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Profit Planning

Understand the importance of budgeting in organizations, the basic framework of budgeting, advantages, types of budgets, human factors, budget committees, and prepare a sales budget and production budget. Learn the process and significance of budgetary control in financial planning.

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Profit Planning

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  1. Profit Planning Chapter 9

  2. Learning Objective 9-1 Understand why organizations budget and the processes they use to create budgets.

  3. The Basic Framework of Budgeting A budget is a detailed quantitative plan for acquiring and using financial and other resources over a specified forthcoming time period. • The act of preparing a budget is called budgeting. • The use of budgets to control an organization’s activities is known as budgetary control.

  4. Planning – involves developing objectives and preparing various budgets to achieve those objectives. Control– involves the steps taken by management to increase the likelihood that the objectives set down while planning are attained and that all parts of the organization are working together toward that goal. Planning and Control

  5. Define goals and objectives Communicate plans Think about and plan for the future Coordinate activities Means of allocating resources Uncover potential bottlenecks Advantages of Budgeting Advantages

  6. Managers should be held responsible for those items - and only those items - that they can actually control to a significant extent. Responsibility Accounting

  7. Choosing the Budget Period Operating Budget 2011 2012 2013 2014 Operating budgets ordinarily cover a one-year period corresponding to a company’s fiscal year. Many companies divide their annual budget into four quarters. A continuous budget is a12-month budget that rollsforward one month (or quarter)as the current month (or quarter) is completed.

  8. Self-Imposed Budget A self-imposed budget or participative budget is a budget that is prepared with the full cooperation and participation of managers at all levels.

  9. Advantages of Self-Imposed Budgets • Individuals at all levels of the organization are viewed as members of the team whose judgments are valued by top management. • Budget estimates prepared by front-line managers are often more accurate than estimates prepared by top managers. • Motivation is generally higher when individuals participate in setting their own goals than when the goals are imposed from above. • A manager who is not able to meet a budget imposed from above can claim that it was unrealistic. Self-imposed budgets eliminate this excuse.

  10. Self-Imposed Budgets Self-imposed budgets should be reviewed by higher levels of management to prevent “budgetary slack.” Most companies issue broad guidelines in terms of overall profits or sales. Lower level managers are directed to prepare budgets that meet those targets.

  11. Human Factors in Budgeting The success of a budget program depends on three important factors: • Top management must be enthusiastic and committed to the budget process. • Top management must not use the budget to pressure employees or blame them when something goes wrong. • Highly achievable budget targets are usually preferred when managers are rewarded based on meeting budget targets.

  12. The Budget Committee A standing committee responsible for • overall policy matters relating to the budget • coordinating the preparation of the budget • resolving disputes related to the budget • approving the final budget

  13. The Master Budget: An Overview Sales budget Selling and administrative budget Production budget Ending inventory budget Direct materials budget Direct laborbudget Manufacturing overhead budget Cash Budget Budgetedincomestatement Budgetedbalance sheet

  14. Learning Objective 9-2 Prepare a sales budget, including a schedule of expected cash collections.

  15. Budgeting Example • Royal Company is preparing budgets for the quarter ending June 30th. • Budgeted sales for the next five months are: • April 20,000 units • May 50,000 units • June 30,000 units • July 25,000 units • August 15,000 units • The selling price is $10 per unit.

  16. The Sales Budget The individual months of April, May, and June are summed to obtain the total budgeted sales in units and dollars for the quarter ended June 30th

  17. Expected Cash Collections • All sales are on account. • Royal’s collection pattern is: • 70% collected in the month of sale, • 25% collected in the month following sale, • 5% uncollectible. • In April, the March 31st accounts receivable balance of $30,000 will be collected in full.

  18. Expected Cash Collections

  19. From the Sales Budget for April. Expected Cash Collections

  20. From the Sales Budget for May. Expected Cash Collections

  21. Quick Check  What will be the total cash collections for the quarter? a. $700,000 b. $220,000 c. $190,000 d. $905,000

  22. Quick Check  What will be the total cash collections for the quarter? a. $700,000 b. $220,000 c. $190,000 d. $905,000

  23. Expected Cash Collections

  24. Learning Objective 9-3 Prepare a production budget.

  25. The Production Budget Sales BudgetandExpectedCashCollections Production Budget Completed The production budget must be adequate to meet budgeted sales and to provide for the desired ending inventory.

  26. The Production Budget • The management at Royal Company wants ending inventory to be equal to 20% of the following month’s budgeted sales in units. • On March 31st, 4,000 units were on hand. • Let’s prepare the production budget.

  27. The Production Budget

  28. March 31 ending inventory. The Production Budget

  29. Quick Check  What is the required production for May? a. 56,000 units b. 46,000 units c. 62,000 units d. 52,000 units

  30. Quick Check  What is the required production for May? a. 56,000 units b. 46,000 units c. 62,000 units d. 52,000 units

  31. The Production Budget

  32. Assumed ending inventory. The Production Budget

  33. Learning Objective 9-4 Prepare a direct materials budget, including a schedule of expected cash disbursements for purchases of materials.

  34. The Direct Materials Budget • At Royal Company, five poundsof material are required per unit of product. • Management wants materials on hand at the end of each month equal to 10% of the following month’s production. • On March 31, 13,000 pounds of material are on hand. Material cost is $0.40per pound. Let’s prepare the direct materials budget.

  35. From production budget. The Direct Materials Budget

  36. The Direct Materials Budget

  37. March 31 inventory. 10% of following month’s production needs. The Direct Materials Budget Calculate the materials tobe purchased in May.

  38. How much materials should be purchased in May? a. 221,500 pounds b. 240,000 pounds c. 230,000 pounds d. 211,500 pounds Quick Check 

  39. Quick Check  How much materials should be purchased in May? a. 221,500 pounds b. 240,000 pounds c. 230,000 pounds d. 211,500 pounds

  40. The Direct Materials Budget

  41. Assumed ending inventory. The Direct Materials Budget

  42. Expected Cash Disbursement for Materials • Royal pays $0.40 per pound for its materials. • One-half of a month’s purchases is paid for in the month of purchase; the other half is paid in the following month. • The March 31 accounts payable balance is $12,000. Let’s calculate expected cash disbursements.

  43. Expected Cash Disbursement for Materials

  44. 140,000 lbs. × $0.40/lb. = $56,000 Expected Cash Disbursement for Materials Compute the expected cashdisbursements for materialsfor the quarter.

  45. What are the total cash disbursements for the quarter? a. $185,000 b. $ 68,000 c. $ 56,000 d. $201,400 Quick Check 

  46. Quick Check  What are the total cash disbursements for the quarter? a. $185,000 b. $ 68,000 c. $ 56,000 d. $201,400

  47. Expected Cash Disbursement for Materials

  48. Learning Objective 9-5 Prepare a direct labor budget.

  49. The Direct Labor Budget • At Royal, each unit of product requires 0.05 hours (3 minutes) of direct labor. • The Company has a “no layoff” policy so all employees will be paid for 40 hours of work each week. • For purposes of our illustration assume that Royal has a “no layoff” policy, workers are paid at the rate of $10 per hour regardless of the hours worked. • For the next three months, the direct labor workforce will be paid for a minimum of 1,500 hours per month. Let’s prepare the direct labor budget.

  50. From production budget. The Direct Labor Budget

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