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EAIR SIG Exploiting Data Repositories Using data repositories and information sources to support KPI’s and Strategic Pla

EAIR SIG Exploiting Data Repositories Using data repositories and information sources to support KPI’s and Strategic Planning: A Case Study. Presented by: Aoife Flanagan, Institutional Research Officer, NUI Galway. Agenda. Context: Higher Education in Ireland Background: NUI Galway

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EAIR SIG Exploiting Data Repositories Using data repositories and information sources to support KPI’s and Strategic Pla

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  1. EAIR SIGExploiting Data RepositoriesUsing data repositories and information sources to support KPI’s and Strategic Planning: A Case Study Presented by: Aoife Flanagan, Institutional Research Officer, NUI Galway

  2. Agenda • Context: Higher Education in Ireland • Background: NUI Galway • Using data repositories and information sources to support: • the Sectoral Strategic Planning and Decision Support Project • Strategic Planning at NUI Galway • References • Questions

  3. Context: Higher Education in Ireland • Population: > 4 million • > 55% of school leaving cohort enter higher education • Binary system with 7 Universities and 14 Institutes of Technology

  4. Background: NUI Galway • Established in 1845 • > 15,000 students • Undergraduate • Postgraduate • 5 Colleges • Arts, Social Sciences and Celtic Studies • Business, Public Policy and Law • Science • Engineering and Informatics • Medicine, Nursing and Health Sciences

  5. Sectoral Strategic Planning and Decision Support Project • “Improved Performance Management Systems” and “improved management information systems” required under SIF (National Strategic Innovation Fund) • Irish Universities Association (IUA) Project, Mazars consultants) • Objective to agree: • “a common set of data definitions and key performance indicators KPI’s) to provide University management with comprehensive and integrated information for decision support, strategy development and external benchmarking”

  6. Sectoral Strategic Planning and Decision Support Project • Project • Phase 1 – Developing a headline set of Performance Indicators • Developing a cross sector view of data • KPI Categories • Teaching, learning and Student Experience • Research • Innovation/Commercialisation • HR/Staff • Financial Management • Facilitates (Estates, ICT and Library)

  7. Sectoral Strategic Planning and Decision Support Project • Information Search • 10 countries • 22 Individual Universities • 7 National Frameworks • E.g. HEFCE in UK, DEST in Australia • Information sources and data repositories • United Nations Educational, Scientific and Cultural Organisation (UNESCO) • The Organisation for Economic Co-Operation and Development (OECD) • Commonwealth Higher Education Management System (CHEMS) • European Commission • National Tertiary Education Union 2004 (NTEU) • Ontario Confederation of University Faculty Associations • Higher Education Funding Council for England (HEFCE)

  8. Sectoral Strategic Planning and Decision Support Project • Repository of all KPI’s developed • Categories identified • Teaching, Learning and Student Experience 42% • Research 16% • Financial Management 13% • HR 11% • Innovation, Commercialisation, Estates <10% • Other <10% • Patterns of use identified • University Management 48% • Strategic Goals 23% • Sectoral 23%

  9. Strategic Planning at NUI Galway • Currently embarking on the development of the Strategic Plan 2009-20013 • Process in supplying data and information sources • Institutional Research identified all data and information sources that will be available to Academic Units by end of September 2008 • Internal and External data sources • Quantitative and Qualitative • Resources required to support the provision of the data – Data Group • Central On-line repository of data and information • Data Gaps identified • Resources required to fill those gaps

  10. Strategic Planning at NUI Galway Internal Quantitative data sources

  11. Strategic Planning at NUI Galway – Internal Quantitative data • Student Profiles • Student Enrolment • Student Progression and Retention • Employability • Access/Diversity • Staff data • Research data • Financial data • Space data • Irish Language/Culture • Internationalisation • Quantitative Surveys

  12. Strategic Planning at NUI Galway – External Quantitative data • Central Applications Office (CAO) • Points distribution • Profile of applicants, preferences, offers and acceptances by field of study • Demographic Study • Market Shares • Popularity of subject areas • Central Statistics Office • Census data • Higher Education Authority (HEA) • Trend data on new entrants, undergraduates and postgraduates by field of study across institutions • Graduate data by award type across institutions

  13. Strategic Planning at NUI Galway – External Quantitative data • First Destination Returns • Initial employment, further study and training patterns of graduates • Salaries, regional and sectoral distribution of employment • Migration patterns • National Development Plan • Department of Education and Science • Analysis of subject provision and take up at second level • Examinations Commission • Trend data on the no. of students by exam type subject and gender and grade distribution

  14. Strategic Planning at NUI Galway – External Quantitative data - International • OECD • Learning and Society • Economy • Outcomes of Learning • Quality Teaching • Tertiary Education • Social Cohesion and Education • Futures for Education • Employment and Skills • Rankings • Academic Peer Review • Recruiter Review • Citation per faculty ratio • International faculty/students • Student faculty ratio

  15. Strategic Planning at NUI Galway – External Quantitative data - International • EUROSTAT • Key EU policy indicators • General and Regional Stats • Economy and Finance • Population and social conditions (includes education related data) • Industry, Trade and Services • Agriculture and Fisheries • External Trade • Transport • Environment and Energy • Science and Technology (including research and innovation data)

  16. References – IUQB Good Practice Guidelines • National Guidelines of Good Practice in Strategic Planning for Academic Units in Irish Universities • National Guidelines of Good Practice for Institutional Research in Irish Higher Education • www.iuqb.ie/info/good_practice_guides.aspx

  17. References – AIR Professional File • Strategies and Tools Used to Collect and Report Strategic Plan Data • Air Professional File 98, Winter, 2006 • Jenny Blankert, Cheryl Lucas, Jacquelyn Frost, Perdue University • www.airweb.org

  18. Contact Details Questions?? Aoife Flanagan, Institutional Research Officer, National University of Ireland, Galway Aoife.flanagan@nuigalway.ie Tel: +353 91 495708

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