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Effective Meetings. February 10, 2015 University Libraries. Effective Meetings. According to the National Statistics Council, an average of 37% of employee time is spent in meetings. During an average meeting, agenda items are covered in only 53% of the scheduled time…
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Effective Meetings February 10, 2015 University Libraries
Effective Meetings • According to the National Statistics Council, an average of 37% of employee time is spent in meetings. • During an average meeting, agenda items are covered in only 53% of the scheduled time… From:http://www.industry.iastate.edu/tipsheet/Volume4/vol4_issue6.html
Types of meetings Informational, Brainstorming, Problem Solving, Decision Making…
Types of meetings Examples of meetings in the Libraries Informational? Problem solving? Brainstorming? Decision Making? Others?
Steps to effective meetings Establish meeting guidelines. Determine the meeting purpose Ask the question: Do we need to have a meeting? Who needs to participate?
Steps to effective meetings Select the meeting place Consider any needed equipment Develop an agenda Share the agenda
Ways to improve your meetings Have an agenda and use it Have agreed upon ground rules for behavior – and use them Use wall notes for “group memory” Accommodate different learning styles and communication styles
Ways to improve your meetings Start on time Know how decisions will be made “Go slow to go fast” Stay on target Document agreements Evaluate
Roles and Responsibilities Group members Chair Secretary (sometimes called Recorder) Group memory
Minutes • Attendance • Date • Record decisions • Action Items • Prompt distribution
Summary:Basics of Effective Meetings Meetings should have a purpose Meeting should begin on time Few meetings should last longer than one hour Chairs -- develop and share agenda prior to the meeting Prepare for meeting ahead of time