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Logistics for July TVWS Workshop

Logistics for July TVWS Workshop. Date: 2010-05-05. Authors:.

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Logistics for July TVWS Workshop

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  1. Logistics for July TVWS Workshop Date: 2010-05-05 Authors: Notice:This document has been prepared to assist IEEE 802.19. It is offered as a basis for discussion and is not binding on the contributing individual(s) or organization(s). The material in this document is subject to change in form and content after further study. The contributor(s) reserve(s) the right to add, amend or withdraw material contained herein. Joe Kwak (InterDigital)

  2. Overview • At the last Orlando meeting we agreed to host a TVWS Workshop whose purpose is to increase industry participation in this 802.19.1 standards work. • Workshop is to be prior to or after the July 802 meeting in San Diego. • Joe Kwak is leading the ad hoc for planning this workshop. • Costs for various possible workshop timeslots is now available and are presented here. • The TG must make a decision to select the workshop time ASAP. Joe Kwak (InterDigital)

  3. Proposed Workshop Facility Requirements • 4-5 hour workshop duration, including one break. • 80-100 attendees anticipated. • Classroom seating with power strips(like 802 meetings). • Head table for 4-6 people. • Screen & LCD projector with cable to head table. • Microphones (3) for head table and one (1) for audience. • Water at head table and at rear of room. • WiFi coverage in the room desired, but not required. Slide 3 Joe Kwak (InterDigital)

  4. Other Workshop Considerations • 802.19 would like to minimize or avoid any costs. • Target attendees are other 802 WGs: .11, .15, .16, & .22 • Also targeting TVWS industry participants who do not attend 802, e.g. TVWS Database Group, FCC WS Service Provider bidders, and others. • Workshop is NOT PART of the 802 meeting, i.e. no 802 registration/fees needed for attendees. • May need corporate sponsor if there are costs. • 802.19 WG has no experience with web registration & payment tools. Slide 4 Joe Kwak (InterDigital)

  5. Possible Workshop Times • Sunday 11JUL: 1PM-5PM • Sunday 11JUL: 6PM-10PM • Friday 16JUL: 1PM-5PM • Friday 16JUL: 6PM-10PM • Saturday 17JUL: 8AM-12PM • Saturday 17JUL: 1PM-5PM • These times were provided to Face-to-Face meeting planners with request to estimate costs, if any. Slide 5 Joe Kwak (InterDigital)

  6. Estimated Costs for Workshop Times • Sunday 11JUL: 1PM-5PM NONE • Sunday 11JUL: 6PM-10PM NONE • Friday 16JUL: 1PM-5PM NONE • Friday 16JUL: 6PM-10PM $3200 • Saturday 17JUL: 8AM-12PM $3200 • Saturday 17JUL: 1PM-5PM $3200 • Costs were provided by Hyatt hotel to Face-to-Face. Slide 6 Joe Kwak (InterDigital)

  7. Cost Breakdown • Workshop time on Sunday will use one of the 802 meeting rooms set up early for us. No cost. • Workshop time on Friday afternoon will use the 802.11 closing plenary room. No cost. • Hotel will charge for other workshop times as follows: • $1500 Room rental, tables/chairs, water & service • $750 Screen and LCD projector rental & service • $350 Microphones/mixer rental & service • $600 Power strips (20) rental & service • $3200 Total cost for facilities on Saturday or Friday evening. Slide 7 Joe Kwak (InterDigital)

  8. Sunday vs Friday Trade Off • Sunday • NEG: most WGs and 802 leadership already have working sessions planned on Sunday prior to 802 meeting. • NEG: non-802 attendees would lose weekend for travel and workshop attendance • Others? • Friday • POS: non-802 attendees would travel on workday and get weekend in San Diego for recreation. • NEG: 802 chairs cannot attend due to conflict with EC meeting. • Others? Slide 8 Joe Kwak (InterDigital)

  9. Working Group Decision • Joe Kwak recommends Friday 16JUL 1-5PM as best time for meeting. • We need 802.19 to finalize workshop time decision ASAP and advertise ASAP in order to provide adequate time for travel planning. • Workshop agenda details are in process (TBD) and will be discussed at Beijing meeting. • Short email strawpoll will decide on best time, 2 day poll: 6-7MAY. • Results to be emailed to all on Saturday 8MAY. Slide 9 Joe Kwak (InterDigital)

  10. Thank You. • NEXT STEPS; • Draft preliminary flyer to announce workshop • Formal announcement and publicity for this event • Possible press release Slide 10 Joe Kwak (InterDigital)

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