HEARTH Compliance - HMIS

1. HEARTH Compliance - HMIS Donna Curley – HMIS Project Manager NERHMIS - New England Regional HMIS March 18, 2014 nh-hmis.org

2. About the HEARTH Act • Homeless Emergency Assistance and Rapid Transition to Housing ACT enacted 5/20/2009 • Consolidates three programs under the McKinney-Vento to a single grant program, revises the Emergency Shelter Grants program and renames it the Emergency Solutions Grants program nh-hmis.org

3. HEARTH Act • The HEARTH Act is organized in four sections: • Subpart A – General Provisions • Subpart B – Emergency Solutions Grant Program • Subpart C – Continuum of Care Program • Subpart D – Rural Housing Stability Assistance Program nh-hmis.org

4. Changes include • A consolidation of HUD's competitive grant programs • The creation of a Rural Housing Stability Assistance Program • A change in HUD's definition of homelessness and chronic homelessness • A simplified match requirement • An increase in prevention resources • An increase in emphasis on performance nh-hmis.org

5. HMIS Plan Requirements* • Disaster Recovery Plan • Security Plan • Data Quality Plan * These plans are in addition to the Policy and Governance nh-hmis.org

6. HMIS Security Requirements • Security Officer – HMIS Lead & CHOs must designate, ensures compliance • Workforce security-HMIS Lead must ensure that each CHO conduct criminal background checks on the HMIS security officer & on all administrative users nh-hmis.org

7. HMIS Training Requirements • Security awareness training and follow-up - HMIS Lead must ensure all users receive security training prior to being given access to the HMIS • Reporting security incidents -HMIS Lead must implement a policy and chain of communication for reporting & responding to security incidents nh-hmis.org

8. HMIS Training Requirements • Annual security review - each HMIS Lead must complete an annual security review nh-hmis.org

9. Data quality standards and management • The data quality standards ensure the completeness, accuracy, & consistency of the data in the HMIS • The Continuum of Care is responsible for the quality of the data produced • HMIS Lead must set data quality benchmarks for CHOs nh-hmis.org

10. COC HMIS requirements • Reliable data generated by the Continuum of Care’s HMIS that it meets all of the following standards: • Reduce average length of time persons are homeless • Reduce returns to homelessness nh-hmis.org

11. CoC Performance Measures* • Improve program coverage • Reduce number of families and individuals who are homelessness *See Subpart E 578.65 for HPC (High-performing community) standards nh-hmis.org

12. CoC Performance Measures • Improve employment rate and income amount of families and individuals who are homeless • Reduce number of families and individuals who become homeless (first time homeless) • Prevent homelessness and achieve independent living in permanent housing for families and youth defined as homeless under other Federal statutes nh-hmis.org

13. Timeline for implementation • HMIS Lead must submit the security plan to the COC for approval within 6 months of [effective date of final rule to be inserted at final rule stage] • HMIS Lead and CHOs must implement administrative, physical, and technical safeguards within 6 months of the initial approval of the security plan nh-hmis.org

14. Resources • https://www.onecpd.info/resources/documents/S896_HEARTHAct.pdf • https://www.onecpd.info/resources/documents/HomelessAssistanceActAmendedbyHEARTH.pdf • https://www.onecpd.info/resources/documents/CoCProgramInterimRule.pdf nh-hmis.org

15. Resources - continued • https://www.onecpd.info/resource/1967/hearth-proposed-rule-for-hmis-requirements/ • https://www.onecpd.info/resources/documents/HEARTH_ESGInterimRule&ConPlanConformingAmendments.pdf nh-hmis.org

16. Thank you! Donna Curley, HMIS Project Manager d.curley@harborhomes.org http://nh-hmis.org nh-hmis.org