HR Ambassadors 2009-2010

1. Welcome to the fourth session!!! HR Ambassadors 2009-2010 Presented by Northwest ISD Mona Benotti, Assistant Superintendent for Administrative Services Kyle Copp, Executive Director of Human Resources Kitty Poehler, Executive Director of Personnel Services And the HR Team

2. NISD Print Shop • NISD is in the process of implementing a new web-based print job submission program (WebCRD) that will allow users to submit jobs electronically to the Print Shop • WebCRD will be rolled out to Central Office employees during the summer and to all Campuses at the start of the 2010-2011 school year

3. WebCRD • WebCRD is a Web-based print ordering, production management and cost tracking application that will automate print job submission to the NISD Print Shop • WebCRD increases productivity and enhances satisfaction within reproduction facilities and will improve turnaround time

4. WebCRD • Web-based print order workflow for NISD Personnel • Submit print requests to Print Shop direct from desktop PC • Order print from on-line document library of standard print jobs • Training materials, business cards, forms

5. Job Submission Workflow 1. Choose File > Print… 2. Review & Accept proof 4. Documents done! 3. Ticket and Submit

6. Online Ordering Workflow Print Shop End Users Web-Based Ordering

7. Desktop PDF Conversion • WebCRD will allow users to convert their Microsoft Office documents to PDF documents for submission to the Print Shop.

8. Approval of desktop proof automatically brings user to login page

9. Single Page Job Ticketing • User selects job attributes • User billing and location information auto populates • Calculates job estimate • Saves job in user archive folder You may delete this page.

10. Document Preview

11. Customizable Home Page Check Order Status

12. Document Library • Document Library will allow user groups to share documents and forms online • Documents placed in the document library will be retained for 18 months.

13. Online Form Sharing Variable data can be 1. Entered manually 2. Populated from profile 3. Uploaded from .csv file Variable text & images previewed

14. Real Time Tracking of Job Status

15. WebCRD Benefits • One person at each Campus will act as the Principal’s Designee for approving jobs before they are sent • Will allow Campuses/Departments to see a job cost before approving the job to be sent to Print Shop • Will allow Campuses/Departments to view their real time Print Shop budget

16. Print Shop Housekeeping • Print Shop has been receiving a lot of jobs under the name of the long-term sub. Please ask your long-term subs to place their orders under the name of the teacher for whom they are subbing. If they are in a temporary vacant position, please have them indicate “sub” next to their name on the job ticket • Print Shop has a new email address – please use printshop@nisdtx.org to submit jobs or ask questions. This will allow all Print Shop employees to access the jobs/questions and ensure better efficiency

17. Print Shop Budget • We anticipate that the 2010-2011 Print Shop budget will be sent to Principals by the end of April

18. Questions????