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PRESENTATION TO THE PORTFOLIO COMMITTEE Programme: Administration

PRESENTATION TO THE PORTFOLIO COMMITTEE Programme: Administration. by Mr G Mokate 1 - 2 JUNE 2004. STRUCTURE OF THE PRESENTATION. Main Purpose Services Outputs Achievements Budget Communication Priorities. 2. MAIN PURPOSE OF CORPORATE SERVICES.

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PRESENTATION TO THE PORTFOLIO COMMITTEE Programme: Administration

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  1. PRESENTATION TO THE PORTFOLIO COMMITTEE Programme: Administration by Mr G Mokate1 - 2 JUNE 2004

  2. STRUCTURE OF THE PRESENTATION • Main Purpose • Services • Outputs • Achievements • Budget • Communication • Priorities 2

  3. MAIN PURPOSE OF CORPORATE SERVICES • To strengthen corporate capability of the dplg by providing the necessary resources, establishing appropriate systems and ensuring that state resources are utilised appropriately to improve the performance of the department in achieving its strategic objectives 3

  4. KEY OUTPUTS • Corporate Planning, facilitation and secretariat • Human Resources Management and Development • Provision of Legal Services and Support • Provision of Financial and Asset Management Services • Provision of Building, Administration and Maintenance Services • Provision of Information and Technology Management Services • Provision of Communication and Marketing Services • Provision of Risk and Audit Management Services 4

  5. ACHIEVEMENTS IN 2003/04 • Better planning and facilitation processes implemented • 2004/07 Strategic Plan Process started on time in hierarchical executive manner • Development of a consolidated dplg Business Plan was far better than previous year • New Information Management System implemented to assist planning • Most of the required Corporate Secretariat Systems have been established and are operational 5

  6. ACHIEVEMENTS IN 2003/04 • All the major internal corporate governance structures and external Intergovernmental Relations forum have been effectively supported • Restructuring completed without major problems, but with challenges on meeting timeframes • Recruitment processes have been effectively supported and equity targets improved • Most of the required HR policies have been developed and implemented • Performance Management System is being implemented through Agreements, individual assessments and Quarterly Review meetings • Staff development through training; education and the implementation of Investors in People standard have progressed well • Labour Relations cases coordinated as planned 6

  7. ACHIEVEMENTS IN 2003/04 • Legal Services continued to be provided efficiently and professionally • Financial and Asset Management was well maintained with improvements on a continuous basis in terms of systems • There was a marked improvement in the overall administrative systems as well as maintenance of dplg buildings • Information and Technology Management capacity has been improved and infrastructure upgraded • Capacity for Risk and Audit Management has been established and is being institutionalised for effective corporate governance 7

  8. ADMINISTRATION BUDGET 8

  9. BUDGET ANALYSIS • Annual increase for Programme 1: Administration • 2004/05 17.4% • 2005/06 0.1% • 2006/07 12.1% • Main reasons for increase • 2004/05 - Additional office accommodation Salary adjustments, additional posts and inflation • 2006/07 - Salary adjustments, additional posts - Inflation, IT Consultants and Software 9

  10. COMMUNICATION • Capacity has been improved through new management appointments and creation of externally focussed communication and marketing unit • Profile of Ministry and department improved through interviews; articles and media briefings on various issues • Increased number of dplg publications and inputs in the existing commercial publications • Internal communication has improved with the publication of Newsflashes; Newsletter and Media Monitor which is presented to management daily • Communication and marketing of ISRDP/URP has increased through the different media such as adverts and promotional materials 10

  11. STRUCTURE AND STAFFING 11

  12. STRUCTURE AND STAFFING 12

  13. Representivity profile on SMS level compared with 2004 public service targets, as at 31 March 2004 • Analysis: • The alignment of the organisational structure with the strategic Plan, and staffing of the new • structure have improved the representivity profile significantly by 31 March 2004: • On 1 April 2003, Blacks in management positions constituted 62.8% of the total staff complement, and this position has increased by 19.3%. • Women at management level constituted 17.2% of the SMS level and this position has increased by 18.5% • The Disability profile has decreased by 0.28% and a plan and Strategy have been developed to address this situation. 13

  14. PRIORITIES FOR 2004/05 • Overall Objective: Strengthen dplg corporate capability • Develop and nurture leadership by: • Implementing a development programme • Articulating and entrenching Batho Pele by promoting values and developing appropriate performance management systems • Establishing corporate systems focussing on improving HR, Compliance, IT and all other management systems • Developing dplg as a centre of excellence by positioning the department as an employee friendly environment • Improving department’s research capacity, and • Institutionilising the ethos of risk management to improve our corporate governance profile • THANK YOU 14

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