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DEPARTMENT OF RESEARCH ENHANCEMENT AND REGULATORY SERVICES

OFFICE OF RESEARCH Department of Research Enhancement and Regulatory Services Linda M. Gardiner, Ph.D. Director Seed Grant Procurement Workshop November 13, 2012. DEPARTMENT OF RESEARCH ENHANCEMENT AND REGULATORY SERVICES. Website www.tsu.eduesearch.

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DEPARTMENT OF RESEARCH ENHANCEMENT AND REGULATORY SERVICES

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  1. OFFICE OF RESEARCHDepartment of Research Enhancement and Regulatory ServicesLinda M. Gardiner, Ph.D. DirectorSeed Grant ProcurementWorkshopNovember 13, 2012

  2. DEPARTMENT OF RESEARCH ENHANCEMENT AND REGULATORY SERVICES Website www.tsu.edu\research

  3. Seed GrantsThings To Remember • In house state funded program administered by the Department of Research Enhancement and Regulatory Services. • Ms. Kimbler Lofton – Office Administrator (Ext. 4245) Hannah Hall #230 • Progress Report Due Date: June 28, 2012 • Funds must be encumbered by July 31, 2013 • Final Report Due Date: August 30, 2013

  4. Categories of Procurement • Purchasing Equipment, Supplies, Commercial Services • Hiring Graduate, Undergraduate and/ or Clerical Assistant • Hiring a Consultant • Traveling on Behalf of the University

  5. Items Needed To Purchase Equipment, Supplies and Commercial Services • Requisition (Vendor’s information ie. Vendor ID#) • Quote from the vender • W-9 form for venders not in TSU system • Vendor Direct Deposit Authorization Form • 3 Bids or Sole Source Document ($5,000< purchases) ~In house form ~Letter/ statement from vender

  6. Items Needed To Hire a Graduate/ Undergraduate/Clerical Assistant • Application for Employment Packet from HR (If not already on file) • Copy of Driver’s License • Copy of Social Security Card • PA Form Note: ~ PA form must be submitted 1 month in advance of expected pay date. ~ Employees should not be allowed to start work until they have been formally engaged and they have completed orientation with HR ~ Students must enter their time on time web entry each month by the specified deadline.(students should not work hours beyond allotted pay – PI will be held accountable)

  7. Items Needed To Hire Consultant • Requisition (SS# is require if the consultant doesn’t have tax or vendor ID number) • Compliance Coversheet for New Contracts/ Agreements • Professional/ Consulting Service Agreement Form (Completed and signed by Provost prior to start date) (Signature process must begin 6 weeks in advance of service start date) • Request for Payment Guidelines Form • W-9 form to be completed by consultant • Invoice from consultant • Vendor Direct Deposit Authorization Form

  8. Items Needed To Travel • Authority To Travel Form (Must be approved before leaving) • Requisition (Receipt of Payment for Registration before departure) • Travel Voucher (Reimbursement Document) • Supporting Documents ~CWT Almeda Travel / Carlson Wagonlit Travel Itinerary or Air Travel Invoice/ Receipt (713)592-8000 ~Hotel Quote/ Paid Receipt ~ Registration Fee Documentation ~Ground Travel Receipts ~Parking Receipts • Travel Waiver Note: Specific allowances for food and hotel Refer to the Federal: Domestic Per Diem Rates

  9. Procurement Process • Complete Paperwork sign and obtain necessary signatures • Forward to the Department of Research Enhancement and Regulatory Services • Online Entry Into The System By Ms. Lofton • Online Approvals By: ~Director of Research Enhancement and Regulatory Services, Provost ~Provost and President – Foreign Travel

  10. Procurement Process Con’t • Purchasing Department Generates a Purchase Order (PO) Number and Document • PO document is forwarded to the vender • Vendor forwards invoice to the Accounts payable department • Goods are received • Accounts Payable forwards check to vender

  11. Procurement ServicesDepartment HH #333 Gregory Williams, Executive Director of Procurement Services, ext 1962, • Purchasing Alan Phillips, Manager, ext. 7280 Thomas Britt, Staff, Buyer, ext. 4350 • Accounts Payable Melanie Dumas-Jackson, Supervisor ext. 7162 Sylvia Washington, AP Specialist, ext. 4364 Seleta Bruton, AP Specialist, ext. 4352 Lesley Anderson, AP Specialist ext. 7868

  12. Procurement ServicesDepartment continued • Procurement Services Travel Office Jewel Rahimizadeh, Travel Coordinator ext: 7050

  13. BANNER TRAINING Rena Robinson, Systems Administrator ext. 7646, HH #137

  14. HUMAN RESOURCES Carolina Velasco, HR Assistant, ext 7520

  15. Research Compliance For Research That Involves the Use of Radiation, Animals and/ or Human Subjects Contact: Tequerio Banks, Project Coordinator Ext. 4301

  16. Research Week 2013 • April 2 - 5, 2013 • All Seed Grant recipients will be required to be present at General Session and Luncheon of the 2013 Research Week Program • All recipients will be asked to present at the 2014 Research Week Program.

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