FUNDRAISING: What to do and Where to go…

1. FUNDRAISING:What to do and Where to go… Brought to you by: The Student Activities Office

2. Agenda • Process • Where to Go • Budget • SAO Supplemental • Application • Follow-up and After event information • Questions?

3. What’s the process? • Come up with an amazing idea • Plan your budget – estimate costs • Fundraise – • START EARLY AND START HERE!! • Make an appointment to speak to the student activities office

4. Student Government and Council Funding UA Finboard GSC Funding Board Fresh Fund UA Senate Club Sports Council For Club sports groups Departmental Funding Outside Donations ASA Funding Large Events Funding Assisting Recurring Cultural Diversity Events Administrative Funding Weekends @ MIT Student Activities Supplemental Funding Where is the money?

5. Things We Keep in Mind • Campus involvement • Collaboration with other student groups • Large, campus-wide events • Previous expenditure history • Detailed Budget • Expenses – include relevant quotes, consider ways to reuse previously-purchased items • Revenue – consider admission/membership fee, other funding sources • General Philosophy • Residential/religious/departmental groups should work with relevant faculty/staff for general expenses • Well-Conceived Expense • Openness – How will the event be welcoming to non-members, people who might not regularly attend? Can other students/groups use the item later? • Purpose – How well does the expense advance the goals of your organization? • Description – should be SHORT and concise

6. What is a Budget?

7. Creating a Budget • Include all itemized costs and revenues • Please research costs, do not simply guess • A detailed fundraising plan of how you expect to raise the remaining costs

8. Estimate anticipated event costs, using event worksheet • (show worksheet)

9. Example BUDGET

10. SAO Fundraising Plan Group Information Organization Name: ___________________________________________ ASA Recognized? Yes _____ No _____ Contact Person: ______________________________________________ E-mail: ____________________________ Phone: __________________ Event Information Event Title: __________________________________________________ Event Date: ­_________________ Event Location: __________________ To what funding sources have you applied? Source: Amount Allocated: ____________________________________________________________

11. A letter describing the event that includes the following: Description of the event, including its purpose and relevance to your organization Description of how your event or program will contribute to at least one of the following areas: Leadership development, community development, and/or diversity enrichment A detailed breakdown of your student group’s involvement in planning this event, which may include a breakdown of job responsibilities, publicity plan, volunteer roles, and any other information you deem pertinent to the success of your event Items to Attach to Funding Plan:

12. What do I do when the event is over? • Complete an event summary and list of actual costs to the SAO Office • Write thank you notes to those that contributed time and donations • Write a list of pros and cons about the event and keep on file for future years.

13. QUESTIONS?