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Gauteng Provincial Progress Report - Birth Registration and Civic Services

Presented by Portfolio Committee - Provincial Manager: Mr. M.D. Moloi on July 25, 2013. Analysis and overview of strategic objectives, progress towards targets, challenges faced, and improvements needed in birth registration, ID issuance, civic services, and financial management.

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Gauteng Provincial Progress Report - Birth Registration and Civic Services

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  1. PRESENTED BY Portfolio Committee Presentation PROVINCIAL MANAGER: MR M D MOLOI 25 July 2013

  2. Table of Contents

  3. Table of Contents Continue

  4. PROVINCIAL OVERVIEW & FOOTPRINT

  5. GAUTENG PROVINCE

  6. Gauteng Foot Print

  7. Gauteng Foot Print

  8. Gauteng Foot Print

  9. Gauteng Foot Print

  10. Birth Register at Health Facilities

  11. Birth Register at Health Facilities

  12. Birth Register at Health Facilities

  13. Birth Register at Health Facilities

  14. Birth Register at Health Facilities

  15. TARGETS AS PER PROVINCIAL BUSINESS PLAN

  16. OVERVIEW ANALYSIS Executive Summary • Progress towards achieving strategic objectives 2013/2014 • - Gauteng Provincial achieved 5 out of 25 targets for the First Quarter • . High impact out reach achieved • Strategy and plan implemented nationally and in 9 provinces to reduce late registration of birth • Register ID applications on T&T at front offices within 1 day in • 100% of section 22 permits issued within 1 day and 75% of first instance status determination finalised within 6 months. • Average time customers spend in queues • - 18 targets were partially achieved • - 2 targets were not achieved

  17. Progress towards achieving strategic objectives: • Region 2 have signed an MOU with Johan Heyns Hospital and all including Tshwane District Health Facility there was no connectivity due to moratorium on movement of assets due to the AGs action • Preparation for launching Gauteng Provincial Stakeholder forum during the first Quarter is well on its way . Only waiting for confirmation dates from Minister and the Premier of Gauteng • 49 Areas in Gauteng has already been visited to eradicated LRB • Project to eradicate TRP backlog completed at Germiston Regional Office. • Preparation are at an advanced stage for the 3 identified offices (Johannesburg, Soweto and Byron Place) for the smart ID card roll out . • All 9 mobile trucks had new satellites installed even though they are still not fully functioning.

  18. Strategic Overview continued: • Key factors impacting on progress : • Inadequate capacity within the Inspectorate unit • Finalization of LRB cases that need Inspectorate intervention • Delays in shifting of funds requires the offices to do individual requests. • Accruals were not paid due to incorrect capturing of budget on BAS • There is still a high number of un-finalised cases of amendments and rectifications. • Delays in filling of vacancies Post due to prioritisation of vacancies and delays in the response from SAPS (security clearance).

  19. Civic services: Birth Registration & Hospital connectivity:

  20. Civic services: Issuing of IDs to 16 year olds:

  21. Mobile Offices: Out of the 10 Mobile Truck in Gauteng 9 have been fitted with the new Satellite dish 6 Out of the 10 Mobile Truck Generators need to be service 2 Out of the 10 Mobile Trucks are not on line 1 Mobile Truck does not have a printer

  22. Civic services :machine readable passports issued within 24 working days (manual process) for applications collected and processed within the RSA

  23. Civic services :Areas visited as part of LRB campaign

  24. Civic services: High Impact outreach Programmes

  25. Civic services: High Impact outreach Programmes

  26. West rand and Sedibeng

  27. West rand and Sedibeng

  28. West rand and Sedibeng

  29. Civic services :85% of temporary residence permits (critical skills) issued within 8 weeks for applications processed within the RSA and abroad

  30. Civic services : 50% of permanent residence permits issued within 8 months for applications collected within the RSA

  31. Only One Region has QMS and based on the report we are achieving the time spent in queues in an office At the RRO office the time are estimated

  32. Based on the stats above we have finalized 106 % of first instance status determination • 655 case has been approved and 2013 has been re-evaluated during the 1st Quarter

  33. Immigration Inspectorate : Operational areas

  34. Immigration: Challenges and proposals going forward:

  35. FINANCE AND SUPPORT SERVICES

  36. PROVINCIAL CAPACITY – FILLED AND VACANT FUNDED POSTS

  37. Out of an establishment of 1530 – 62% are female - 38% are male - 0.01 are Disabled

  38. Filling of Vacancies:

  39. Training & Capacity building Overview

  40. SUMMARY OF BUDGET 2013/2014

  41. REVENUE COLLECTION PER MUNICIPALITY

  42. Support services : Payment of Invoices • 152 order was raised during the first quarter • 212 Invoice was received during the first quarter • 153 Invoice was paid with in 30 days which amount to 75% of invoice paid with in 30 • Days • 49 Invoice accrual for the previous financial year was paid after 30days • Challenges • Provincial Budget was captured wrong in Head office which led to requesting for shifting of funds from one allocation to another that was sent to head office but to date the shifting still remains a challenge • Comments • Gauteng is currently spend 25.66% of its allocated budget

  43. PERFORMANCE MANAGEMENT DEVELOPMENT SYSTEM

  44. DEMOGRAPHIC REPRESENTATION OF STAFF

  45. Asset management & SCM Functions:

  46. FLEET MANAGEMENT

  47. COUNTER CORRUPTION AND SERCURITY SERVICES

  48. PROJECTS

  49. We visited 58 areas during the 1st Quarter to rectify duplicated cases . • 604 Multiple persons sharing IDs coming forward and of that 141 case was resolved .

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