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VPA Quarterly “ Howgozit ”

VPA Quarterly “ Howgozit ”. First Quarter 2011 July 1, 2010 – 30 September 2010 Metric Assessments of Key Operating Areas “If you’re not keeping score, you’re just practicing”…..Vince Lombardi. 1st Quarter Update—2010-11. Metrics to assess “how we’re doing”

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VPA Quarterly “ Howgozit ”

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  1. VPA Quarterly “Howgozit” First Quarter 2011 July 1, 2010 – 30 September 2010 Metric Assessments of Key Operating Areas “If you’re not keeping score, you’re just practicing”…..Vince Lombardi

  2. 1st Quarter Update—2010-11 Metrics to assess “how we’re doing” Outcomes, measures of merit, completed tasks Identify areas that need training, better guidance or process changes ‘Continuous Process Improvement’, mission accomplishment and institutional effectiveness Provide the data assessment for Program Review at year’s end Evaluate division level performance, where possible “Nothing personal….. just business”! Key Areas: Classified Staffing (Requests for 2011 completed) Finance/Budget—Update and metric review Facilities and Support Services

  3. Classified Staffing Levels (less Child Development Center) 1 July 2010—30 Sep 2010

  4. Classified Hiring 1 July 2010—30 Sep 2010

  5. Classified New Hires Orientation Good

  6. Classified Evaluations 1 July 2010—30 Sep 2010

  7. Administrative Services Workshops April 10 WorkshopTopics • Fiscal Close Out • Budget update, 2010-11 Outlook • Facility Use • Modernization/Construction Update • Q & A Next Workshop December 9, 2010 • Budget update • Financial Services • Facilities Master Plan • Fantasy Football Picks • Other topics?? • Q & A

  8. California State Budget CrisisImpact on Los Rios CCD—2010-11 General Purpose Reduction $ 8,690,000 Categorical Reduction $12,257,000 Total Reduction $-20,947,000 • FINALLY, State budget approved, but.......! • Categorical and Grant Programs Pending for 2010-11 • College Planning based on these planning factors, plus...

  9. Additional Increased CostsLRCCD 2010-11 Salary & Benefit Increases $9,720,000 Operational Increases 350,000 Total $10,070,000 2010-11 Shortfall $31,017,000 Three Year Outlook 10-11: $31.0M 11-12: $37.2M 12-13: $44.0M LRCCD Reserve Cumulative Impact = $21.0M

  10. Sacramento City College Approach • Utilize Strategic Planning System • Financial Resource Allocation Plan for guidance and process • President’s Budget Memorandum, 11 Jan 2010 • Budget Committee Recommendations approved • 2010-11 plan being executed • 2011-13 outlook included, pending update • Categorical Programs: Expect allocations similar to 2009-10 for 2010-11 • Small ARRA Funds ($5M); District reserves planned $1.4M • Objective: ~40% operational or students served • Selected programs: $587.4K (DSPS, EOPS, MATRIC)

  11. Sacramento City College Approach • College Strategies • Multi-year planning and funding • Work toward carryovers • Reduce discretionary spending, e.g. travel, temp employees • Prioritize using College Goals and strategic direction • Evaluate at Mid-Year • If supplemental dollars allocate or hold? • Allocate to budget committee, base allocations and/or above the line programs

  12. Source of Funds 2010-11 + 2September 2010 Update

  13. Next Steps2011-12 Planning Cycle + 2 Years • LRCCD Adopted Budget (15 Sep 2010) • State budget complete October 2010…..but…..$10B? • 2010-11 PDF Schedule (Nov 2010) • Program Plan Review & Updates (Oct-Nov 2010) • Objectives and Resource Needs • Other Above the Line • Unit Planning under way • Resource needs to budget committee (Spring 2011) • Mid-Year Review (Jan 2011) • President’s Budget Memorandum (Jan 2011) • 2011-12 plus estimates for 2012-14

  14. College Discretionary Fund (CDF) Burn Rate 1st Quarter: 1 July 2010 – 30 Sep 2010

  15. Expenditure Comparison 1st Qtr 1 July 2010—30 Sep 2010

  16. Expenditure Comparison 3rd Qtr 1 July 2009—31 March 2010

  17. White Paper Usage 1st Quarter: 1 July 2010—30 Sep 2010

  18. Instructionally-Related Fund (IR) Burn Rate 1st Quarter: 1 July 2010 – 30 Sep 2010

  19. Lottery Burn Rate 1st Quarter: 1 July 2010—30 Sep 2010

  20. Special Activities Fund Burn Rate As of 9/30/10

  21. Categorical Program Burn Rate 1st Quarter: 1 July 2010 – 30 Sep 2010

  22. Categorical Program Burn Rate 1st Quarter: 1 July 2010 – 30 Sep 2010

  23. VTEA AVP Categorical Program Burn Rate 1st Quarter: 1 July 2010—30 Sep 2010

  24. Basic Skills AVPI Categorical Program Burn Rate 1st Quarter: 1 July 2010—30 Sep 2010

  25. Absence Reports Year to Date 30 Sep 2010

  26. Intents Year to Date 30 Sep 2010

  27. Travel Authorizations Year to Date 30 Sep 2010

  28. Budget Entries Year to Date 30 Sep 2010

  29. Requisitions Year to Date 30 Sep 2010

  30. College Totals Year to Date 30 Sep 2010

  31. Textbook Requisitions Year to Date 30 Sep 2010

  32. SCC Waste Diversion Report Year-to-Date 9/30/10

  33. SCC Copier Usage Apr 09 - Sep 09 vs Apr 10 - Sep 10

  34. SCC Building Summary Year-to-Date 9/30/10

  35. Summary & Closing Thoughts Continuous Process improvement is the goal Metric data provides the feedback loop that lets us target the improvement effort Your feedback is important and welcomed Budget challenges remain, but…. SCC trends are positive, encouraging Management effort evident in controlling costs and working with the financial constraints—BRAVO!! Building the 2010-11 Budget Plan Plus 2 Utilize the Financial Resource Plan Dependent on State Budget and District inputs Keep up the Great Work!

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