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ELECTRONICS PURCHASES

ELECTRONICS PURCHASES. Stores’ collaboration with CERN Experiments and Divisions. Stores 2002 - Results. 2002 turnover = 22 136 kCHF versus 20 395 kCHF in 2001 (+ 8%) ;

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ELECTRONICS PURCHASES

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  1. ELECTRONICS PURCHASES Stores’ collaboration with CERN Experiments and Divisions EAB May 2003

  2. Stores 2002 - Results • 2002 turnover = 22 136 kCHF versus 20 395 kCHF in 2001 (+ 8%); • Nearly half of the Stores turnover is done via EDI and direct deliveries (represents nearly half of the global turnover, 10 500 kCHF); • December 2002 Stock value = 7 650 kCHF versus 8 538 kCHF in December 2001 (- 11%); • Around 135 000 pickings in the stock and 2 000 direct deliveries; • Major activities in 2002: Cables, raw materials, informatics and Electronics. EAB May 2003

  3. Stores 2002 - Results • Major families of products have been reviewed and cleaned up; • All Divisions and Experiments are working more and more with CERN Stores (refer to Table I); • Major activities concerning stocked items remain Cables, raw materials, informatics and Electronics (refer to Table II). EAB May 2003

  4. Catalogue improvements Since 2001 the catalogue has been improved: • English version finalized; • New search engine for Users implemented; • Photos included; • Last technical review in order to import outside catalogues’ data; • New toolkit to manage and update the catalogue; • New information available, such as items in stock or not; • Prices to be found more easily. EAB May 2003

  5. Collaboration with Users • For cablespurchases for the LHC and LHC experiments, with ST Division; • For electronics purchases for the LHC and LHC experiments; • For informatics purchases with IT Division; • For raw materials purchases for the LHC and LHC experiments with all technical Divisions, • For vacuum and cryogenics equipments purchases with LHC Division. EAB May 2003

  6. Collaboration with Support Groups • Purchasing Group; • Electronics Pool; • Microelectronics group; • Central workshop; • Metallurgy section; • TIS Division; • Legal service etc… EAB May 2003

  7. What can the Stores do? Give a commercial, legal, administrative, logistical support and follow up. Advantages: • Centralize the purchases; • Optimize prices and commercial conditions; • Take care of the commercial, legal, administrative follow up; • Provide a stock if required; • Coordinate the requests from different Users, follow up of eventual allocations; • Be able to invoice automatically; • Provide technical information via the Stores’ catalogue. EVEN IF THE STORES CAN’T ACT AS A BANK EAB May 2003

  8. Electronics – STM contract • Objective: Negotiate the supply of ST regulators for the LHC and LHC experiments . Contract value: 4 MCHF. Collaboration with EP-MIC Group. • Stores’ support is given for: • Negotiating the contract; • Preparing the FC document; • Collecting requests from Users; • Managing the stock; • Follow up of the execution of the contract; • Follow up of deliveries; • Feed back given to Users. EAB May 2003

  9. Electronics - ADI contract • Objective: Negotiate for the LHC experiments the supply of AD converters. Contract value 2.5 MUSD. • Stores’ support is given for: • Negotiating the contract; • Collecting requests from Users; • Managing the stock; • Re-export regulators to outside Institutes; • Follow up of the execution of the contract; • Follow up of deliveries; • Feed back given to Users; • Verification that all export procedures are followed. EAB May 2003

  10. Electronics – other examples… • ELMBs; • Photodiodes and Fabry-Perrot diodes (MS-3194 and MS-3196); • Cables for Experiments (MS-3197); • 19’ inches racks (IT-3000); • Various price enquiries for long lists of electronics components. EAB May 2003

  11. BUT…. • It seems rather surprising to have only these few examples when we know that the purchase of series for electronics are now required for the completion of the LHC and Experiments; • These electronics components/systems could/should be used in many cases by several Divisions and/or Experiments; • A fraction of these electronics components will be manufactured ad hoc for CERN and CERN Experiments purpose, it should be difficult to find them on the market or with a very long delivery time and a cycle life rather short; • In this perspective the Stores could have a real added value. EAB May 2003

  12. Improvements? How the Stores could be involved more easily in new projects? • Via an electronics working group? • With closer contacts with EP technical support groups? • In participating on a regular basis to some electronics committees? • In establishing via EAB or LECC a list of items to be standardized? EAB May 2003

  13. Collaboration with other EP Support Groups • Technical support and follow up with suppliers and Users for products which are not yet technically stable done by EP Support Groups; • Stores are, at this stage, not taking care of rentals, even if they provide the tool (BAAN). EAB May 2003

  14. More information on the webhttp://service-logistics.web.cern.ch/service-logistics/ EAB May 2003

  15. More information on the webhttp://service-logistics.web.cern.ch/service-logistics/ EAB May 2003

  16. Stores pricing policy • Prices mentioned in the catalogue are for small quantities. • The objective of the Stores pricing policy is to cover the industrial services costs related to Stores operations. • For specific projects depending on: • The project amount; • The level of stock required; • The coordination requested; • The exchange rates risk; • The transport costs; • The technical follow up required; The extra cost shall vary between 2 and 5% to cover the 2 MCHF annual Stores’ operations costs. EAB May 2003

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