Susan Wyatt Sedwick, PhD, CRA

Campus Briefing – September 9, 2009 The American Recovery & Reinvestment Act of 2009 (ARRA) Susan Wyatt Sedwick, PhD, CRA Associate Vice President for Research and Director, Office of Sponsored Projects

Overview of Reporting Requirements • Recipient reporting requirements outlined in Section 1512 of the Recovery Act • The requirement to report Recovery Act award activity on FederalReporting.gov is in addition to any other technical and financial reports that may be required of the PI by the grant or contract. • OSP will be the central reporting authority for the University for all Recovery Act reports.

Reporting Deadlines • Required data elements must be reported on all awards issued by or before September 30, 2009. • If the report is not entered prior to the deadline, it cannot be entered until the next reporting period • Deadlines: • October 10 • January 10 • April 10 • July 10 • Correction window

Challenges for OSP • The System will not be completed and ready for use until October 1. • Forms are still being updated and each version of the form renders the past version inoperable • Input cannot be automated so each project will require data entry • Audit scrutiny is intense • Subrecipient reporting • Fear of the unknown • OMB Guidance: “Do your best” • Additional burdens imposed by the State of Texas

ARRA Funded Awards at The University of Texas at Austin – as of September 21, 2009 • College Awards Funded Amount • ARCHITECTURE 1 $50,000 • COMMUNICATION 1 $216,155 • EDUCATION 1 $76,000 • ENGINEERING 15 $5,006,107 • EXEC VP & PROVOST 1 $50,000 • GEOSCIENCES 4 $1,784,852 • LIBERAL ARTS 5 $556,816 • NATURAL SCIENCES 42 $26,007,652.16 • NURSING 1 $211,519 • PHARMACY 3 $98,416 • VP-RESEARCH 3 $9,472,463 • SUMMARY 77 $43,529,980.16 NOTE: This data is approximate and may not reflect officially reported figures.

PI Reporting Responsibilities • PI is currently responsible only for: Submitting in the format provided the following by October 1, January 1, April 1 and July 1: • Status of Work Completed • Not Started • Less than 50% Completed • More than 50% Completed • Completed • Quarterly Activities/Project Description: Cumulative description of the activities accomplished since the inception of the award, inclusive of subaward activities. • Primary Place of Performance (Main Campus, Pickle Research Campus, Marine Science Institute, MacDonald Observatory, Brackenridge Field Laboratory or other location) including street address • Upon request, assistance will be sought for other data elements (most likely the Award Description) • Failure to submit reports in a timely manner will result in suspension of the account.

Jobs Created/Retained • Using OMB Guidance, OSP will calculate the FTEs appointed to the award • Clearing Accounts will require collaborations with the department • Treatment of tenured faculty • Example: Graduate Research Assistant appointed .50 FTE for 30 days on a project funded during the funded period (45 days) will be reported as .33 FTE [.5 X 30/45] • Example: Post Doc appointed 1.0 FTE appointed for 30 days on a project funded during the funded period (45 days) will be reported as .67 FTE [1.0 X 30/45]

Buy American Act • Section 1605 of ARRA for construction, alteration, maintenance or repair of a public building or public work • Iron, steel and manufactured goods used in the project must be produced in the US • Waivers or exemptions may be requested through OSP

Ongoing Communication • Research Administrator Network (RAN) • ARRA PI email List • Research Alert • VPR ARRA Website http://www.utexas.edu/research/resources/recovery/index.php

Questions ARRA_Reporting@austin.utexas.edu

Susan Wyatt Sedwick, PhD, CRA