New Academic Staff Orientation: UWM Overview & Guidelines

1. Welcome to

2. New Academic Staff Orientation A Presentation by the UWM Academic Staff Orientation Committee

3. Overview of Presentation • Categories of Academic Staff • Appointments • Prior Service Credit • Indefinite Appointment/Review Process • Annual Evaluations • Campus Governance • Resources at UWM • Contacts at UWM

4. Who are Academic Staff? • Academic Staff are UWS employees who are assigned to one of three categories: • Category A • Non-Teaching Academic Staff • Category B • Teaching/Research Academic Staff • Category C • Limited Appointments

5. Category A • Non-teaching Academic Staff include professional titles from the Administrative Directors, Administrative Officers, Program Managers, and Professionals series. • Non-Teaching Academic Staff have roles in administrative support, student services, business services, academic support and the support services of research and instruction.

6. Category B • Teaching Academic Staff include individuals whose primary responsibility is to provide for credit instruction and training to students in an academic discipline. • Research Academic Staff include individuals who conduct research, either independently or with faculty. • Titles include Lecturer, Clinical Professor, Visiting Professor, Faculty Associate, and Scientist. • Do not have tenure-track appointments.

7. Category C • Limited Appointments are specially defined or mandated positions. • The assignment of titles in this title group is delegated to the chancellor. • The concurrent Academic Staff appointment may be fixed • term or probationary.

8. Appointments/Contracts • UWS 10 and UWM Chap. 104 state that Academic Staff may be appointed to the following types of appointments: • Probationary • Indefinite • Fixed Term • Rolling Horizon/ Multi-Year (fixed term)

9. Fixed Term Appointments • Each UWS institution may employ academic staff members on fixed term appointments. • Such appointments shall be for a fixed term to be specified in the letter of appointment, are renewable solely at the option of the employing institution and carry no expectation beyond their stated term, regardless of how many times renewed.

10. Fixed TermRolling Horizon/Multiple Year • Fixed term appointments may be made for more than one year as either ‘multiple year’ or ‘rolling horizon’ appointments. • Multiple year appointments are made for a fixed period of time and are reviewed for possible extension at the end of the contract period. • Rolling horizon appointments are usually made for more than two years and are reviewed and may be extended annually.

11. Probationary Appointments • A probationary appointment is defined in UWM Chap. 104.3 as an academic staff appointment leading either to review and a decision on indefinite appointment or to non-renewal of the appointment. • The probationary period at UWM shall not be for less than one year or greater than seven years.

12. Non-renewal Notice Periods • Fixed Term: • Three months notice before the end of the appointment in the first two years, and six months thereafter for staff members on grants, contracts, or short-term funding. • Three months before the end of the appointment in the first two years; six months advance notice in the third through the sixth year, and 12 months thereafter for staff members not on grants, contracts, or short-term funding. • If the employment contract states that renewal is not intended, no further notice is required.

13. Non-renewal Notice Periods • Probationary Appointments: • Three months notice before the end of the appointment in the first year, at least six months notice before the end of the appointment in the second year, and at least 12 months notice thereafter. • Limited Appointments: • When a limited appointment is terminated, the notice period is applied to the concurrent appointment.

14. Prior Service Credit • Up to but not exceeding three (3) years of prior appropriate service outside of UWM may be counted in the probationary period. • Up to but not exceeding four (4) years of full-time equivalent service in a fixed term position at UWM may be counted as part of a probationary period. • The initial employment contract for a probationary appointment must clearly state the amount of prior service to be counted in the probationary period.

15. Indefinite Appointment • An indefinite appointment is an appointment of 50% or more with permanent status and granted for an unlimited term. • Academic Staff may be granted indefinite appointment prior to the end of their probationary period, but not before one year of probationary service is completed. • An indefinite appointment is not acquired solely because of years of service.

16. Review Process for Promotion to Indefinite Appointment • Indefinite appointment is a unique status offered to academic staff members. It is the culmination of years of service and professional development. But it is not automatic! • The entire review process must be completed no later than the quarterly date preceding the end of six years of probationary service as determined by the date of appointment. • Workshops are held annually: all probationary academic staff and their supervisors are invited and encouraged to attend.

17. Annual Performance Evaluations • All academic staff who hold a position of 50% or greater, should be reviewed in the sixth month after the initial appointment and then annually in conjunction with and prior to the merit exercise. • Every academic staff employee should write a self-evaluation annually. • A written evaluation and a conference should be given to every academic staff employee annually by their supervisor.

18. Campus Governance • The academic staff members of each UWS institution, subject to the responsibilities and powers of the board, the president and the chancellor and faculty of the institution, shall be active participants in the immediate governance of and policy development for the institution.

19. Campus Governance • The academic staff members have the primary responsibility for the formulation and review, of all policies and procedures concerning academic staff members, including academic staff personnel matters. • The academic staff members of each institution shall have the right to organize themselves in a manner they determine and to select their representatives to participate in institutional governance.

20. Academic Staff General Meetings • All Academic staff members are invited and encouraged to attend the Fall and Spring General Staff meetings: • Fall Meeting – second Tuesday of November • Spring Meeting – second Tuesday of March

21. Resources at UWM • Employee Development • http://www.mydevelopment.uwm.edu • UWM Department of Human Resources • http://www.uwm.edu/Dept/HR • Academic Affairs • http://www.uwm.edu/Dept/Acad_Aff • Secretary of the University’s Office • http://www.uwm.edu/Dept/SecU • Unclassified Personnel Guidelines (UPG) • http://www.uwsa.edu/hr/upgs/upg.htm

22. UWMCommunity Contacts • Academic Staff Committee • http://www.uwm.edu/Dept/SecU/asgov/ • Unit Business/Personnel Representatives • http://www.uwm.edu/Dept/HR/refmaterial/htms/prubr.htm • Mentoring Program • http://www.uwm.edu/Dept/Acad_Aff/FMP • UWM Golda Meir Library • http://www.uwm.edu/Dept/Library/ • Parking and Transit • http://www.uwm.edu/Dept/Tran/

23. Thank you for attending!