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State Aid & Annual Reports ASBO Spring Conference 2011

State Aid & Annual Reports ASBO Spring Conference 2011. Presenters: Susan Woodmansey Bobbi Leiferman. “Three Rules of Work: Out of clutter find simplicity; From discord find harmony; In the middle of difficulty lies opportunity.” Albert Einstein. State Aid Budgeting 2012.

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State Aid & Annual Reports ASBO Spring Conference 2011

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  1. State Aid & Annual ReportsASBO Spring Conference 2011 Presenters: Susan Woodmansey Bobbi Leiferman

  2. “Three Rules of Work: Out of clutter find simplicity; From discord find harmony; In the middle of difficulty lies opportunity.”Albert Einstein

  3. State Aid Budgeting 2012 Legislative Updates Worksheets and Estimates

  4. General Aid Formula • Per Student Allocation = $4,389.95 • Local Effort Levies • Agricultural - $2.388 • Owner Occupied - $3.965 • Non-Ag & Utilities - $8.491 • Repealed fund balance limitation (ending FB as of 6/30/2011 is not subject to any % limitation) • Estimates posted to website: http://doe.sd.gov/ofm/schoolbudget.asp

  5. Special Education Aid • No increase in disability funding levels • Level 1 - $4.057 (based on 10.62% of ADM) • Level 2 - $9,471 • Level 3 - $15,220 • Level 4 - $13,164 • Level 5 - $16,539 • Level 6 - $8,438 • FY2011 MOE – before end of fiscal year – check on status of this calculation, make adjustments before end of fiscal year if needed. • See MOE form: http://doe.sd.gov/ofm/maintenanceofeffort.asp

  6. Sparsity Funding • Appropriation for FY2012 - $1,652,696 • Fund balance limitation was removed as an eligibility criteria. • Districts eligible for sparsity funding may be prorated if appropriation does not cover the full amount. • Estimates available on web site: http://www.doe.sd.gov/ofm/statefunding.asp

  7. One-Time Allocation $12.2 M • This allocation is based on the Fall 2011 state aid fall enrollment student count, estimated at $97.01 per ADM. • Possible for a district to use a two year average student count for general aid purposes but a lesser count (based on Fall 2011) for this one-time allocation. • A one-time distribution to districts will be made after state aid fall enrollment counts have been finalized (est. November or December). • Receipted as state aid (10-3111).

  8. Use of Capital Outlay Fund • SB111 extended allowance for use of Capital Outlay Fund for property and casualty insurance, transportation contracts, mileage paid to parents, utilities and motor fuel until 6/30/2014. • Maximum amount that may be used for these purposes is 45% of property tax revenues deposited in FY2012. • Estimate maximum amount allowed – worksheet posted on web site: http://doe.sd.gov/ofm/schoolbudget.asp

  9. Assistance for Budgeting 2012 • http://doe.sd.gov/ofm/schoolbudget.asp • General aid worksheets and student counts • Special Education worksheets • Sparsity estimates • Consolidation Incentives Fy2012 • Historical data • Opt Out Process • CO Worksheets – calculate 45% threshold

  10. Unsuccessful Legislation • Changes to funding formula for open enrolled students – tried in 2010 and 2011 – both defeated. • Prorate PSA for less than full day-every day KG students. • Allowance to charge a fee for daycare services. • Eliminate required transportation of students and mileage reimbursements when living more 5 miles from school. • Further expansion of use of CO fund for health insurance.

  11. Annual Report 2011 New programming for Fy2011 – AFR (Annual Financial Report) Submission Checklist Preview of New Screens

  12. Changes to Annual Report Submission • HB1080 – changed past due date for submission of annual report from August 15th to August 30th(applicable for 2011 annual report submission). • Annual report upload will consist of a single file rather than the 2 files submitted previously. • New programming requires districts to upload their file. • DOE has been working with each of the vendors and provided a file format and critical edits. • Webinars will be held prior to end of fiscal year to demonstrate upload process.

  13. Checklist for Annual Report • Data has been provided for all applicable funds? • State Revenues reported match State Revenue Summary report on website. • Transfers balance between funds. • If required to use Title I for parental activities, professional development, etc. – expenditures are reported using the appropriate functions. • Debt service payments compare to Schedule of Long Term Debt reported amounts. • Federal grants receivables have been included in the total revenues reported. • SE expenditure function 2700 have been allocated by disabilities.

  14. http://www.doe.sd.gov/ofm/schfinance.asp

  15. New logins and passwords will be needed for FY2011. Please KEEP the “old” logins and passwords to access financial data prior to 2011.

  16. How Many Ways Can DOE Count Students….? Explanation of various student counts used by DOE.

  17. Contact Information • Susan Woodmansey • Susan.woodmansey@state.sd.us • Phone (605) 773-4748; Fax (605) 773-6139 • Summer Hours – M-TH, 6:30 a.m. to 5:30 p.m. CST • Bobbi Leiferman • Bobbi.leiferman@state.sd.us • Phone (605) 773-5407; Fax (605) 773-6139 • Summer Hours – M-F, 7:30 a.m. to 4:30 p.m. CST

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