2010 Louisiana Wing Training Academy - SUPPLY

1. 2010 Louisiana Wing Training Academy - SUPPLY Maj Todd Scioneaux, CAP Louisiana Wing Director of Logistics

2. Course Objectives • Appointment • Supply Officer’s Responsibilities • Regulations • Accountability Procedures • ORMS • Forms • Real Property • Wish/Want List • Inspections • Logistics Ratings

3. Supply Officer appointment • 2a • Rear of 2a “Transfer of Property Responsibility” must be filled out at each change of Supply Officer(No change = No fill out) • On-line duty assignment in eServices(Important for ORMS)

4. Supply Officer Responsibilities • Assist Commanders in ensuring proper accountability of squadron’s assets • Maintain regular & frequent contact with the Wing in order to coordinate their property management efforts. • Record and manage the receipt, issue, storage and proper disposal of property • Complete all property reporting requirements • Document in ORMS, efforts to reclaim CAP property from inactive / departing members

5. Regulations • CAPR 174-1 Property Management and Accountability, 11 January 2010 • CAPR 173-4 Finance/Donations

6. Changes from CAPR 67-1 etc. • No more paperwork (37, 38, 111) or six part Binders!!! • All transactions conducted on-line with any supporting documentation uploaded in System • Squadrons and individuals must accept equipment on-line, within specific time frames • 100% “eyes on” verification of all property • Possibility of financial assessment if equipment is lost or damaged • Every piece of equipment is tracked in ORMS regardless of value or funding source

7. ORMS Operational Resource Management System (ORMS) • National on-line property database management application used to control all CAP non-expendable property regardless of source • Replaces CATS • In use - effective 11 January 2010

8. Wing, Group and Squadron Commander Wing and Squadron Logistics, Supply, Transportation and Communications Officers Operations and Emergency Services Directors and Officers Read-only access to ORMS for those members not holding a property management position is available through the CAP Utilities section of eServices. All CAP members can access ORMS to accept issued property. Who has access to ORMS?

14. Goodbye S-3……….Now on-line!! Used to ensure CAP property is properly accounted for, accessible and available. Accomplished between Jan 1 and Mar 15 Verify item, serial number and red CAP Property Tag with Squadron CC or LG can conduct inventory and enter results in ORMS Missing or damaged property initiates a Report of Survey Accountability Procedures

15. CAP Property Tag

16. What if I can’t find something? • Indicate “Missing” in the condition field • Automatically notifies the Wing CC and LG/DC • A Report of Survey investigation will be conducted and Wing CC may impose financial assessment in cases of negligence, abuse or willful misconduct

17. Expendable Issues- Uniforms • Issued in ORMS • Uniforms, sleeping bags, Alice packs, etc • Use on-line Form 111a • Enter using CAPID Number • Remains on-line until turned in or for 3 years from date of issue

20. Recovering uniforms/equipment • Without delay, commanders and property management officers must seek to recover all property from individuals leaving CAP or when property is no longer needed • Document attempts to recover items by uploading scanned copies of written communications into the item’s master record in ORMS

21. Real Property Survey • Acquisition of real property whether by purchase, donation, lease, license or other no-cost agreement must be approved by the wing and region commander • Must fill out RPS on every storage structure permanently positioned (e.g. Buildings, shelters, mobile homes, stationary trailers, hangers & containers) • RPS is completed even if your squadron only uses a room in a FBO, church or school to meet. • Must be reviewed by State Director and Wing Legal Officer • The current RPS along with any lease, rental agreement, etc. must be provided to the Wing LG and uploaded into ORMS. • All squadrons will complete the RPS. Negative responses are required if squadron does not use a facility

22. CAPF 37, 38 and 111 • No longer used effective Jan 2009 • Close out prior year CAPF 38 and 111 on Jan 1st of current year. • Retain copies of prior forms (including S-3) for 3 years IAW CAPR 10-2

23. Other Forms • Wish/Want List • LACAPF 17 Uniform request • Donation Receipt • Equipment Recovery Letter • Expendable Issue Statement of Understanding

24. Wish/Want List Submit to Wing LG during year Has to include: • FSN – Federal Stock Number * • Noun - Description • Quantity – How many • Mission Justification – Why need • ToA – Table of Allowances

25. DRMO • The Wing has two approved screeners and check on-line for equipment. • If item is available - Wing LGS justifies & submits request. CAP-NHQ LG has to approve, Wing State Director has to approve and finally SWR CAP-USAF LG must approve. Wing screener must drive to DRMO, complete paperwork and pickup. • Ft. Polk is the sole location in Louisiana • Items are there for a reason

26. LACAPF 17 Uniform Request • Used to request uniforms from Wing Supply. • MEASURE members before submitting requests • Should be signed by Squadron CC • Send to me via fax, e-mail or mail • Will fill what I can • Use the ORMS on-line CAPF 111a to log uniforms issued to member.

27. Donations / Donation Receipt • Donation Receipt required for items $250 or more (LACAPF 86). Wing CC must sign. • Copy of receipt is uploaded in ORMS with donated item. • Consult with Legal Officer before accepting any donation • Review CAPR 173-1, Financial Procedures and Accounting and contact Wing LG with specificquestions/examples

28. CAP-USAF SWR Survey Audit • Wing and 2 squadrons are inspected each year. • Will physically review all assigned items listed in ORMS. • If squadron has vehicle or aircraft, they and its paperwork will be reviewed. • Will also inspect/review Communications equipment • Squadron member representing Supply, Transportation and Communications must be present. • Once inspected, squadrons usually won’t be selected again for 10 years! 

29. Logistics Ratings

30. Questions?

31. Thanks for attending!

32. Property Management