Grants Online Performance Progress Report (PPR) & Federal Financial Report (FFR) Process Maps

1. Grants Online Grants Online Performance Progress Report (PPR) & Federal Financial Report (FFR) Process Maps

2. Process Map Key Grants Online User Grants Online Document Process Step Continue Notification Timer Invoked

3. Summary Slide Slide 4 Process Steps Overview – Routing of Progress Report (PPR) Slide 5 Process Steps Overview – Routing of Federal Financial Report (FFR) Slide 6 Process Steps Overview – Close Out Award

4. Process Steps Overview – Routing of Progress Report (PPR) Progress Reports created By Program Officer Principal Investigator/Co-PI Program officer Recipient Authorized Representative Assigned Program Officer 2 3 4 1 5 6 7 Start Done Award Search Screen, pull up Grant File Summary Page From the Associated Documents, select the Progress Report id link next to the Progress Report you would like to complete. Attach the PPR on the PPR details page Forward To Authorized Official First Come First Served! Review Progress Report Forward to Agency or Return for Revisions Review Progress Report Done Assigned Program Officer Optional Reviewer 8 11 10 9 End Approve Progress Report or Send For Optional Review or Return for Revisions Approve Progress Report Review Progress Report and add Comments, Return to Program Officer

5. Process Steps Overview – Routing of Federal Financial Report (FFR) Principal Investigator/Co-PI Budget-Finance Representative Grants Specialist Recipient Authorized Representative Assigned Grants Specialist 2 3 4 1 5 6 7 Start Done Award Search Screen, pull up Grant File Summary Page From the Associated Documents, select the Federal Financial Report id link next to the Federal Financial Report you would like to complete. Attach the FFR on the FFR details page Forward To Authorized Official First Come First Served! Review Financial Report Forward to Agency or Return for Revisions Review Financial Report or return for revisions Done Finance Office Approver for reports that are not final 8 10 9 End Forward to Finance Dept for approval (if the report is the final report) Return for Revisions Accept Financial Report or Return for Revisions First Come First Served! Review Financial Report

6. Process Steps Overview – Close Out Award Grants Officer Grants Specialist Principal Investigator/Co-PI 2 3 1 4 5 6 7 Done Done Start 60 Days Prior to Award Expiration Notification Sent to Assigned Program Officer, Assigned Grants Specialist, and all Recipients for this Award On the date of Expiration Initiate Closeout Procedures Close Out Award Complete Property and Invention Disclosure Sub Flows if applicable Complete Final Progress Report and Financial Report Sub Flows Recipient Authorized Representative Grants Specialist 8 10 9 13 11 12 End Search Award, Ensure all documents are in and approved by NOAA, Close the Award Initiate Award Enforcements if Applicable 90 Days After Award Expiration 60 Days After Award Expiration Notification sent if Any of the Final Reports Have not been submitted Notification Sent to Recipient indicating that The Award has expired They should complete close Out activities if applicable End ***GMD can also perform a manual close-out. The manual close out form is located on the Grants File launch page. Clicking the Close button on the Close Out form closes the award in Grants Online