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Office Equipment New QPA - Contract Overview, Features, and Reminders

This meeting will provide an overview of the new QPA for office equipment, including features, cost savings, and friendly reminders. Contact information and contract details will be provided.

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Office Equipment New QPA - Contract Overview, Features, and Reminders

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  1. eProcurement Meeting July 18, 2011 Office Equipment New QPA - #12716 Gina Kerr, Indiana Department of Administration

  2. Agenda • Contract Overview • New Features • Friendly Reminders • Questions • Contact Information

  3. Contract Overview • Contractor: IKON Office Solutions, Inc. • Contract Timeframe: (2) years with (2) – 1year renewal options • Savings from previous QPA: • Range from 20-55% (depending on equipment type) • 48 month lease • No termination for convenience • Data Overwrite Security Systems (DOSS) Kit mandatory inclusion

  4. New Features • Maintenance • No Minimum Impression Volume • Cost per Copy/Usage ONLY • Early Lease Upgrade Program • Timeframe Qualifier: If lease expires before Sept. 1, 2011; (3) previous months are waived if agency requests to utilize early lease upgrade program. • Deeper discounts on Equipment and Maintenance • E-Procurement Punch-out FORTHCOMING!!  • Quarterly Performance Metrics w/ Financial Consequence • NEW Justification Questions

  5. Friendly Reminders • Minimum PeopleSoft requirements for New Equipment: • Multi-fiscal Year Commitments • Include New Justification Questions • Break out equipment accessories in Bubble comments • Budget impression usage (B/W & Color)

  6. Contact Information • On IDOA website/Microsite for additional information (such as: pricing, justification questions, etc. ) • http://www.in.gov/idoa/2686.htm • Department of Administration Project Manager: • Gina Kerr • gkerr@idoa.in.gov • 317-234-4998 • IKON Contract Manager: • Chris Johnson • P: 317-329-6088 • E: chris.johnson@ricoh-usa.com

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