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Michigan’s E-Grants Project http://www.michigan.gov/egrants

Michigan’s E-Grants Project http://www.michigan.gov/egrants. Presented by: C. Douglass Couto Agency Services Information Officer Department of Information Technology State of Michigan. Two Components of E-Grants System. PORTAL. GRANT Automation. Grantee Apply for grants on-Line

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Michigan’s E-Grants Project http://www.michigan.gov/egrants

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  1. Michigan’s E-Grants Projecthttp://www.michigan.gov/egrants Presented by: C. Douglass Couto Agency Services Information Officer Department of Information Technology State of Michigan

  2. Two Components of E-Grants System PORTAL GRANT Automation Grantee Apply for grants on-Line Send electronic progress and Financial reports View agreements Search & Find general information about all grants Register my organization to receive email notification Grantor Create grant application Review grants Create Report Format Review Grants Create agreements Enterprise reporting for all grants

  3. E-grants processes

  4. E-Grants Portal Overview • E-Grants one stop-shop for all grants within the State of Michigan • Provide comprehensive information on all grant opportunities • Provide grantors with enterprise reporting for all grants • Creating and managing ad-hoc and pre-defined reports • Allows the ability to download data on a need bases • Allows potential grantees to receive email notifications for competitive grants • Notification requests can be based on user defined criteria • Specific State agencies • Specific grant categories or classifications • Supports Register, Un-subscribe & Change email & notification criteria

  5. E-Grants - Automation of Grants • E-Grants enables state agencies to automate and streamline grant procedures • Allows agencies to create new grant and business rules for grant application • Provide grantors and grantees with an efficient workflow • Allows grantor to review, approve, and deny application • Allows grantor to monitor/track grantee performance/progress reports • Allows grantee to assign users with different levels of security

  6. Enterprise E-Grants – Grant AutomationApplication Configuration Features • Design, Setup and Validate Grant applications • Setup of master parameters, email message types, user login / password rules, security questions, miscellaneous text • Set up of various master and look up codes used by the E-Grants system • Configuration of email message text • Set up of Workflow templates and rules • Preview & Publish Grant Application kit • Copy Designer components • Configure grant agreement template

  7. Enterprise E-Grants – Approve, Award & Post Award Features • Rank Order List with FIFO Allocation • Multiple Levels of Approval • Online Acceptance, View Contract • Update Contract and Other Tracking Info • Online Progress Reporting • Payment Processing • Online Review & Approval of Progress Reports • Closeout Process

  8. E-Grants Benefits • Allow state agencies to use the information for strategic decision making, statewide and agency specific reporting • Decrease costs (to agencies) for future E-Grants development and maintenance • Costs associated with manual processing, data validation, and error correction

  9. E-Grants Benefits cont. • E-Grants will eliminate duplication of grantee information across state agencies • Single source grantee organizational profile • Allows for regular maintenance of grantee organizational profile • Allows grantee to apply, upload attachments, and submit a grant within a secure environment • Protect the confidentially, availability and integrity of the data

  10. Key Deliverables & Timeline

  11. E-Grants Contact Information For additional information please contact: Viji Jayaraman Project Manager, Department of Information Technology Jayaramanv@michigan.gov Phone: (517) 241-5792

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