EHS Management Industrial Hygiene and Safety

1. EHS Management Industrial Hygiene and Safety SAP Best Practices for Environment, Health, and Safety Management

2. Purpose, Benefits, and Key Process Steps • Purpose • This scenario describes business processes related to Industrial Hygiene and Safety, such as work area creation and integration to Storage Locations, exposure profiles, exposure risk assessments, implementation and monitoring of controls and generating hazardous substance register. • Benefits • Enables creation of Work area hierarchy hygiene and safety tracking for employees including exposure profiles, risk assessment (comparison with Occupational Exposure Limits), implement controls and monitoring of controls. • Enables reporting of hazards in Work Areas using the Hazardous Substance Register. • Full integration with Occupational Health and SAP Human Resources systems • Key Process Steps The following processes are provided to support the EHS Management Industrial Hygiene and Safety scenario: • Importing Vendor MSDS • Work Area Hierarchy Creation • Creation of Agents • Creation of Exposure Profiles for Work Areas • Data Transfer from Materials Inventory • Creation of Risk Assessments • Implement and Monitor Controls • Creation of Hazardous Substance Register

3. Required SAP Applications and Company Roles • Required SAP Applications • Enhancement package 5 for SAP ERP 6.0 • Company Roles • EHSM Clerk

4. Detailed Process Description • As various chemicals are purchased and brought into a facility, the industrial hygienist has the challenge of keeping tabs on what is at the facility, where it is, and what hazard agents exist because of the chemicals. From this information they can build exposure risk assessments. • Once a chemical is purchased, the EHS department should be notified, especially if it is a new chemical. The MSDS must be obtained and the material containers must be labeled. From there, the chemical can be placed into storage locations until it is used. • The first step the industrial hygienist will do is map out work areas and the tasks being done, and also list individuals and teams into exposure groups. • An industrial hygienist will then work to list all of the hazard agents created by these onsite chemicals. If an agent does not already exist in the EHSM Specification database, the record will be created along with relevant health/safety data such as occupational exposure limits. The new agent record will have its MSDS uploaded and linked to it. All of this information is used as a basis for the risk assessments. • Exact data for the risk assessment is collected. For this scenario, the focus will be on a comparison between a measured sample value and the OEL reference value for that agent. From this comparison, an exposure risk rating is calculated and stored in the system. • Depending on the rating, controls can be implemented. If the risk is within acceptable limits, the facility may just schedule periodic reassessments in the future.

5. Process Flow Diagram EHS Management Industrial Hygiene and Safety Event New material? Purchase of hazardous material EHS Department notified of new material Obtain Vendor MSDS Yes EHSM Clerk No Enter Measurement Values for Agents in the Exposure Profile Determine Exposure Risk Ratings Define Work Area and Significant Tasks Risk acceptable? No Enter Risk Assessment Data Inventory Storage Locations Integration Implement Controls Yes All agents in Spec database? Maintain Exposure Profiles Track Hazardous Substance Inventory Monitor Progress on Controls Yes No Reassessment Create Missing Hazard Agents and Data Upload Vendor MSDS

6. Diagram Connection Legend <Function> Hardcopy / Document External to SAP Financial Actuals Business Activity / Event Budget Planning Unit Process Manual Process Process Reference Existing Version / Data Sub-Process Reference Process Decision System Pass/Fail Decision