Office Hours Session #2 Additional Tasks in PearsonAccess Next

1. Office Hours Session #2Additional Tasks in PearsonAccess Next The Office of Student Assessment Services March 21, 2019

2. Presenters • Scott Kelley, Data & Reporting Specialist • Robert Pelychaty, Accommodations and Appeals Coordinator • Jodie Zalk, Test Administration Coordinator • Elizabeth Pennington, Project Manager at Pearson

3. Logistics for This Session • Questions may be asked at any time using the Questions feature on the GoToWebinar screen. • Questions about a specific student should be sent by email to mcas@doe.mass.edu. • We will take breaks to answer questions during the session. • After the session, we will email questions and answers to participants. • This session is being recorded and will be available online in about one week at the MCAS Resource Center. • In the section entitled “Training Sessions Previously Offered This School Year”

4. 01 Updating Accommodations in PearsonAccess Next 02 Resuming Students’ Tests 03 Tasks at the End of Testing CONTENTS 04 05 Preliminary Reporting Schedule Resources, Support, and Next Steps

5. Updating Accommodations in PearsonAccess Next (PAN) 01

6. Updating Accommodations in PAN • Before preparing PAN Sessions, view operational reports to verify that accommodations have been assigned to students correctly (see page 56 of the PAM). • Update accommodations in the User Interface (for a small number of students).* * If a large number of students, call the MCAS Service Center. Note: If an error is discovered after a PAN Session has been prepared, update the accommodations following steps on slide #11.

7. Demonstrations • Updating Accommodations in the User Interface

8. Steps to Update Accommodations in User Interface (Before a PAN Session Is Prepared) • Go to Manage Student Tests > Setup > Students > Select student > Select Tasks> Manage Student Tests > Update Accommodation(s) > Save

9. Step-by-Step Procedures to Update Accommodations in PAN (Before a PAN Session is Prepared) • From the Setup dropdown, select Students. • Search by last name or SASID. • Click the checkbox next to the student’s name. • From the Select Tasks dropdown, select Manage Student Tests. Click Start. Click the content area test on the left hand side. • Remove the check from the box next to each accommodation. • Click Save.

10. Updating Accommodations After a Session is Prepared(Only for TTS, Screen-Reader, ASL, AT Form) • Student in Sessions > Click the checkbox next to student’s name > Select Tasks > Remove Students from Sessions > Start

11. Updating Accommodations After a Session is Prepared • Setup > Students > Select Student > Select Tasks > Manage Student Tests > Start • Update Accommodation > Save • Place student back into same PAN Session.

12. Questions & Answers (Use the “Questions” feature to ask questions or to request any demonstrations in PearsonAccess Next.)

13. Demonstrations • Updating Accommodations After a Student Logs into a Test

14. Steps in PAN to Update Accommodations After a Student Logs into a Test • Select the student on the Students in Sessions page > Select Tasks > Mark Student Tests Complete > Manage Student Test > Start

15. Marking a Student’s Test Complete • On the Mark Student Tests Complete tab, check the boxes for all sessions that are not yet complete > describe reason (e.g., incorrect accommodation given) > Mark Test Complete

16. Step in PAN to Void a Test due to a Wrong Accommodation • On the Manage Student Tests tab, check the box for Void Test, and select the reason.

17. What are the steps to take if an incorrect accommodated test form was given (or not given) after the student began testing? For text-to-speech, screen reader, ASL, and assistive technology, follow these steps: • The student needs to exit the test. • The test administrator or test coordinator marks the test complete.(Testing > Students in Sessions > Mark Student Tests Complete) • The test administrator or test coordinator voids the test (e.g. (Manage Students Tests screen > select the “Void Test Score Code” and the appropriate “Void Test Score Reason”from the dropdown”). • Assign the student a new test with the correct accommodated test form. • The test administrator can create a new PAN Session for the student or place the student in a different Session. • School personnel will contact the Department and may need to submit a testing irregularity report. Review the training module Resolving Incorrect Accommodations During Testing for a step-by-step demonstration online at http://mcas.pearsonsupport.com/training/

18. Updating Accommodations after Testing • Update accommodations in PAN for each content area test if a student refused or did not use an accommodation: • Setup > Students > Manage Student Tests • The following test form accommodations can only be updated during the formal discrepancy period: • Text-to-speech • Screen reader • Assistive technology • American Sign Language (ASL)

19. Questions & Answers (Use the “Questions” feature to ask questions or to request any demonstrations in PearsonAccess Next.)

20. Resuming Students’ Tests 02

21. Why would a student’s test need to be resumed? • If a student exits testing and needs to return • Reasons include: • a technical interruption • if a student leaves TestNav without completing test • if the laptop is closed and TestNav loses focus • if an unauthorized application is running

22. Demonstrations • Resume Students’ Tests in PAN

23. Resuming a Student Test in PAN • Attempt to identify the cause (e.g., security violation, loss of connectivity). • Test administrator should find the student’s name on the Students in Sessions page>choose the dropdown by their status>Resume • Student can then log back into TestNav

24. Questions & Answers (Use the “Questions” feature to ask questions or to request any demonstrations in PearsonAccess Next.)

25. Tasks at the End of Testing 03

26. After Testing • Once testing is complete, follow these steps: • Ensure all students are in a “complete” or “marked complete” status • Enter Void Codes, as necessary • Remove students who are in “ready” status from the PAN Session • Enter Not Tested Codes as necessary • Stop PAN Sessions

27. Demonstrations • Mark Test Complete • Void Tests • Remove Students from PAN Sessions • Not Tested Codes • Stop Session

28. Make Sure Test Sessions Are in Complete/Marked Complete Status • Make sure each student’s test session (not the PAN Session) is either in Complete or Marked Complete status. • This step needs to be done for the following groups of students: • Students who did not complete testing and have a test session with a status of Exited, Resumed, or Resumed Upload • Students who started a test session but did not finish it • Students who took only one test session • See guidance at https://support.assessment.pearson.com/display/PAsup/Mark+Student+Tests+Complete.

29. Mark Student Tests Complete • On the Mark Student Tests Complete tab, check the boxes for all of the tests sessions that are not complete > describe reason (e.g., incorrect accommodation given) > Mark Test Complete

30. Voiding a Test (Student Will Continue Testing with a New Login) • Enter Void Code • Wrong Accommodations • Technical Failure • Note: After contacting the MCAS Service Center, if a student still cannot complete testing, contact DESE before entering this code. • Not Specified

31. Remove Students from PAN Sessions • Remove students who did not take a test from PAN Sessions (do not mark their tests complete). • See guidance at https://support.assessment.pearson.com/display/PAsup/Remove+a+Student+from+a+Session.

32. Not Tested Codes (Student Will Not Continue Testing) • Enter Not Tested Code • Medical Absence • Technical Failure

33. When should a test be marked as void? • If a student’s test should not be scored (see reasons below), the student will need to take a replacement test, and the initial test should be marked as void. • students who started the test with the wrong accommodation before being assigned a new test with the correct accommodations • students who did not complete testing due to a technical failure (and will take a replacement test) • other unspecified reason • Results from the initial test will not be reported.

34. What are steps to take to mark a “not tested” or “void” reason? • Go to Setup > Students, and check the box next to the student’s SASID. • Then, go to Select Tasks > Manage Student Tests > Start. • Check the Not Tested Code or Void Test Score box and select the reason from the appropriate dropdown menu; click Save.

35. Stop PAN Sessions after Testing is Completed • All PAN Sessions must be “stopped” after testing (see page 66 of the PAM). • Step-by-step procedures: • Go to Testing > Sessions and check the box next to each PAN Session that is still listed as “In Progress”. • You can use the Session Status filter on the left to find only “In Progress” Sessions. • Click Go to Students in Sessions. • Click on Combined View on the left hand side and then click Stop All Sessions.

36. Preliminary Reporting Schedule 04

37. Summer 2019 MCAS Early Reporting Schedule

38. MCAS Preliminary Results and Discrepancy Reporting Schedule

39. Resources, Support, and Next Steps 05

40. Additional Resources

41. Email and Phone Support MCAS Service Center DESE Office of Student Assessment Services • All questions on logistics and technology (e.g., PearsonAccess Next, SR/PNP, TestNav) • Web: mcas.pearsonsupport.com/ • Email: mcas@measuredprogress.org • Phone: 800-737-5103 • All policy questions (e.g., student participation, accommodations) • Web: www.doe.mass.edu/mcas • Email: mcas@doe.mass.edu • Phone: 781-338-3625

42. Next Steps • Today: Complete the evaluation form. • Responses associated with the name and email address used to log in • Email your input to mcas@doe.mass.edu if you have problems accessing or completing the form. • Later this week/early next week: • Receive an email with the Q&A from this session • Recording will be available

43. Questions & Answers (Use the “Questions” feature to ask questions or to request any demonstrations in PearsonAccess Next.)

44. THANK YOU The Office of Student Assessment Services 781-338-3625 mcas@doe.mass.edu www.doe.mass.edu/mcas 75 Pleasant Street, Malden, MA 02148