UNMJobs & Screening Questions 10/20/09 & 10/22/09

1. UNMJobs & Screening Questions10/20/09 & 10/22/09

2. Agenda • Current status • System capabilities • Best practices

3. Current Status • 3500 questions currently in the UNMJobs Question Library • Only 2.1% of the 3500 questions required corrections • Currently seeing average of 100-200 applicants per pool (usually for entry-level positions) which makes it critical to effectively use screening questions

4. System Capabilities • Navigating the system • Searching questions • Creating questions • Point values

5. Navigating the system

6. Navigating the system cont’d 1. Search Existing Questions first by using Keyword:

7. Searching Questions Search Keyword: Access (Microsoft Access)

8. Searching Questions cont’d Capture reference number for future use

9. Creating Questions

10. Creating Questions cont’d

11. Creating Questions cont’d • Closed-ended questions defined: A closed-ended question is a form of question which can normally be answered using a simple "yes" or "no,” a specific simple piece of information, or a selection from multiple choices.

12. Creating Questions cont’d • Closed-ended question examples: • Are you familiar with …… • Do you…… • Have you ever worked in….. • Knowledge of….. • How would you rate your skill level with…..

13. Creating Questions cont’d Closed-ended questions options in UNMJobs:

14. Creating Questions cont’d Closed-ended sample responses:

15. Creating Questions cont’d

16. Creating Questions cont’d • Open-ended question: A question that has no prelisted answers, which requires the respondent to answer in his or her own words.

17. Creating Questions cont’d • Open-ended question examples: • Briefly describe your knowledge….. • Describe your working knowledge of ….. • Tell me about your experience working in…..

18. Creating Questions cont’d Open-ended question options in UNMJobs:

19. Point Values

20. Point Values

21. Point Values Change point structure; system recalculates points/percentage

22. Best Practices • Ask the right preference question to get the right candidate; screening questions and interview questions aren’t the same • Use standard responses to design consistent questions • Record question reference numbers for future use • Refer to the UNMJobs Quick Reference Sheet handout • Use Mozilla FireFox to facilitate spell checking

23. Question 1: The Department Originator Guide never changes • True • False

24. Question 2: I know how to get to the “Writing Screening Questions” Quick Reference Guide • Yes • No

25. Question 3: Which internet browser has built-in spell-check? • Internet Explorer • Mozilla FireFox

26. Question 4: Can I base my screening questions on either preferred qualifications or KSAs? • Yes • No, you can base screening questions only on preferred qualifications • No, you can base screening questions only on KSA’s

27. Question 5: What’s the most efficient way to reuse questions from the UNMJobs Question Library? • Copy the questions on a separate page and re-enter them each time you need them • Record the reference number for each question; search the question library by this number • Search the question library using a keyword (e.g., “Access”) • All of the above

28. For Further Information • Link to UNMJobs Department Resource Page • Link to Department Originator Guide

29. Questions • Contact • Support Center: 277-HRPR (4777) • Call your HR Consulting Team • Attend a UNMJobs lab for hands-on help building your questions

30. Next Steps • Bring misspellings or grammatical errors to our attention by writing to UNMJobs@unm.edu • Share your best practices and questions

31. Next Forum • UNMTemps and UNMJobs • November 3rd & 4th • We hope to see you there!