Transcripts October, BG@100 Open Forum

2. BGSU/PeopleSoft TranscriptsOctober, BG@100 Open Forum

3. Agenda What are Transcripts? Official Transcript Unofficial Transcript Who needs access to Transcripts? How Students View Unofficial Transcripts

4. Agenda How Faculty and Advisors View Unofficial Transcripts How do students request official transcripts?

5. What are Transcripts?

6. What are Transcripts? Transcripts • College transcripts grow throughout the career of the student and provide a record of a student’s academic life during his/her time in college • Transcripts accurately record a student's educational path and grades at a college or university • Transcripts are valid regardless of how many years have passed since the student has earned a degree

7. What are Transcripts? Official and Unofficial Transcripts • BGSU offers two types of transcripts to students: • Official Transcript • Unofficial Transcript (accessed through the Student Center)

8. What are Transcripts? Official and Unofficial Transcripts BGSU offers one type of transcript to faculty and advisors: Unofficial Transcript (accessed through the Faculty Center)

9. Official Transcript Official Transcripts • The Official Transcript is a summary of a student’s academic performance and progress to date • Because Official Transcripts contain private information and bear so much weight as a measure of academic achievement, they are covered under FERPA and can only be released with a student’s permission • Official Transcripts cannot be viewed online by anyone and must be requested by the student in person, by mail or fax, or by using an online transcript request form

10. Unofficial Transcript Unofficial Transcripts • An Unofficial Transcript is a personal record of a students progress at BGSU • It contains the same information as the Official Transcript, and additional non-official information as well, but is not sent out by the university • Because of this, it is unlikely to be accepted by any prospective employer or another institution • The Unofficial Transcript is used more by students and advisors • Both Official and Unofficial Transcripts are offered to alumni and students at no cost

11. Official and Unofficial Transcripts Summary Official and Unofficial Transcripts • What are the major differences between the Official and Unofficial Transcript? • Unofficial shows major by term and term statistics • Official show the cumulative statistics at the end of the career or with the degree • Majors do not print on the Official Transcript unless a degree is received • Transfer courses appear in detail on the Unofficial and only in summary on the Official • Unofficial can be viewed online by students and advisors • Official cannot be viewed online but can be requested by the student in person, online, or by mail or fax using the approved form

12. And by the Way… Official and Unofficial Transcripts • What are the major differences between the old transcript and the new CSS transcript? • The old transcript was viewed in portrait format while the new transcript is viewed in landscape format • The old transcript had one line per course with the topic listed as class title • Topics now print with two lines: the course title and the class topic (if there is a class topic) • Academic standing now prints for all standings for every term • The new transcript is chronological by career

13. A Look at the Unofficial Transcript The Unofficial Transcript Top portion of the Unofficial Transcript includes the name and address of the institution (Internal Transcript means Unofficial Transcript):

14. A Look at the Unofficial Transcript The Unofficial Transcript Middle portion of the transcript contains Term Statistics:

15. A Look at the Unofficial Transcript The Unofficial Transcript Bottom portion of Unofficial Transcript contains career totals:

16. Additional Transfer Entries on the Unofficial Transcript The Unofficial Transcript Depending on the educational path of the student, you may see these additional transfer entries on the Unofficial Transcript: ___________________________________________________________

17. Additional Transfer Entries on the Unofficial Transcript The Unofficial Transcript ___________________________________________________________

18. Additional Transfer Entries on the Unofficial Transcript The Unofficial Transcript ___________________________________________________________

19. Additional Transfer Entries on the Unofficial Transcript The Unofficial Transcript ___________________________________________________________

20. Additional Transfer Entries on the Unofficial Transcript The Unofficial Transcript ___________________________________________________________

21. Additional Transfer Entries on the Unofficial Transcript The Unofficial Transcript ___________________________________________________________

22. Who Needs Access to Transcripts?

23. Who Needs Access to Transcripts? Faculty and Advisors • Please keep in mind that as an instructor or an advisor, you have a responsibility to identify to the student that an unofficial transcript is being reviewed or provided • Professors and Advisors use Unofficial Transcripts to track students’ progress, calculate grade point average, and determine future course selections • As part of BGSU, faculty and advisors must follow FERPA rules and regulations by preventing improper disclosure of personally identifiable information

24. Who Needs Access to Transcripts? Registration and Records

25. Who Needs Access to Transcripts? Students • Students request Official Transcripts for a variety of reasons: • When transferring from one college to another • When applying for an internship • When applying to any graduate program • When applying for a job

26. How Students View Unofficial Transcripts

27. Viewing an Unofficial Transcript Unofficial Transcripts - Students • Students can access an unofficial transcript through MyBGSU – Student Center

28. Viewing an Unofficial Transcript Unofficial Transcripts - Students

29. Viewing and Unofficial Transcript Unofficial Transcripts - Students • From here there are two paths to access the unofficial transcript

30. Viewing an Unofficial Transcript Unofficial Transcripts - Students • If you have used the Student Center link, click the drop-down arrow in the other academic field and select Unofficial Transcript

31. Viewing an Unofficial Transcript Unofficial Transcripts - Students • At this point, the two paths converge to navigate you to the following page:

32. Printing an Unofficial Transcript Unofficial Transcripts - Students • To print a copy of this transcript, right-click using your mouse and choose Print from the right-click menu

33. How Faculty and Advisors View Unofficial Transcripts

34. How Faculty and Advisors View Unofficial Transcripts Unofficial Transcripts – Faculty and Advisors • There are two ways to access an Unofficial Transcript:

35. How Faculty and Advisors View Unofficial Transcripts Unofficial Transcripts – Faculty and Advisors

36. View My Advisees – Student Details Unofficial Transcripts – Faculty and Advisors • On this page, both paths converge

37. Student Details – Unofficial Transcript Unofficial Transcripts – Faculty and Advisors

38. Viewing Unofficial Transcripts Unofficial Transcripts – Faculty and Advisors • You will see the same report that the student sees • If you right-click using the mouse, you can print this report

39. New Drop-In Advisees Unofficial Transcripts – Faculty and Advisors

40. New Drop-In Advisees Unofficial Transcripts – Faculty and Advisors

41. New Drop-In Advisees Unofficial Transcripts – Faculty and Advisors

42. New Drop-In Advisees Unofficial Transcripts – Faculty and Advisors

43. Student Details – Unofficial Transcript Unofficial Transcripts – Faculty and Advisors

44. How Students Request Official Transcripts

45. Requesting Official Transcripts Official Transcripts - Students • Students can request transcripts in person, by mail, by fax, or download and print an online transcript request form • In addition, students can also access the online request form from their Student Center • These request methods will be discussed on the following pages

46. Requesting Official Transcripts Official Transcripts

47. Requesting Official Transcripts Official Transcripts • Students can click the link to go to the Student Center and access Request an Official Transcript • Or, they can simply click the link here to Request an Official Transcript

48. Requesting Official Transcripts Official Transcripts

49. Requesting Official Transcripts Official Transcripts • At this point, the two paths converge to navigate you to the following page:

50. Questions