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Carbon Saving Public Sector 2011-12

Carbon Saving Public Sector 2011-12. 21 July 2011 Newcastle. Welcome and introductions Andy Johnston, Chief Executive, Local Energy. Learning from mini-audits: CRC best practice for the public sector Karen Lawrence, Head of CRC and Consultancy, Local Energy. What are mini-audits?.

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Carbon Saving Public Sector 2011-12

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  1. Carbon Saving Public Sector 2011-12 21 July 2011 Newcastle

  2. Welcome and introductions Andy Johnston, Chief Executive, Local Energy

  3. Learning from mini-audits: CRC best practice for the public sector Karen Lawrence, Head of CRC and Consultancy, Local Energy

  4. What are mini-audits? • Examine the documents and data relating to the Council’s CRC participation • Highlight areas of non-compliance • Identify where additional data or evidence is required • Make recommendations for future improvement • Share learning with other authorities • Note: Not a replacement for internal audit

  5. Key areas • Identification of CRC emission sources • Energy data collection and management • Footprint and annual reports • Evidence pack management • Audit and review • Policies and procedures

  6. Identifying your CRC emissions • Looks simple – but energy management unit (EMU) doesn’t know everything! • Make contacts in: • Estates/maintenance • Commercial property • Fleet • Schools • Sustainability/climate change (for renewables) • Establish a CRC team and include every department that may contribute CRC emissions (even if they are subsequently excluded)

  7. Energy data collection • Actual data • HHM/AMR data • Supplier data (billing, actual meter reads, annual statements) • Your own (or third party) meter reads • Estimated data • Supplier billing, annual statements • EA approved estimation techniques • Gas/electricity fairly simple – other fuels often more complex

  8. Energy data management Use whatever suits you, but ensure you have a simple method for capturing everything in one place • Energy management software (EMS), monitoring and targeting (M&T) software or other electronic data management system • Manual data capture onto spreadsheet (EA source list tool has been useful for many)

  9. Footprint and annual reports • Key requirement: Core and residual data, actual and estimated, and exclusions/exemptions But don’t forget: • Electricity generation (claiming ROC/FIT or eligible for EGC) • Early action metric scores (AMR and CTS) • Turnover/revenue expenditure • Carbon management questions • Open text field

  10. Evidence pack management • Devise a clear structure that works for you • Make someone responsible • Ensure documents are protected (cannot be amended, replaced, deleted) • Use ‘snapshot’ or ‘time stamp’ features where available (or screenshots) • Avoid duplication – use links if possible • Delete/archive any incorrect or irrelevant documents

  11. Audit and review • Carry out internal audit annually • Act on recommendations! • Check and update information regularly (key personnel, contact details etc) • CRC regulations will change for Phase 2: your structure/procedures may need to reflect that

  12. Policies and procedures • Write CRC into high-level policies and action plans (energy policy, carbon management plan, corporate risk register) • Write a ‘CRC manual’ - and use it! • List key personnel and their role in CRC • Write procedures (EMU should have them for most things already) and make sure everyone knows about them

  13. Some common pitfalls…

  14. Issues Difficulty identifying residual and out-of-contract fuel use Lack of cooperation from other departments Difficulty identifying who can provide the info. Limited understanding of CRC and implications of non-compliance Solutions Establish a CRC team Identify senior contact in each department and make them responsible Supply deadline dates and nature of info required – check progress at every CRC team meeting Ensure all changes are notified and records kept Internal communication

  15. Issues Lack of energy data if out-of-contract No-one responsible for energy/carbon Limited understanding of CRC and implications of non-compliance Limited access to meters Solutions Bring into contract wherever possible Identify a ‘responsible person’ for each site Implement a meter reading programme (school staff or third party) Online data entry for meter readings really helps! Schools

  16. Issues Forecasting is new to everyone Finance department possibly not engaged Changes during the year will affect number of allowances required Level of estimation will affect reported carbon Solutions Engage with finance ASAP (CRC team) Use 2010-11 annual report as a starting point Consider changes to estate/building stock Streetlighting – have you changed back from dynamic to passive? Will you estimate less? Prepare best/worse case calculations Budgeting for CRC allowances

  17. CRC footprint and annual report surgery The Local Energy team

  18. Break

  19. CRC evidence packs and next steps Peter Chasmer, Consultant, Local Energy

  20. The Evidence Pack • Centralises information • Overview document with references • Roles and responsibilities clearly defined • All management levels: policies, procedures and practices • Structured audit trail • Estimations and justifications • Carbon Trust and AMR % • Issues, changes and exceptions

  21. Registration & Qualification 2008 Evidence Packs Key Personnel Information Last year’s Guidance Participation in Scheme Organisational Structure HHMs Estimations Issues Risks Footprint Report 2010-2011 Key Personnel Information Participation in Scheme Organisational Structure MPANs Core Energy Supply Data MPRNs Residual Energy Supply Date Estimations AMRs CTS or equivalent Issues Risks Annual Report 2010 - 2011 Key Personnel Information Participation in Scheme Organisational Structure MPANs Core Energy Supply Data MPRNs Included Residual Supply Data Estimations CTS or equivalent Issues Risks Annual Report 2011 - 2012

  22. Source List Tool • Easy to use? • Any errors/mistakes? • Time consuming or time saving? • Important for analytical purposes? • Alternatives? • Carbon Counter • SystemsLink/TEAM add on

  23. Outstanding Work • Good/Standard practice • “4 questions” evidence • Roles and responsibilities • Primary/Secondary Contact Updates • Renewables/Electric cars • Half-hourly data for AMR • Profiles classes (especially 01 and 02) • Streetlighting – in or out and WHY

  24. Next steps • Analyse your data • Bring sites back into contract • (Re)write your Carbon Management Plan • Reduce your emissions • Increase your carbon saving projects • FITs and RHI • Energy efficiency projects • Internal or 3rd party audit • Prepare for external audit within this phase

  25. Thank you Any comments/questions?

  26. CRC simplification: Consultation proposals Karen Lawrence, Head of CRC and Consultancy, Local Energy

  27. Where are we now? • DECC’s simplification discussion papers published in January 2011 • Stakeholder views, proposals and suggestions sought • “Simplifying the CRC Energy Efficiency Scheme: Next steps” published June 2011 • Formal public consultation on draft legislative proposals expected in early 2012

  28. Decisions already made • The CRC will be retained in a simplified form from phase 2 onwards (i.e. no changes before April 2013) • Existing emissions coverage will be retained at a broadly similar level • Retrospective sales of allowances to continue throughout introductory phase

  29. Key proposals affecting public sector • Qualification • Simplified rules based on electricity through settled HHMs only (i.e. excluding AMR) • Reduced threshold designed to retain current coverage only (not to expand the Scheme)

  30. Key proposals affecting public sector • Scheme coverage • Reduced number of fuels included in the Scheme (electricity, gas, kerosene and diesel (where the latter two are used for heating purposes)) • Supply definition expanded to include passive unmetered supplies (i.e. street lighting) • Smaller sources excluded (i.e. electricity meter profile classes 01 and 02 excluded) • Treatment of Academies to be reviewed – options paper to be published ‘shortly’

  31. Key proposals affecting public sector • Reporting • 90% rule removed, requiring reporting of 100% of all four fuels (electricity, gas, kerosene and diesel) • No footprint report or residual measurement list required • Greenhouse gas reporting emissions factors to be used (in place of fixed emissions factors per phase)

  32. Key proposals affecting public sector • Allowances and trading • No emissions cap • No auction of allowances • Two sales of fixed price allowances each year • Lower price at beginning of year (forecast sale) • Higher price at end of year (retrospective sale)

  33. Key proposals affecting public sector • Record keeping • Review of evidence pack burdens after one report/audit cycle (2011-12) • Data retention requirements reduced to 6 years in line with other regulatory schemes (currently up to 12 years following compliance year)

  34. You may comment on the content of the paper before the formal consultation package is draftedContact DECC crc@decc.gsi.gov.ukby 2nd September 2011

  35. Karen Lawrence Head of CRC and Consultancy Services karen.lawrence@lgiu.org.uk

  36. Lunch

  37. New partnerships and services Andy Johnston, Chief Executive, Local Energy

  38. What is Carbonscape? • Carbonscape is a service available to all organisations that are required to comply with the CRC • By handling all of the data, administration and reporting aspects of the CRC it allows you to concentrate on key business issues such as reducing your carbon emissions, lowering your energy bills and focusing on the raft of new policy initiatives • By reducing your costs, it frees up budgets to invest in energy saving • By ensuring compliance, it protects the reputation of your organisation

  39. Carbonscape is flexible Fully outsourced CRC service or Bespoke package to help with any aspect of CRC compliance or management

  40. Solar PV FITs: Rent-a-roof or DIY? Peter Chasmer, Consultant, Local Energy Craig Copeland, Lead Carbon Consultant, Carbon Descent

  41. The Basics • Solar PV – Photovoltaic electricity generation • Different from Solar Thermal • Must be MCS accredited for FIT eligibility • FIT - Feed-in tariff • Government-backed measure • Fixed income for every kWh of electricity you generate • Additional fixed income for exporting to the grid

  42. Feed In tariffs

  43. What schemes would you be interested in?

  44. Insolation Factors • Roughly 1,000 across UK • More in south west • Less in north • If it’s 25pkWh, it’ll produce 25MWh per annum

  45. Money • Initial Outlay • £5,000-£6000 per house (large scale)? • Energy production • 2pkWh per house. Flats? Schools? • Yearly Return • £1000 (savings + FITs) per house? • Maintenance/yearly cost • Solar panels • Inverters: £1500, 5-10 year life expectancy.

  46. Do you have capital available to take advantage of FITs for solar PVs?

  47. Pros and Cons

  48. Upfront or annual payments • Per meter squared: £15 - £35 • A “large roof”: £25,000 • Part-FIT: How much per kWh? • Per house roof: £35 - £500 • Just free electricity came top: surprising?

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