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Document Scanners: How to Select the Best Option for You

Document scanners have become the must-have devices for both home and business every day use. But as with every technology purchase, you need to carefully consider your requirements to ensure you get the right solution. To begin to narrow your choices, the following categories can help you make a smart decision. For more information about Document Scanners, visit http://www.mesltd.ca.

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Document Scanners: How to Select the Best Option for You

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  1. Document Scanners: How to Select the Best Option for Your Application

  2. Document Scanners • Document scanners have become the must-have devices for both home and business every day use. • As with every technology purchase, you need to carefully consider your requirements to ensure you get the right solution. • To begin to narrow your choices, the following categories can help you make a smart decision.

  3. Document Scanners • Space • How much space do you have to devote to a scanner? • Document scanners come in all shapes and sizes, so if your space is limited, you’ll need to keep size in mind. • Some document scanners can be larger than a desktop computer. • If space isn’t an issue, you can consider flatbed scanners. • If you don’t have a lot of room to devote to a scanner, a sheet-fed scanner may be the better choice.

  4. Document Scanners • DPI • Dots-per-inch is the standard measurement for resolution. • Resolution refers to the quality of the image. • For example, the higher the DPI a scanner has, the better the quality of the output. • Be sure you balance features against cost. • The highest DPI may not be necessary for your applications. Most organizations would not need DPI ratings above 600 or 1200. • Bit Depth • Like DPI, Bit Depth is a specification of document scanners. It refers to the scanner's ability to analyze and reproduce the full color spectrum of the scanned information. • The higher the Bit Depth translates into a greater quality output. • For basic color scanning required by most organizations, a Bit Depth of 24 to 36 would suffice. You’d only need a higher Bit Depth if you were a designer, for example.

  5. Document Scanners • Budget • How much do you have to spend on a scanner? • The more DPI and Bit Depth you require, the more you’ll have to invest. • Just as you don’t want to spend more than you need to on document scanners, you also don’t want to find your purchase won’t do the job. • Model Type • Most document scanners come in flatbed and sheet-fed models. • Flatbeds typical produce better scans, and also provide more flexibility. • For example, you can scan just like a copy machine from books, magazines and other bound documents. • Sheet-fed document scanners require less space and budget. With better portability, you can take you sheet-fed scanner with you as needed. • If you work outside the office regularly, you can hook-up your sheet-fed scanner to your laptop from any location.

  6. Document Scanners • These decision criteria will help get you started on selecting the best scanner for your use. • With some careful thought about your application and some research into available options, you should be able to get the best value for your money. • MES Hybrid Document Systems has been successfully supplying and supporting such document scanning solutions in public and private organizations across Canada since 1971. • The company offers a one-stop shop for everything from consulting, conversion services, hardware solutions, document scanning and electronic/analogue document management systems.

  7. Document Scanners • MES Hybrid offers a full range of documents scanners, including the following: • Personal Scanners. • Compact, inexpensive and efficient, personal scanners are easy to use and perfect for home and small business environments. • Workstation Scanners. • Small, fast and inexpensive, workstation scanners are the ideal solution for desktop scanning. • Departmental Scanners. • Built for speed, durability and high-volume scanning, Department Scanners are designed to increase profitability in departmental scanning applications.

  8. Document Scanners • MES Hybrid offers a full range of documents scanners, including the following: • Production Scanners.These scanners provide maximum throughput, image quality and speed in production scanning environments. • Network Scanners.Compact, inexpensive and efficient, Networked Scanners provide distributed capture, maximum performance and a minimum footprint. • Cheque Scanners.These specialty scanners enable financial institutions, corporate and retail organizations of all sizes to increase efficiency by eliminating microfilming or photocopying cheques.

  9. About the Author Kevin D'Arcy is VP of Sales and Marketing for MES Hybrid Document Systems, Ontario's leading document scanning and document management supplier. For more information about Document Scanners, visit http://www.mesltd.ca.

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