Fall Data Review Workday Elementary and Middle School Leadership Teams

1. Fall Data Review WorkdayElementary and Middle School Leadership Teams October 2013

2. Acknowledgements The material for this training day was developed by Ingham ISD: • Tamara Bashore-Berg, Theron Blakeslee, John Endahl, Melanie Kahler, Matt Phillips, Emily Sportsman, Nancy Theis, Jeanne Tomlinson, Kelly Trout, and Mary Jo Wegenke Content based on the work of… • MiBLSi project • Steve Goodman, Anna Harms, Melissa Nantais, Jennifer Rollenhagen, Kim St. Martin, Tennille Whitmore • George Batsch, University of South Florida • Robert Balfanz, Everyone Graduates Center and • Johns Hopkins University • Roland Good and Rob Horner, University of Oregon • George Sugai, University of Connecticut • Joe Torgesen, Florida Center for Reading Research • Dawn Miller, Shawnee Mission School District, Kansas

3. Purpose Participants will: • Apply the problem-solving process, utilizing outcome and process data • Update School Improvement Plan in ASSIST • Insert progress updates • Arrive at 3 critical outcomes • Action Plan • Communication Plan • Building Summary Report for District Review

4. Working Agreements • To make this day the best possible, • we need your assistance and participation • Be Responsible • Attend to the “Come back together” signal • Active participation • Help you team stay on task • Use the Colored Cards • Be Respectful • Please silence cell phones and pagers, take calls in the hall • Please limit sidebar conversations • Please refrain from email and Internet browsing • Be Safe • Take care of your own needs

5. Agenda and Timeline(purple handout) Times are approximate. Use your team-time and take breaks as needed. 9:00am Welcome, overview of the day, use of Illuminate Ed, and integration with S.I./ASSIST 9:30 Problem Identification: Literacy and Math outcome data 10:30 Problem Analysis: Literacy and Math process data 11:45 Lunch 12:30pm Problem Analysis: Behavior Data and MTSS Process Data Analyze Early Warning Indicator: Attendance Data 1:30 Action Planning 2:30 Communication Plan 3:00-3:30 Building Summary Report for District Review

6. We’re Going GREEN!

7. Where to access materials for today: 1. POMPOMS! The documents we are using today are on flashdrives attached to ISD pompoms. MTSS Implementers Website http://mtss-implementers.wiki.inghamisd.org  Building Data Review page OR Cute as they are, please don’t take them home!

8. Materials you will need today • Data Review Problem Solving Guide (electronic) • Worked Example of Data Review Problem Solving Guide (electronic) • Illuminate Ed Report Information • PET-R/SWEPT, PET-A/SWEPT-A, PET-M/PET-M Middle School • Agenda/Time-line (purple handout) • Exit Checklist (green handout)

9. Who will do what? Assign roles for each team-member ✔Facilitator • Keep discussion on-topic • Elicit input from all team-members ✔ Data Review Guide Recorder • Complete the Data Review Guide on your laptop • May choose to project so team can follow along throughout the day ✔ ASSIST Updater • Pull up ASSIST on your laptop • Add progress updates to your School Improvement Plan throughout the day ✔ Report Generator • Be prepared to pull up reports on your laptop using Illuminate Ed (if applicable) and PBIS Apps ✔ Action Plan Recorder • As you go through the day, make sure any to-do’s are noted on your action plan (Appendix C) • As you go through the day, note any barriers that need busting at the district-level (Appendix E) ✔Timekeeper and Monitor of Task Completion • Keep your team moving efficiently • Complete the Exit Checklist as you go, and turn it in to Amy Baldwin at the end of the day ✔Color-card manager

10. Exit Checklist (green handout)

11. Illuminate Ed Blue cards on the tables If you have not logged in to Illuminate Ed yet this year, please write your name and e-mail on the blue card. We will collect them, and get you set-up.

12. Illuminate Ed Reports • AIMSweb Three-Year Trend Report • AIMSweb Tier Transition Report • Using the favorites widget to easily access reports

13. Data Review Problem Solving Guide

14. School Improvement/ASSIST • Review your 2013/14 School Improvement Plan: Goals, Objectives, Strategies and Activities • Add progress-updates in ASSIST as you go through the data review process today.

15. Begin Problem Solving: Use Guide

16. Lunch

17. Review of SWIS 5.0

18. SWIS 5.0 Overview

19. SWIS 5.0 Overview

20. Making Sense of Student Outcomes and Program Quality / Fidelity

21. Early Warning System Attendance

22. The promise of EWS: • use readily available data to identify students who are likely to drop out without intervention • enable teachers and administrators to cut through the massive amounts of data they receive to focus on the most important indicatorsthat can be incorporated into real time data systems to permit monitoring of student progress • help schools and districts identify and examine the most effective ways to help students stay “on-track” to graduation

23. Early Warning Indicators: ABC’s of Disengagement Attendance Behavior Course Failure

24. The ABCs of building a Dropout Prevention System • Analyze existing policies/practices related to attendance, behavior, and course grading and to credit recovery opportunities • Build consensus on goals and strategies for dropout prevention (reducing absences, suspensions, and course failures) and dropout recovery • Create integrated school structures to assure appropriate/timely interventions to keep all students on track to on-time graduation

25. Chronic Absence is a Hidden National Crisis • Nationwide, as many as 7.5 million students miss nearly a month of school every year. • In some cities, as many as one in four students are missing that much school. • Chronic absenteeism is a red alert that students are headed for academic trouble and eventually for dropping out of high school.  • Poor attendance isn’t just a problem in high school. It can start as early as kindergarten.

26. Unpacking Attendance Terms

27. When 90% Doesn’t Earn an “A” Students Who Miss More Than 10% Of School Are At Grave Academic Risk Chronic Absence (=>10% absence) 0-90% Warning Signs (<10% but >5% absence) 91-94% Satisfactory Attendance (=<5% absence) 95 %+ Emergency: =>20% absence

28. Moving into Action Requires Knowing If Chronic Absence is a Problem Most Schools Only Track Average Daily Attendance and Truancy. Both Can Mask Chronic Absence.

29. Schools + Communities CAN Make a Difference Characteristics of Successful Attendance Initiatives • Partner with community agencies to help families carry out their responsibility to get children to school. • Make attendance a priority, set targets and monitor progress over time. • Engage parents and students in identifying and addressing school, family, and community issues that contribute to chronic absence. • Clearly communicate expectations for attendance to students and families. • Begin early, ideally in Pre-K. • Combine targeted interventions with universal strategies that nurture an engaged learning environment, build a culture of attendance and ensure physical health and safety at school. • Offer positive supports before punitive action.

30. Solutions Only Work If Grounded in Understanding Of What Leads to Chronic Absence Special thanks to Dr. Robert Balfanz, Everyone Graduates Center, Johns Hopkins University, Baltimore, MD for providing this framework.

31. Proposed Universal Strategies For Influencing Discretion and Identifying Causes of Absence

32. Strategies for 3 Tiered Approach Universal strategies are part of tiered interventions • Case management and wrap-around services • Referral as last resort for court-based intervention Recovery Programs Recovery Programs • Early outreach, support, mentoring for students with poor attendance • Identify and remove barriers • Attendance contracts Intervention Programs Intervention Programs Intervention Programs • Safe and supportive school environment • Engaging classroom environments • Parent education about why attendance matters and how to help each other get students to school • On-going attention to attendance data • Recognition for good and improved attendance • Collaboration with afterschool and early childhood • School-based health support Universal/Preventive Programs Universal/Preventive Programs

33. Looking at Your Attendance Data

34. THANK YOU! • Please remember to submit your completed Guide to Amy Baldwin: abaldwin@inghamisd.org • Turn in your Exit Checklist on your way out