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Unit two: Strategies for Professional Practice II: Time Management

Unit two: Strategies for Professional Practice II: Time Management. A. Analysis Using the Pareto Principle. TIME MANAGEMENT. Defined as a “set of related common-sense skills that helps you use your time in the most effective and productive way possible” (Mind Tools, 2006a)

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Unit two: Strategies for Professional Practice II: Time Management

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  1. Unit two: Strategies for Professional Practice II: Time Management A. Analysis Using the Pareto Principle

  2. TIME MANAGEMENT Defined as a “set of related common-sense skills that helps you use your time in the most effective and productive way possible” (Mind Tools, 2006a) Requires self examination Requires analysis of how time is currently being used Requires assessment of distractions

  3. TIME ANALYSIS Perform an activity log for several days to determine how both personal and professional time is being used Record every activity from the beginning of the day until the end

  4. SAMPLE WORK ACTIVITY LOG

  5. ANALYSIS OF ACTIVITY LOG PARETO PRINCIPLE states that 20% of focused effort produces 80% of results, or conversely that 80% of unfocused effort produces 20% of results How to use the Principle: remember to focus our efforts on the most important outcomes and develop plans to achieve these outcomes maximizing the results we get

  6. EXAMPLE OF USE OF THIS PRINCIPLE For example when a nurse begins a shift, it is good to pause immediately after the hand-off shift report and prioritize the outcomes and activities for the shift. If the nurse focuses on “functions” rather than patient priorities it is possible to overlook “priority patient outcomes”

  7. APPLICATION OF PARETO PRINCIPLE TO NURSE’S ACTIVITY LOG Nurse reviews the log asking self how the Pareto principle would apply Has 20% of the effort resulted in 80% of the outcome achievement

  8. IF ACTIVITIES HAVE NOT ACHIEVED DESIRED OUTCOME If the activities have not achieved the desired outcomes, the nurse needs to change activities and focus on priorities Identify most energetic time of day: activities that take focus and creativity done during high energy times Dull, repetitive tasks should be done during low energy times Time needs to be scheduled for rest, exercise, and nutrition

  9. THREE WAYS TO CREATE MORE TIME Delegate work to others or hire someone else to do the work for you Eliminate the task in favor of other tasks Get up earlier in the day

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