NCAA Certification – 3 rd Cycle

1. Materials linked from the February 10, 2010 Academic Advising Council minutes. NCAA Certification – 3rd Cycle Governance & Commitment to Rules Compliance

2. Governance & Commitment to Rules Compliance Operating Principle 1.2; Self-Study Item #5 Describe how the institution ensures that rules compliance is a central element in personnel matters for individuals outside the athletics department who are involved in rules-compliance activities.

3. Governance & Commitment to Rules Compliance Self-Study Item #5 (continued) Specifically, the institution must provide written evidence that all individuals outside the athletics department who are involved or associated with athletics (including, but not limited to, individuals who have responsibility for admission, certification of academic standing, evaluation of academic performance and administration of financial aid for SAs) have statements regarding the importance of rules compliance in all of the following documents: a. Contracts or Letters of Appointments b. Performance Evaluations c. Job Descriptions

4. OSU – Included Personnel Individuals to have updated Position Descriptions & will be asked/required to sign by July 1st the Addendum to Notice of Appointment (Total - 65 Employees): • Academic Services for Student-Athletes • Academic Success Center • Admissions Office • Enrollment Management • Financial Aid Office • Head Advisors • Pre-College Programs • Registrar’s Office

5. Dept. of Athletics letter - Language Your duties as POSITION TITLE are outlined in the position description on file in the Department of Athletics. Your continued employment at Oregon State University is contingent upon complying with all applicable rules and regulations of the NCAA and PAC-10 Conference. You acknowledge it is your responsibility to advise your supervisor or the department’s Associate Athletics Director for Compliance if you have reasonable cause to believe violations of the rules and regulations have or will occur. Additionally, you will be required to complete both a request for Approval for Outside Employment and a Report of Outside Athletically-Related Income.

6. Notice of Appointment language … NCAA regulations state that all employees working outside the Athletics Department who are involved or associated with student-athletes (SAs) must be aware of the University’s unambiguous commitment to comply with all NCAA regulations … vs. “This position requires a clear and unambiguous commitment to compliance of all NCAA regulations for Division I (FBS) universities.”

7. Dept. of Athletics - Expectations HEAD ADVISORS • In general terms, treat SAs no different than regular OSU students • If you have a question pertaining to an NCAA regulation – contact the Compliance Office (737-7495) • If there is a potential NCAA violation that you are aware of – contact the Compliance Office • To not intentionally violate any NCAA regulation • Know basics associated with of NCAA Bylaw 14 (Eligibility) • Full-Time Enrollment • Progress towards Degree • 40%/60%/80% rule • Know NCAA definition and application of what constitutes an “Extra Benefit” … any special arrangement by an institutional employee (and/or booster) to provide the SA (or relative/friend) with a benefit no expressly authorized by NCAA legislation. Receipt of a benefit by a SA (or relative/friend) is not a violation of NCAA rules if it is demonstrated that the same benefit is generally available to all of the institution’s students (or to a non-athletics segment of students) or to the general public.

8. Suggestions / Questions • Change language in the letter? If so, will need to act quickly. • Any changes may need to be general in nature so that language is applicable to all 65 positions. • Questions?