CPS 111 – Introduction to Information Communication Technology

1. CPS 111 – Introduction to Information Communication Technology Lecture 4 Keyboard, Mouse, and Microsoft Office Lecturer: Mr. B. SINGHATEH 1

2. There is a wide spectrum of telecommunication based technologies available today • Telecommunications is the exchange of information in any form (voice, data, text, image, audio, video) over computer based networks • Entertainment  Information Transactions  Communications • E.g. High-definition TV  Distance learning Cellular systems

3. Businesses have become networked enterprises • Systems which are being used to network business processes and employees together and connect them to their customer, suppliers and other business stakeholders: • Internet • Web • Intranets • Extranets

4. It is important to understand some important characteristics and basic components of telecommunications

5. The basic components of a telecommunications Network • Terminal • Telecommunications processors • Telecommunications channels • Computers • Telecommunications control software 1 2 3 4 5 4 1 Computers 2 2 PC, NC, Other Terminals Processor Processor 5 Software 3

6. The desktop environment may change depending on which OS is used • In graphical computing, a desktop environment (DE) commonly refers to a style of GUI that is based on the desktop metaphor (seen on most modern PCs) Computer Desktop using Microsoft Windows 2007 Starter Operating System

7.  DEs are designed to assist in accessing/configuring the most important or commonly used features •  A desktop environment typically consists of: • Icons • Taskbar • Windows • Folders • Wallpapers • Shortcuts • Desktop widgets • Toolbars

8. There are several different groups of keys on a standard keyboard (QWERTY layout) Additional Keys Number Pad Special Keys Arrow Keys

9. The home row of the keyboard is the most important to the touch-typist

10. Practice Activity 1 • Open a Microsoft Word document • Place your fingers on the homekeys • Please type the following three times each (use spaces appropriately): • asdfghjkl; • ;lkjhgfdsa • Ah had lag slag • Hash flash ask has Saying the letters aloud to yourself while you are typing may help you when beginning

11. Practice Activity 2 • Please type the following three times each (use spaces appropriately): • Dash gash lash • Lad sash flag • Fall gall hall lass • Glass alfalfa adds glass • Sad shall salad • Ash glad alas • All flask half

12. Keyboard shortcut keys allow the user to navigate a computer more quickly • A keyboard shortcut or hotkey is a finite set of one or more keys that invoke a software or operating system operation when triggered by the user • http://www.computerhope.com/shortcut.htm

13. Ten useful shortcut keys to memorize • Ctrl + C or Ctrl + Insert: Copy the highlighted text or selected item • Ctrl + V or Shift + Insert: Paste the text or object that's in the clipboard • Ctrl + Z and Ctrl + Y: Undo any change. Pressing Ctrl + Y would re-do the undo • Ctrl + F: Open the Find in any program • Alt + Tab or Alt + Esc: Quickly switch between open programs • F1: Open help for the program you're in • Ctrl + P: Print what's currently being viewed in programs such as Microsoft Word or your Internet browser • Ctrl + Left arrow / Right arrow: Move the cursor one word at a time instead of one character at a time • Ctrl + Home / End: Move the cursor to the beginning or end of a document. • Page Up / Space bar and Page Down: Move that page one page at a time in that direction

14. Practice Activity 3 • Select Ctrl + F • Select F1 on the keyboard • Select Alt + Tab on the keyboard • Close out of all open windows and programs What function do each of these shortcut keys perform?

15. Keyboard symbols (1 of 5)

16. Keyboard symbols (2 of 5)

17. Keyboard symbols (3 of 5)

18. Keyboard symbols (4 of 5)

19. Keyboard symbols (5 of 5)

20. The electronic mouse is the most popular pointing device used to move the cursor on the screen • What is a mouse? • A hand held pointing device • An arrow is displayed on the screen which is called a pointer • Performs four basic functions: • Pointing • Clicking (right and left) • Double clicking • Click and drag

21. When using the term “click” it assumed to reference the left click functionality • When working with icons • Left Click (Click)  Select • Right Click  Icon options/management • Double-click  Open • When working with buttons • Click  Open • Click and drag • Move (icons) – pointer on icon, then click and hold • Multiple selection – pointer on blank space, draw a rectangle to cover icons When using the term “click” it assumed to reference the right click functionality

22. Pop Quiz! • What are the four functions of a mouse?

23. Practice Activity 1 • Grasp the mouse firmly on both sides using the thumb and fourth or little finger and by cupping it in the palm of your hand • Lay the mouse on a flat surface bracing it with the palm of your hand • Rest the index finger over the left button and the middle finger over the right button

24. Practice activity 2 • The pointer will be pointing up and to the left • Practice moving the mouse to the recycle bin and then holding it over the icon • Move your hand in a arc • What happens if you lift your mouse off the table? • Look at the bottom of the mouse. What do you see?

25. Practice Activity 3 • Place your right/left hand toward the edge of the table. Curl the middle, fourth and little finger slightly under so that the index finger is pointed • Practice “clicking”: Tap your index finger once on the table • Practice “double-clicking”: Tap your index finger twice on the table • Now practice this same exercise using the mouse

26. Practice Activity 4 • Click on the start button (bottom left of the screen) • Move the mouse away from the Start Menu and click once on a blank space on the desktop. What happens? • Click once on the My Computer icon on the desktop. Do you see that the color changes? • Click once on a blank space on the desktop. What happens to the color of the My Computer icon?

27. Practice Activity 5 • Move the mouse to the My Computer icon • Double-click to open the icon • Move the mouse to My Documents icon • Double-click to open the icon • Close the windows by clicking on the X within the small red box in the upper right hand corner of the window • Move the mouse back to the My Documents icon • Left-click on the icon. What happens?

28. Today’s Agenda • Group Projects • Homework 1 • Review • Networks • Introduction of the Computer Desktop • Keyboard • Introduction to the Mouse • Introduction to Microsoft Office • Homework 2 Discussion • Quiz

29. Microsoft Office is an example of a Software Suite • Software suite: A group of general purpose software applications sold as a bundle • Advantage: Cheaper than purchasing individual applications, similar GUIs, designed to work together • Disadvantages: Large space required, may not need all features

30. Even Microsoft Office includes general as well as specialty applications • The most popular Microsoft Office suite applications are… • Microsoft Word • Microsoft Excel • Microsoft PowerPoint • Microsoft Access • Microsoft Outlook • The latest version of Microsoft Office is Office 2007 • Other versions include 2003, XP etc. Focus of this class

31. What is the purpose of Microsoft Word, PowerPoint and Excel? • Microsoft Word – A word processing program that allows you to create professional looking documents and revise them easily • Microsoft Excel – A spreadsheet program that allows users to organize data, complete calculations, make decisions, graph data and develop professional reports • Microsoft PowerPoint – A complete presentation graphics program that allows you to produce professional looking presentations

32. Practice Activity 1 • Open Microsoft Word, Excel and PowerPoint • How can you see which version of MSOffice you are using? • Observe what is similar between the applications… Observe what is different… • List 3 similarities that you see between the applications

33. The File Menu is one important item that is similar across Word, PowerPoint and Excel Among other things, the File Menu allows you to easily open, close, save and print your document Displays a list of recently opened documents for easy access

34. General functionality – File menu • New – Open a new and blank document • Open – Open an existing document • Save – Save the file on which you are currently working with the same name/location • Save As – Save the file on which you are currently working with the option of updating name/location • Print – Print the document • Print Preview – View the document as it will be printed • Exit – Exit the document on which you are currently working

35. Practice Activity 1 • Perform the following in Word, Excel and PowerPoint: • In the open document click File >> Save As • Change the Title of the file to “CPS 111” • Change the save location to My Desktop. Can you find this location? • Click Save • Repeat for each application software program • Find the 3 saved files on your computer. Where are they located? • What are the file extensions? • What does this tell you about each of the files?

36. The GUI layout of each MSOffice software application is also similar Title bar Maximize, minimize and exit buttons Blank document

37. Having a similar GUI layout makes it easier for the user to quickly become familiar with each software application Toolbar Task pane Status bar Toolbar

38. Practice Activity 2 • In either Word, PowerPoint or Excel navigate the cursor to the toolbar • Right click. What do you see? • Uncheck one of the checkmarks. What happens? • Highlight a new option and select by clicking once. What happens? By right clicking on the toolbar you are easily able to customize the accessible toolbar features