Multimedia Systems

1. Multimedia Systems Assignment two Group Projects

2. What is a Project ?

3. In order for you to work effectively as project team, participants must be able to clearly identify what is meant by the term ‘project’ and where it fits into other management activities.

5. A project is an activity that has a defined end a product goal a timescale a resource constraint

6. Defining project scope There are two places that scope is defined on your project. High-level scope is defined in your project charter. Low-level scope is defined in your business requirements document.

7. High-level scope consists of two main components. • Deliverables. Defining your deliverables helps define the overall scope of the project. • Boundaries. Boundary statements help separate the things that are applicable to your project from those areas that are out of scope.

8. Business requirements help define the detailed scope. The project deliverables are used to define high-level scope. Business requirements describe the details of the deliverables.

9. If scope is a box, then your requirements are what fill in the inside of the box.

10. There are two types of requirements • Product requirements (features). Product requirements describe the characteristics of the deliverables. If you were building a bridge, for instance, most of the requirements would be product based. • Process requirements (functions). Process requirements describe how people interact with a product and how a product interacts with other products.

11. When you have scope and requirements you can plan your project

12. When you have scope and requirements and a plan to deliver your project your team can get going….

13. Developing your Team's Communications Strategy

14. The biggest issue for virtual (distributed) teams is communications. A critical task for teams is to engage in creating an effective communications strategy.

15. How do you create and follow a communications strategy for your team which adds value rather than creating overload? 

16. Too much communication about the wrong things is just as problematic as too little communication about important things.

17. What, when (and how much) are we going to communicate? • Where and how will we communicate? (what media will we use?) • Who will play what roles in the team's communications?

18. One way to start developing a communications strategy is to look at the nature of the different kinds of work the team will be doing and what kind of communication is needed to support that work.

19. Next Stage • Plan your communication • Agree HOW and WHEN you will communicate • Agree WHO will be responsible for what • Plan your high level scope • Describe your deliverables