Orientation for Peer Reviewers August 14, 2012

1. VeteransUpward Bound Program Orientation for Peer ReviewersAugust 14, 2012 January 18, 2012

2. Welcome! • Orientation Presenters: • Kenneth Foushee • Tahira Rashid • Resource Documents: • Veterans Upward Bound (VUB) Application Guidelines • Sample Technical Review Form (TRF) • Tips for Comment Writing • 2012 Veterans Upward Bound Program Overview Powerpoint • Scoring Guidelines for Objectives • Upward Bound Regulations

3. Purpose of the Orientation • Provide Information Regarding Funding Process • Reviewer’s Role and Responsibilities • ED Staff’s Role and Responsibilities • Overview of the Peer Review Process • Upward Bound Legislation and Regulation

4. G5 e-Reader Application • Website Address: www.G5.gov • G5 Field Reader Webinar

5. Peer Review Session • One-Tier Process • One Peer Review Session August 15-August 22, 2012

6. Role and Responsibilities of the Peer Reviewer • Provide Knowledge and Experience • Ensure Confidentiality • Notify ED Staff of Conflicts of Interest • Read and Provide Thorough Comments • Participate Actively in Panel Discussions

7. Role and Responsibilities of ED Staff • Provide Panel Logistics • Monitor the Progress of Individual Reviews • Foster Panel Discussions • Facilitate a Fair Review Process

8. Upward Bound Highlights • The Upward Bound Program provides Federal grants for the following three types of projects: • Regular Upward Bound projects (UB) • Upward Bound Math and Science Centers(UBMS) • Veterans Upward Bound projects (VUB)

9. Upward Bound Regulations • 34 CFR Part 645, amended to implement changes made to the HEA of 1965 by the HEOA. • Final regulations amending Part 645 were published in the FederalRegister on October 26, 2010

10. Veterans Upward Bound

11. Veterans Upward Bound Program Goal To assist veterans to develop skills and motivation necessary for success in a program of postsecondary education.

12. All Upward Bound Programs Required Services for all Upward Bound Projects: • Academic tutoring • Advice and assistance in secondary and post secondary course selection • Preparation for college entrance exams and completion of college admission applications • Information on federal student financial aid programs: • Federal Pell grant awards • Loan forgiveness • Scholarships • Assistance completing financial aid applications • Free Application for Federal Student Aid (FAFSA)

13. All Upward Bound Required Servicescont. • Guidance on and Assistance in: • Secondary school reentry; • Alternative education programs for secondary school dropouts that lead to the receipt of a regular secondary school diploma: • Entry into general educational development (GED) programs, or • Entry into postsecondary education; and • Services designed to improve the financial and economic literacy of students or the students’ parents, including financial planning for postsecondary education.

14. All Upward Bound Programs Required Program Services: Instruction in the following core curriculum subjects: • Mathematics through Pre-Calculus • Laboratory Science • Foreign Language • Composition and • Literature

15. Veterans Upward BoundAdditional Services (Permissible) • Intense basic skills development in those academic subjects required for successful completion of a high school equivalency program and admission to postsecondary programs. • Short-term remedial or refresher courses for veterans who are high school graduates but who have delayed pursuing postsecondary education. • Assist veterans in securing support services from other locally available resources such as Veterans Administration, State Veterans agencies, veteran associations and other State and local agencies that serve veterans. • Provide special services, including mathematics and science preparation, to enable veterans to make the transition to postsecondary education.

16. Veterans Upward BoundCompetitive Preference Priorities • In order to more strategically align VUB with overarching reform strategies for postsecondary completion, the Department is announcing two competitive preference priorities for this competition. • Additional points (up to 5 points for competitive preference priority 1; up to 5 points for competitive preference priority 2;) may be awarded to an application, depending on how well the applicant addresses these priorities.

17. Veterans Upward BoundCompetitive Preference Priorities • Competitive Preference Priority 1--Enabling More Data-Based Decision-Making (up to 5 additional points). Projects that are designed to collect (or obtain), analyze, and use high-quality and timely data, including data on program participant outcomes, in accordance with privacy requirements (as defined in the notice), in (a) improving postsecondary student outcomes relating to enrollment, persistence, and completion and leading to career success, and (b) providing reliable and comprehensive information on the implementation of Department of Education programs, and participant outcomes in these programs by using data from State longitudinal data systems or by obtaining data from reliable third-party sources.

18. Veterans Upward BoundCompetitive Preference Priority • Competitive Preference Priority 2 – Improving Productivity (up to 5 additional points) Projects that are designed to significantly increase efficiency in the use of time, staff, money, or other educational outcomes (i.e., outcome per unit of resource). Such projects may include innovative and sustainable uses of technology, modification of school schedules and teacher compensation systems, use of open educational resources (as defined in the notice), or other strategies.

19. Selection Criteria SectionMaximum Points Need 24 Objectives 9 Plan of Operation 30 Applicant/Community Support 16 Quality of Personnel 8 Budget 5 Evaluation Plan 8 Total 100 Competitive Preference Priorities 10 Total Selection Criteria and Competitive Preference 110 Plan of Operation 30

20. Need for the Project Maximum Points: 24 Sub-criteria: 4

21. Criteria for DemonstratingNeed for the Veterans Upward Bound • The proposed target area lacks the services for eligible veterans that the applicant proposes to provide; • The large numbers of veterans who reside in the target area are low income and potential first generation college students; • A large number of veterans who reside in the target area who have not completed high school or, have completed high school but have not enrolled in a program of postsecondary education; • Other indicators of need for a Veterans Upward Bound project, including the presence of unaddressed academic or socio-economic problems of veterans in the area

22. Objectives Maximum Points: 9

23. Upward Bound Objectives • There are FOUR Standardized Objectives: • Standardized Objectives are found on the Veterans Upward Bound Program Profile form. • MUST include all FOUR Standardized Objectives in your application. • MUST provide the percentages that your project proposes to achieve for each Standardized Objective. • The wording of the FOUR Standardized Objectives MAY NOT be changed.

24. Objectives (cont.) • The Objective selection criteria is worth 9 points. • All 9 points will be awarded based on the extent to which objectives and proposed targets (percentages) are determined to be ambitious and attainable based on NEED, PLAN OF OPERATION, BUDGET and other resources provided.

25. Academic ImprovementStandardized Test _____% of participants who completed their VUB educational program during the project year will improve their academic performance as measured by a standardized test taken before and after receiving services from the project.

26. Education Program Retention and Completion _________% of participants served during the project year will complete their VUB educational program by the end of the project year or remain enrolled in the program.

27. Postsecondary Enrollment __________% of participants who completed their prescribed VUB educational program in the project year (e.g., 2011-12) will enroll in a program of postsecondary education by the end of the next project year (e.g., 2012-13).

28. Postsecondary Completion _______% of participants who completed the VUB educational program at any time and who enrolled in a program of postsecondary education in the project year (e.g., 2013-14) will complete a program of postsecondary education within six project years (e.g., by project year 2018-19).

29. Plan of Operation Maximum Points: 30 Sub-criteria: 10

30. Plan of Operation • The plan to inform the faculty and staff at the applicant institution or agency and the interested individuals and organizations throughout the target area of the goals and objectives of the project; • The plan for identifying, recruiting and selecting participants to be served by the project; • The plan for assessing individual participant needs and for monitoring the academic progress of participants while they are in Veterans Upward Bound;

31. Plan of Operation cont. • The plan for locating the project within the applicant’s organizational structure; • The curriculum, services and activities that are planned for participants; • The planned timelines for accomplishing critical elements of the project; • The plan to ensure effective and efficient administration of the project, including, but not limited to, financial management, participant records management, and personnel management;

32. Plan of Operation cont. • The applicant’s plan to use its resources and personnel to achieve project objectives and to coordinate the project with other services and organizations within the target area that benefit veterans; • A follow-up plan for tracking former participants after they complete the VUB program and enter a postsecondary education program.

33. Applicant and Community Support Maximum Points: 16 Sub-criteria: 2

34. Applicant and Community Support • The applicant is committed to supplementing the project with resources that enhance the project such as: • Space • Furniture • Equipment • Supplies • Time and effort of personnel other than those employed in the project

35. Applicant and Community Support cont. • Resources secured through written commitments from community partners. • Institution of higher education must include in its application commitments from community organizations; • Secondary school must include commitments from institutions of higher education and community organizations, as appropriate other secondary schools and the school districts; • Community organizations must include commitments from target schools and institutions of higher education.

36. Quality of Personnel Maximum Points: 8 Sub-criteria: 3

37. Quality of Personnel • The qualifications required of the project director. • The qualifications required of other personnel. • The quality of the applicant’s plan for employing personnel who have succeeded in overcoming barriers similar to those confronting the project’s target population.

38. Budget Maximum Points: 5

39. Budget • The budget for the project is adequate to support planned project services and activities; and • Costs are reasonable in relation to the objectives and scope of the project.

40. Evaluation Plan Maximum Points: 8 Sub-criteria: 2

41. Evaluation Plan • Develop an evaluation plan for the project that: • Includes methods of evaluation that are appropriate to the project and includes both qualitative and quantitative evaluation measures; and • Examines in specific and measurable ways the success of the project in making progress toward achieving its outcome objectives.

42. Allowable Costs • In-service staff training • Rental of space (if not available at host institution) • Educational pamphlets and material • Student activity fees • Admissions fees, transportation, and other costs • One banquet or ceremony

43. Allowable Costs, cont. • Accident insurance • Courses in English language instruction • Transportation cost for participants for regularly scheduled activities • Transportation, meals, and overnight accommodations for staff members accompanying participants on project activities • Purchase , lease, or rental of computer equipment and software, and service agreements

44. Allowable Costs, cont. • Fees for college admissions applications or entrance examinations if: • Waiver of fees is unavailable • Fees paid by grantee to a third party

45. Unallowable Costs • Research not directly related to the evaluation or improvement of the project. • Meals for staff except as provided in 645.40(d). • Room and board for administrative and instructional staff who do not have responsibility for dormitory supervision of participants. • Room and board for participants in VUB projects. • Construction, renovation or remodeling of any facilities. • Tuition, stipends, or any other form of student financial aid for project staff beyond that provided to employees of the grantees as part of its regular fringe benefit.

46. Stipends • The following rules govern the amounts of stipends a grantee is permitted to provide: • For Veterans Upward Bound projects, the stipend may not exceed $40 per month.

47. Scoring and Tips for Comment Writing • Reviewers’ comments and numerical scores • Allowable variance • Consistency in scoring among applications

48. Questions and Answers