SPF SIG Funded Coalitions SPF and Evaluation Training

1. SPF SIG Funded Coalitions SPF and Evaluation Training October 4-5-6, 2010 Chamberlain, SD Sponsored by the DHS-Division of Alcohol & Drug Abuse

2. SPF - SIG Agenda – Day 1 Welcome and Introductions SPF Overview/Progress to Date Prevention Resource Centers Step 1: Needs Assessment ~ Lunch ~ Needs Assessment Guidance Using Epi Profiles in your Needs Assessment Wrap Up

3. Agenda – Day 2 and 3 Day 3 Evaluation Part 2 Strategic Planning Cont. Logic Model/Workplan Contract Attachments Small Groups by Region Day 2 Capacity Building Cultural Competence Strategic Planning Evaluation

4. SPF SIG Overview • $2.135 million/yr for 5 years • Granted by SAMHSA/CSAP • Cohort #4 • Lower Brule Tribe also funded • Purpose: • Prevent the onset and reduce the progression of substance abuse, including childhood and underage drinking; • Reduce substance abuse-related problems; and • Build prevention capacity and infrastructure at the State, tribal, territorial and community-level

6. Prevention Resource Centers Western PRC – Rapid City Action for the Betterment of the Community Coalition Alcohol Use Prevention for Urban American Indian Youth Adolescent Substance Abuse Prevention Coalition Authentic Youth Engagement Coalition EMPOWER Southern Hills Lemmon SAFE Communities Michael Glynn Memorial Coalition Promoting Alcohol Resistance to Youth Southern Hills Education Consortium Whatever It Takes Coalition YouthWise

7. Prevention Resource Centers Northeast PRC – Watertown Aberdeen Roundtable Coalition Beadle County Risk and Resource Coalition Flandreau Area Coalition NSU Campus-Community Coalition Project Building Bridges Spink County Community Coalition for Underage Drinking Watertown Healthy Youth Coalition

8. Prevention Resource Centers Southeast PRC – Sioux Falls Coalition for a Drug Free South Dakota Coalition for a Drug Free Yankton Mitchell Underage Drinking Coalition Parents Matter (Central SD Chapter) Pettigrew Heights Bright Future Coalition Rural Sioux Empire Coalition for Youth USD Strategic Prevention Program Wozani Patintanpi (Promoting Healthy Lifestyles)

9. Free Resource for the Coalitions Attend monthly coalition meetings Provide regional training On SPF steps or sub-areas Provide technical assistance PRC Role

10. Strategic Prevention Framework • Provides a consistent process for doing prevention • Helps practitioners make meaningful connections among people, neighborhoods, data and interventions

11. The Framework (SPF) • Assessment – Conduct a community level needs assessment • Capacity – Build local capacity. • Planning - Develop a comprehensive strategic plan. • Implementation - Implement evidence-based programs, practices, and policies • Evaluation - Monitor and evaluate program effectiveness

12. The Framework cont. Cultural Competence and Sustainability Inherent throughout the SPF process.

13. Key Principles of the SPF Based on a public health approach Focused on outcomes-based prevention Widens the scope to population-based prevention Follows a strategic approach using data to drive decision making

14. Step 1: Assessment

15. Exercise

16. Assessment

17. Why do we need assessment? Takes the guess work out of where to focus prevention efforts Provides a comprehensive picture of the communities served

18. What are we assessing? Assessing readiness Assessing capacity, resources, and gaps Assessing problems: substance use and related problems

20. Needs Assessment Toolkit Complete this FIRST then write Writing your Needs Assessment Pg. 3-6 Assessment

21. Using Epi Profiles in Your Needs AssessmentRoland Loudenburg

23. Closure – Day 1 • Breakfast on your own • Day 2: 8:30am – 5:00pm • Bring materials • Nametags • Bring questions Thank you and have a nice evening!

24. Day 2 Good Morning

25. Agenda – Day 2 Review/Questions from Day 1 Capacity Building Cultural Competence ~ Lunch ~ Strategic Planning Evaluation Questions Wrap Up Day 2

26. Step 2: Capacity

27. What is Capacity? Various types and levels of resources within the community and within an organization, such as a coalition The community’s level of readiness to engage in and support prevention efforts. Capacity = Resources + Readiness

28. Exercise Based on the previous definition of capacity, list as many examples of state, county/regional and community level capacities in the next 5 minutes.

29. Examples of Capacities County level Number of community organizations collaborating on addressing ATOD-related problems Prevention knowledge at the community level Resources that are allocated and available to address ATOD problems State level Knowledge of cultural protocols in sub-populations Workforce knowledge, skills and competencies Infrastructure, such as coalitions Sub-population’s capacity in prevention (e.g., Boys and Girls clubs) Data systems • Community level • Staffing • Funding • Prevention knowledge and skills • Leadership within the coalition to engage in solving ATOD and other related problems • Cultural competency

30. Capacity: Why is it essential? Resources People Skill BECOME…… Augmented and Shared Resources Partnerships Sustainable Action

31. Assessing Capacity:at the State, County and Community Levels Determine what resources you have (e.g. human, technical, and fiscal) at each level to collect and analyze data State and community groups must work closely together to address any gaps in capacity

32. Examples of Capacity Building State Level Enhance workforce development Improve data-based systems and infrastructure Increase state-level coordination Enhance knowledge of and work with sub-populations Community Level Ensure the prevention planning group and/or coalition reflects the cultural and ethnic make-up of the community Enhance how the coalition or prevention planning group works (i.e. structure, decision making, and planning) Build the community’s resources that support programs, practices and strategies to address alcohol and other drugs

33. Capacity Building Activities To improve the ability of the community to deliver substance abuse prevention services by: Improvingawareness about substance abuse problems Building new relationships and strengthening existing relationships Improving organizational resources Developing and preparing prevention workforce Ensuring sustainability of the project

34. Questions for Communities Who are the key stakeholders in your community? Are these individuals actively involved in planning and implementing successful prevention efforts? Is cultural competence intentionally assessed as part of the current capacity assessments?

35. Data Informs Capacity Is there a match between resources and needs? Are the resources located where the needs are? Are priorities matched to the current and existing needs and resources? Where should we develop capacity to address other needs?

36. What is Community Readiness? The community’s awareness of, interestin, and ability and willingness to support substance abuse prevention initiatives Source: Achieving Outcomes, August 2002 SAMHSA

37. Approaches to Assessing Community Readiness Assessment models may focus on: Psychological aspects (e.g. concerns, norms) System aspects (e.g. resources, leadership) Combination of both Assessment approaches include: Key information interviews Mail surveys of residents’ attitudes and norms Research ratings

38. Strategies for getting, and keeping,people involved Give them meaningful things to do Keep people informed Cultivate program champions

39. Helpful Hints What is the current picture? What needs to be done? Review and prioritize efforts Create options for maintaining these efforts Create a shared vision and mission

40. This Capacity Building Toolkit was developed to assist your coalition with completing Step 2 of the SPF process. Some of the worksheets in this Toolkit are required and must be completed and provided to the Division of Alcohol and Drug Abuse by a certain date. Other worksheets in this Toolkit are optional and provided to you as samples or resources. Capacity Building Toolkit

41. 28 Worksheets 14 Worksheets are required 1-5 (Coalition roster, mapping(2), diversity and recruitment plan) 19-25 (Coalition sustainability, leadership development, leadership recruitment plan, vision statement(2) and mission(2) 27-28 (Coalition self-assessment tool and key features of success Capacity Building Toolkit (cont.)

42. 14 Worksheets Optional 6-9 (Laws, guiding principles, membership agreement and MOUs) 10-14 (Roles and responsibilities) 15-18 (Steering, epidemiology, sustainability and media) sample work plans for these coalition committees 26 (Tri-Ethnic Center for Prevention Research) Capacity Building Toolkit (cont.)

43. Cultural Competence Michael Standing Soldier

44. Step 3: Planning

45. Why Do I Need a Strategic Plan? The Strategic Plan lays the groundwork for: Implementation activities, including: Capacity Expansion Training Development of monitoring and evaluation systems The identification of strategies The selection of evidence-based programs, policies, and practices to be implemented The evaluation plan

46. Prevention Planning Create an objective profile of our community Act with intent & thoughtfulness Use resources and people wisely Implement more effective strategies Funding requirement

47. Strategic Planning Develop a community strategic plan that includes: Needs Assessment that addresses gaps and resources Community feedback Considerations of cultural competence and sustainability Community Logic model Community Workplan

48. Strategic Planning

49. Overview and guidance on pages 1-9 Pages 7-8 cultural competence and sustainability Refer to pages 10-14 for the required sections when you write your plan Planning Guidance

50. Evaluation Doug Piper