • Type C: Short term ( ≤ 90d. ) • Type D: Long term (> 90 d, multiple entry) • Onecrucial document in visa application: • DGD-certificate • Submittedby host universityto VLIR-UOS; basedon the information on SI/TEAM form

  7. DGD-certificate • Short track visa procedure facilitatedby DGD forall persons whosestay is in the framework of a VLIR-UOS-funded project. • DGD-certificatetobefilled in by host university: • Correct format • Correct lay-out • Complete information • VLIR-UOS-project number • Data (max. 90 daysfor type C!)

  8. DGD-certificate

  9. DGD-certificate: procedure • Submission of DGD-certificate by host university to VLIR-UOS • VLIR-UOS sends certificate to DGD for approval (timing: max. 1 week) • VLIR-UOS sends signed DGD-certificate to embassy (e-mail) • Visitor/Scholar makes an appointment at the embassy to submit visa application • Issuing of the visa: normally max. 5 days, max. 12 days for VISION-countries.

  10. Visa applicationbyvisitor/scholar • DGD-certificate serves as proof of economic solvability and proof of insurance. • Other documents needed: • Passport • Filled in visa application form • 2 passport-sized pictures (in colour) • Police clearance certificate (only type D) • Medical attestation (only type D) • Copy of e-ticket • Exceptions: application through non-Belgian embassies

  11. VISA expenses • Visa via DGD-certificate is free • Allothercosts? • Scholarships: • Scholarpayshim/herself • Scholarsreceive indirect travelcosts (lumpsum) • Visitors: • no indirect travelcosts, • reimbursementupon invoice

  12. Indirect travelcosts • This lump sum (now 150 €) covers: • Medical expenses for obtaining a doctor’s certificate (including costs for obligatory vaccinations and necessary medicines); • Legalisation of documents; • Transportation to and from the Embassy and/or airport in the home country and Belgium (remark: National flights as part of itinerary from or to Belgium are of course paid under “airline ticket”).

  13. Indirect travelcosts • Exceptionif the scholar’s residence is far away from the Embassy! • “In this case, the most economical national or inter-national itinerary (airplane or bus, 1 economy ticket) must be chosen by the scholar and a per diem of € 20 per day and accommodation costs up to a maximum of €50 per night can also be paid for up to 10 days if a stay is required by the Embassy. This cost can be reimbursed at the host university in Belgium upon submission of original receipts.”

  14. 4. Conclusions: travellingto Belgium • Purpose of travel => type of mobility (scholarship/per diem) • SI/TEAM-form • DGD-certificate • Timing: SI/TEAM-form, DGD-certificate, academicadmission, visa applicationbyvisitor/scholar • => START WELL IN ADVANCE !

  15. Information on website • http://www.vliruos.be/guidelines • 1. International hotel and per diemallowances • 2. Scholarshipguidelines • 3. Procedure for visa

  16. GOOD LUCK AND THANK YOU! www.vliruos.be

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