AODA Grant Writer’s Workshop

1. AODA Grant Writer’s Workshop Student Services Prevention and Wellness Team Winter/Spring 2019

2. DPI SSPW Staff Emily Holder, Education Consultant Polly Tubbs, Grant Specialist Brian Dean, Education Consultant Brenda Jennings, Assistant Director

3. Contact Information Brenda Jennings Assistant Director 608-266-3889brenda.jennings@dpi.wi.gov Emily Holder CESAs 1,3,5,7,9,11 608-267-9170emily.holder@dpi.wi.gov Brian Dean CESAs 2,4,6,8,10,12608-266-9677brian.dean@dpi.wi.gov Polly Tubbs Grants Specialist 608-266-3459 polly.tubbs@dpi.wi.gov Elizabeth Pease Office Operations Associate elizabeth.pease@dpi.wi.gov Student Services/Prevention and Wellness http://dpi.wi.gov/sspw/aoda

4. WISH Center Staff Wisconsin Safe & Healthy Schools Center is a collaborative project between the Department of Public Instruction (DPI) and the CESA Statewide Network (CSN). Carol Zabel Western Region CESA #10, 11, 4 Lynn Verage Northern Region CESA #9, 12, 5 Tracy Herlitzke Director Christine Kleiman Eastern Region CESA #7, 8, 1 Jackie Schoening Central Region CESA #6, 2, 3

5. WISH Center Contact Information Tracy Herlitzke, Director therlitzke@cesa4.org Christine Kleiman ckleiman@cesa7.org  Jackie Schoening jschoening@cesa6.org  Lynn Verage lverage@cesa9.org  Carol Zabel czabel@cesa10.org Website https://www.wishschools.org/

6. AODA Program Grant Materials Overview • Guidance Document with reviewer benchmarks • Fill-Enabled Application • PowerPoint Slides Available at: http://dpi.wi.gov/sspw/aoda

7. 2019-21 AODA Grant Program

8. Eligibility/Timelines • Public Schools: Single districts or consortia can apply • Due date to DPI: Friday, April 19, 2019 by 11:59p.m. • An electronic application including digital signatures must be received by due date (aodagrant@dpi.wi.gov) • 2-year funding cycle for 2019-2021* • Intent to fund notifications: Beginning of June *Two annual awards will be made with the funded amount in year 1 repeated in year 2, contingent upon continuing appropriations and compliance with grant assurances.

9. Maximum Awards* (MPS) $45,000 (Large School districts) ≥ 3,000 students $25,000 (Small School Districts) < 3,000 students $15,000 Consortium $4,000 per member, with a cap of $25,000 per application *Pending Biennial Budget

10. State AODA Grant • Review Process • External reviewers make ratings through the remote review of electronic applications • Small stipends offered to reviewers • http://dpi.wi.gov/sspw/aodaSee Reviewers Benchmarks under AODA Program Grant Application and Materials • Reviewer benchmarks are used to generate a final rating that comes from the external review consensus

11. First Steps - Where Do I Start? • Read the application in its entirety • Develop an understanding of benchmarks • Bring together a broad/diverse group of people to develop the grant • Begin assessing and analyzing local data to determine need • Select research-based programs or strategies to address identified needs

12. State AODA Application Guidelines Application format (fill enabled) • Cover page/abstract (summary of project) • Narrative portion • Bold/underline are possible • Character limits • Local Plan has a template/chart • Appendix page included for charts/graphs • Budget form • Tab to next section

13. AODA Program Grant Overview An AODA Program under Chapter PI-38 of the Wisconsin Administrative Code may include the following action areas: • Policy • Curriculum and Instruction • Student programs • Adult programs • Integration of community resources/support • AODA program coordinator • Monitoring, assessment and evaluation of AODA program activities • Comprehensive school health programs • https://docs.legis.wisconsin.gov/code/admin_code/pi/38/IV/11

14. Using the Equitable Multi-level System of Supports to Meet the ATODA Needs of Students Tier 3/Targeted Interventions 1-5% • Support for Student Re-entry/Transition (ex – treatment, expulsion, etc.) • Community Referrals 1-5% Tier 3/Targeted Interventions • Individual students • Assessment-based • Intense, durable procedures Tier 2/Selective Interventions 5-15% • Screening (SBIRT, GAIN-SS) • The Craft • Support/Training for Pupil Services Staff • Small Groups/Cessation (ex. – Student Assistance Programs, etc.) • Parent Education • Peer Education/Advocacy/Leadership (ex. – SADD, FACT, Mediation, etc.) 5-15% Tier 2/Selective Interventions • Some students (at-risk) • High efficiency • Early detection • Rapid response • Small group interventions • Some individualizing 80-90% Tier 1/Universal Interventions • All settings, all students • Preventive, proactive Tier 1/Universal Interventions 80-90% • School Policy (ex. – extra & co-curricular, code, locker searches, breath tests, etc.) • School Climate • Curriculum/Instruction (ex. – Project Northland, LifeSkills, etc.) • Support training for all staff Illinois PBIS Network, Revised May 15, 2008. Adapted from “What is school-wide PBS?” OSEP Technical Assistance Center on Positive Behavioral Interventions and Supports. Accessed at http://pbis.org/school-wide.htm

15. Demonstration of Need • An essential section (genesis of grant proposal) • Shows how you determined: • Problems and/or gaps in programs & services • Populations targeted • Should define: • Current student behavior and attitude data • Supported by LOCAL evidence, data, and assessments

16. Statement of NeedFree DPI Tools AODA Assessment Tool http://dpi.wi.gov/sites/default/files/imce/sspw/pdf/assessment.pdf Tobacco Assessment Tool http://dpi.wi.gov/sites/default/files/imce/sspw/pdf/tobassessmenttool.pdf Violence Assessment Tool http://dpi.wi.gov/sspw/safe-schools/assessment

17. Use of Data • Statewide data is helpful, but it is even better to have local data to identify needs and make comparisons to state or national data • Identify research-based or best practice strategies to address identified needs • Effective for evaluation and in demonstrating progress made

18. The State-wide YRBS can be used for comparison (example) Wisconsin Dept. of Public Instruction, https://dpi.wi.gov/sspw/yrbs

19. The YRBS can be used for local data • Free to all public school districts in Wisconsin for grades 6-12 • Local data can be collected in odd numbered years starting in 2019 • Window for administration is now standardized from early January to late March of each odd year • Questions are standardized with the choice of one of four optional modules, which include 1. Drug-Free communities core measures and 2. Youth Tobacco Survey 3) Adversity and Protective Factors; and 4) Safe and Supportive Schools. Each module has 10-13 questions • Please note the window for use in 2019 is OPEN now https://dpi.wi.gov/sspw/yrbs/online

20. Current Program Status • Identify the district’s current K-12 AODA prevention and intervention programs, policies, curriculum, etc. • Describe how it aligns with the Equitable Multi-level System of Support (EMLSS) • Consider: pupil services teams, K-12 curriculum and instruction, student programs, adult programs, healthy school environment, and family/community connections

21. Measurable Objectives • Must flow logically from the statement of need and are written for 2 years • Process Objectives describe how the grant will be implemented (allowable, but needs to be measurable) • Outcome objectives describe the impacts of the AODA interventions (all applications must have at least one outcome objective that measures behavior, perceptions, knowledge, skill, or attitude changes)

22. Outcome Objectives Outcome Objectives answer: • When will your objective be met or measured? • Who is your target population? • How much change do you hope to see? • What is your intended outcome? • By what will you measure your outcome?

23. Measurable Objectives Incomplete Outcome Objective: Students will learn about harmful effects of alcohol. Complete Outcome Objective: By June 30, 2021, students in Project Northland in grades 7-8 will show a 20% increase in knowledge about the harmful effects of alcohol as evidenced by pre- and post-tests.

24. Developing Your Local Program Plan • Restate each measurable objective with accompanying timeline of activities, dates and responsible persons for Year 1 of the project • Should be at least one activity for each objective using the chart template provided

25. Local Plan Template Measurable Outcome Program Objective:

26. Evaluation Plan • Use measurable objectives listed • How will you determine if your outcomes/objectives were met? -methods/instruments used • Must include outcome data: numbers served or trained, changes in behavior, attitudes, skills, and knowledge (not just opinions)

27. Collaboration/Continuation Plan • Must show active involvement in the planning and implementation processes by district staff, families and community, stakeholders and coalitions • How will this project continue after the grant ends? (funds, resources, and collaborations)

28. Budget Pages • Budget Summary is complete with requested purchases on the proper line. • Budget Detail matches Budget Summary and funding requested and aligns with the proposed grant activities. • 20% local match is required (may be “in-kind”). Teacher per hour delivery of curriculum is common match • The $1,000 per day limit on consultants/speakers/trainers, not including expenses, will be enforced • Funds can supplement new or additional costs. They cannot supplant current funds

29. Helpful Hints for Completing the Grant Digitized signatures – Adobe e-Sign. Do not download the application into Google as it corrupts the application formulas in the PDF Only electronic copies are accepted Deliver to DPI AODA inbox by April 19 via aodagrant@dpi.wi.gov

30. Challenges in Successful Grant Writing • Failure to follow benchmarks or did not answer questions on the application • Scope of the project does not fit the spirit of the AODA funding, i.e. focus on academics. • Did not make a compelling case for the need based on data or gaps in programming • Funding an existing project with no expansion or modification • Lack of alignment of need, objectives, plan, evaluation, and budget

31. Research-based Programs (Recommended) What are they? • Effective research-based, well-implemented school, family, and community programs • Providing quality materials, training, and technical assistance • Reviewed according to rigorous standards of research

32. Best Practices (Another good option) What are they? • Effective school, community, and family-focused strategies for altering individual choices toward drug abuse. • Research-based prevention strategies that have positive outcome results in reducing risk factors or increasing protective factors for drug use or actual drug use initiation and use.

33. Approvable Programs • AODA: • Life Skills • Project Northland • AlcoholEdu • Bullying: • Second Step/Steps to Respect • Olweus • Act Now! (No Cost-Children’s Hosp.)

34. Approvable Programs (continued) • Suicide Prevention: • Sources of Strength • Hope Squad • Tobacco: • N-O-T (Not On Tobacco) Cessation Program • FACT(Fight Against Corporate Tobacco) • Traffic Safety/Peer-to-Peer: • SADD (Students Against Destructive Decisions) • Alcohol Traffic Safety Nights

35. Key Strategies to Consider and Upcoming Trainings • SBIRT trainings • Screening, Brief Interventions, and Referral to Treatment • PREPaRE • Prevent, Reaffirm, Evaluate, Provide and Respond, Examine • School Crisis Prevention and Intervention Training • See http://www.wishschools.org/ for complete and current training schedule.

36. Complementary Programming Considerations Consider other sources of funding for complementary programs, such as: • Trauma Sensitive Schools (free modules on the DPI Website) • Mental Health programming without a link to AODA • School Safety

37. Complementary Funding Sources Title IV Part A • AODA • School Safety (excluding hardware) • Mental Health Proposed Mental Health Grants • Mental Health First Aid • Trauma • Mental Health Navigation WI Department of Justice School Safety Grants • Safety Equipment • Mental Health First Aid • Threat Assessment

38. Model Program Websites • Center for the Study and Prevention of Violence-Blueprints for Violence Prevention http://www.colorado.edu/cspv/blueprints • Collaborative for Academic, Social, and Emotional Learning http://casel.org/ • National Institute of Drug Abuse http://www.drugabuse.gov/pdf/prevention/RedBook.pdf

39. Questions?