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IAALD General Assembly Report to members Peter Ballantyne and Toni Greider

IAALD General Assembly Report to members Peter Ballantyne and Toni Greider. Montpellier, France 27 April 2010. Agenda. Adopt Agenda Minutes of 2008 GA Reporting back Executive Committee Nominations Incoming President Other Business. How we operate. Executive Committee 2005-2010

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IAALD General Assembly Report to members Peter Ballantyne and Toni Greider

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  1. IAALD General AssemblyReport to membersPeter Ballantyne and Toni Greider Montpellier, France 27 April 2010

  2. Agenda • Adopt Agenda • Minutes of 2008 GA • Reporting back • Executive Committee Nominations • Incoming President • Other Business

  3. How we operate • Executive Committee 2005-2010 • New structure 2010 onwards • Members (institutions, individuals, students) • General Assembly • E-voting • World and regional congresses • Chapters and groups (china, central/east europe, africa, UK, USA) • ‘Sisters’ (jaald, usain, fita’s, …) • Website: www iaald.org • Listserver @ University Arizona • Blog: http://iaald.blogspot.com • Journal: http://journals.sfu.ca/iaald

  4. Peter Ballantyne (The Netherlands) Vielka Chang-Yau (Panama) Debbie Currie (USA) Michal Demes (Hungary) Elizabeth Dodsworth (UK) Elizabeth Goldberg (Italy) Toni Greider (USA) Barbara Hutchinson (USA) Nick Maliha (Syria) Shuchun Pan (China) Takashi Nagatsuka (Japan) Stephen Rudgard (Italy) Plus ex-officio reps chapters and ‘sisters’ Executive Committee, 2005-2010

  5. Vision • leading global community of practice for information specialists* in agriculture and related disciplines *people and institutions who are professionally involved in creating, capturing, accessing, or disseminating information and knowledge concerning agriculture and rural development

  6. What we do • IAALD connects agricultural information specialists worldwide • IAALD convenes agricultural information specialists worldwide • IAALD communicates and advocates the value of knowledge and information to its members and others • IAALD collaborates with members and other partner organisations

  7. 2005 Priorities • Strengthen the membership base  • Engage the members • Facilitate professional development for members • Expand and deepen partnerships and alliances • Hold events and workshops • Inform and communicate with members and the wider agricultural information community • Establish a sound organizational financial base • Reorganise the IAALD business practices       

  8. Headline Results • Refreshed governance model • Membership stable? • Finances stable? • Cutting costs (e-journal) • CTA and FAO support • Africa chapter • UK and Ireland Group • North America Group • 2008 congress / 2010 congress / 2 Africa conferences • Iaald 2.0 communications • Journal • Iaald ‘.com’ organisational/financial base

  9. Major Milestones • May 2005: World Congress, USA • June 2005: IAALD blog • October 2005: iaald.org identity • December 2005: New strategy • April 2006: New marketing materials and display • May 2006: Africa Congress, Kenya • October 2006: IAALD registered as legal entity • January 2007: Back office re-organised • January 2008: Journal re-launched • August 2008: World Congress, Japan • 2009: UK and Ireland Chapter formation • July 2009: Africa Congress, Ghana • October 2009: first e-vote • February 2010: New governance approved • April 2010: World Congress, France • 2011: INFITA Congress, Namibia • 2012: Africa Congress, South Africa • Participation in USAIN, IFLA, WITFOR, AIBDA, AFITA meetings • Participation in CIARD initiative • 6 board meetings

  10. Journal Quarterly Bulletin’s 52-year run ended in 2007 Agricultural Information Worldwide (AIW) launched in January 2008 Editorial Board for AIW formed AIW goes e-only in April 2010: http://journals.sfu.ca/iaald/ Coming soon: New Editorial coordination Open access archive back to 1992

  11. Chapters and Sisters Africa Chapter Conferences in 2006 and 2009 (and 2012) UK and Ireland group North America group (USAIN link) CEE? China? Participation in RIBDA 2009 Participation in USAIN 2008 (Ohio) and 2006 (Cornell) Japan congress with JAALD, AFITA, INFITA Contributed to e-agriculture and CIARD initiatives

  12. Africa chapter Plan of Activities Activity 1 – Finalize the Chapter’s Strategic Plan Activity 2 – Training Plan Activity 3 – Advocacy Strategy for Opening Access to AR4D Information and Knowledge Activity 4 – Amend the Chapter By-Laws Activity 5 – Membership Recruitment Plan Activity 6 – Establish the Chapter’s Legal Office Activity 7 – Preparations for the 3rd Conference of the Chapter The next Chapter’s Conference will be held in South Africa, 2012, possibly in Johannesburg.

  13. Finance and Membership

  14. Milestones • Updated the “Back” Office • Established IAALD mailing address • Legally established IAALD • Now able to pay by credit card or paypal • Automated the accounting system • Created e-membership packet for new members • Introduced e-voting • E-billing • New Governance model

  15. Membership

  16. Income and Expenditure

  17. 2010 Budget

  18. Discussion

  19. Executive Committee slate: 2010-11 Past President: Peter Ballantyne (UK) Member (1 year): Elizabeth Dodsworth (UK) Member (2 years): Odile Bedu (France) Member (3 years): Jaron Porciello (USA) President: Barbara Hutchinson (USA) Vice President: Edith Hesse (Austria) Secretary/Treasurer: Toni Greider (USA) FAO – Stephen Rudgard Africa – Justin Chisenga IICA – Federico Sancho China - ? UK – Roger Mills

  20. Incoming President • Plans • Active Engagement

  21. Fully Establish New IAALD Governance Structure (transition year) (1) Define roles: Executive Committee members AIW Managing Editor (Editorial Board and Technical Editor) Communications Manager (social networking and website) Chapter Presidents Invited Organizational Representatives/Liaisons (2) Identify & explore appropriate partnerships and collaborations

  22. (3) Revise the Constitution to integrate new organizational structure Rewrite as needed (i.e. elections, officers, etc.) (4) Plan for next election (establish date for changing officers) Conduct e-election in late 2010/early 2011 (5) Determine & formalize AIW production procedures Issues per year, etc. (6) Strengthen chapters and recruit new members

  23. Determine how to maintain & leverage social networking services, i.e increasing revenue & membership Conduct needs assessment (online survey) Identify professional development opportunities, options for member services & congress preferences Determine possible virtual programming, i.e. webinars for members (fee-based for non-members) Assess IAALD website as a tool for delivering member services

  24. Continue to review back-office processes including developing operational procedures for forming & managing Chapters Schedule of Meetings Establish regular virtual conferencing for IAALD extended Executive Committee Review criteria for hosting World Congresses Determine appropriate schedule Select sites for the next World Congresses Africa (two regional opportunities 2011 & 2012) USA (formal proposal to host in 2013) India/SA (formal proposal to host at some point) Look for opportunities for regional conferences and collaborative conference programming

  25. We need your ideas and energy to build our community of practice: “information sharing and knowledge management in agriculture & applied life sciences” Respond to survey (needs assessment) Offer expertise Identify and mentor new members Facilitate discussions Participate in Regional Chapters Help plan World Congresses Thank you…I look forward to working with all of you in the coming year!

  26. Never doubt that a small group of thoughtful, committed people can change the world… Indeed it is the only thing that ever has. -- Margaret Mead

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