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MCITP Guide to Microsoft Windows Server 2008 Server Administration (Exam #70-646)

MCITP Guide to Microsoft Windows Server 2008 Server Administration (Exam #70-646). Chapter 6 Configuring Windows Server 2008 Printing. Learning Objectives. Understand how Windows Server 2008 printing works Use the XPS Print Path Use the XML Paper Specification (XPS)

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MCITP Guide to Microsoft Windows Server 2008 Server Administration (Exam #70-646)

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  1. MCITP Guide to Microsoft Windows Server 2008 Server Administration (Exam #70-646) Chapter 6 Configuring Windows Server 2008 Printing

  2. Learning Objectives • Understand how Windows Server 2008 printing works • Use the XPS Print Path • Use the XML Paper Specification (XPS) • Install the Print Services role • Use the Printers window to configure printing properties MCITP Guide to Microsoft Windows Server 2008, Server Administration (Exam #70-646)

  3. Learning Objectives (cont’d.) • Install local and shared printers • Configure printer properties • Configure a nonlocal or Internet printer • Manage print jobs • Use the Print Management tool • Troubleshoot common printing problems MCITP Guide to Microsoft Windows Server 2008, Server Administration (Exam #70-646)

  4. An Overview of Windows Server 2008 Printing • Clients can print on local print devices or network print devices • Network print client • Workstation or application that generates the print job • Network print server • Computer or print server device offering the printer share MCITP Guide to Microsoft Windows Server 2008, Server Administration (Exam #70-646)

  5. An Overview of Windows Server 2008 Printing (cont’d.) • Print job • Document or items to be printed • Shared network printer device • Object that is made available to network users for print services • Spooling • Frees the server CPU to handle other processing requests in addition to print requests • Printer driver • Provides the formatting instructions for a given printer MCITP Guide to Microsoft Windows Server 2008, Server Administration (Exam #70-646)

  6. How Network Printing Works • Software application at client generates a print file • Application communicates with the Windows graphics device interface (GDI) • Print file formatted with control codes to implement the special graphics, font, and color characteristics of the file • Software application places print file in client’s spooler by writing spool file to spooling subfolder • Remote print provider makes a remote procedure call to network print server MCITP Guide to Microsoft Windows Server 2008, Server Administration (Exam #70-646)

  7. How Network Printing Works (cont’d.) • Network print server uses four processes to receive and process a print file: • Router, print provider, print processor, and print monitor • Server service calls Print Spooler service • Print provider works with print processor to ensure that file is formatted to use right data type • Print monitor pulls file from spooler’s disk storage and sends it to printer MCITP Guide to Microsoft Windows Server 2008, Server Administration (Exam #70-646)

  8. How Network Printing Works (cont’d.) • Activity 6-1: Print Spooler Service • Objective: Learn about the Print Spooler service and the services upon which it depends Figure 6-1 Viewing the description of the Print Spooler service Courtesy Course Technology/Cengage Learning MCITP Guide to Microsoft Windows Server 2008, Server Administration (Exam #70-646)

  9. How Internet Printing Works • Internet Information Services (IIS) must be installed and running in Windows Server 2008 • Client must connect to the Windows Server 2008 IIS using a Web browser • Internet Printing Protocol (IPP) • Encapsulates the remote procedure call and print process information and is transported in HTTP • Activity 6-2: Installing the Internet Printing Client • Objective: Install the Internet Printing Client so that clients can use IPP MCITP Guide to Microsoft Windows Server 2008, Server Administration (Exam #70-646)

  10. Using the XPS Print Path • XML Paper Specification (XPS) • Advanced way of printing documents for multiple purposes, including viewing electronic pages and printing pages in a polished format • Offered as an alternative to the GDI print path used by conventional documents • XPS drive path uses XPSDrv Driver Model MCITP Guide to Microsoft Windows Server 2008, Server Administration (Exam #70-646)

  11. Installing the Print Services Role • Use the Print Management tool to: • Manage shared printers • Track printing events through a log you can view using the Event Viewer • Services within role • Print Server • Internet Printing • LPD Service • Activity 6-3: Installing the Print Services Role • Objective: Install the Print Services role using Windows Server 2008 MCITP Guide to Microsoft Windows Server 2008, Server Administration (Exam #70-646)

  12. Using the Printers Window • Enhanced from previous versions to enable more versatility • Left pane - Favorite links to folders, folders on the server • Right pane - Name, Documents, Status, Comments, Location • Use File menu to: • Add a printer, configure a shared printer, use a printer offline, configure a printer’s properties MCITP Guide to Microsoft Windows Server 2008, Server Administration (Exam #70-646)

  13. Using the Printers Window (cont’d.) • Activity 6-4: Configuring the Print Server Properties • Objective: Configure the print server properties from the Printers window Figure 6-3 Print Server Properties dialog box Courtesy Course Technology/Cengage Learning MCITP Guide to Microsoft Windows Server 2008, Server Administration (Exam #70-646)

  14. Installing Local and Shared Printers • Any server or workstation can host a shared printer Figure 6-4 Shared network printers Courtesy Course Technology/Cengage Learning MCITP Guide to Microsoft Windows Server 2008, Server Administration (Exam #70-646)

  15. Installing a Printer • Steps depend on the type of printer you are adding • Plug and play • Or Add Printer Wizard • Activity 6-5: Installing a Printer • Objective: Install a printer using the Add Printer Wizard MCITP Guide to Microsoft Windows Server 2008, Server Administration (Exam #70-646)

  16. Installing a Printer (cont’d.) Figure 6-5 Setting up a local printer Courtesy Course Technology/Cengage Learning MCITP Guide to Microsoft Windows Server 2008, Server Administration (Exam #70-646)

  17. Installing a Printer (cont’d.) Figure 6-6 Sharing a printer Courtesy Course Technology/Cengage Learning MCITP Guide to Microsoft Windows Server 2008, Server Administration (Exam #70-646)

  18. Enabling Printer Sharing on a Network • Network printer sharing • Enables printer sharing through the Windows Firewall • Activity 6-6: Enabling Printer Sharing • Objective: Turn on printer sharing over the network MCITP Guide to Microsoft Windows Server 2008, Server Administration (Exam #70-646)

  19. Configure Printer Properties • Available by opening Control Panel • Properties dialog box • General printer information • Printer sharing • Printer port setup • Printer scheduling and advanced options • Security • Device settings MCITP Guide to Microsoft Windows Server 2008, Server Administration (Exam #70-646)

  20. General Printer Specifications • General tab • Name • Location and Comment boxes • Store special notes about the printer • Printer model name • Printing Preferences button • Used to specify additional information • Activity 6-7: Viewing Printing Preferences • Objective: Determine the default setup for printing preferences on a printer MCITP Guide to Microsoft Windows Server 2008, Server Administration (Exam #70-646)

  21. General Printer Specifications (cont’d.) Figure 6-7 Printer Properties General tab Courtesy Course Technology/Cengage Learning MCITP Guide to Microsoft Windows Server 2008, Server Administration (Exam #70-646)

  22. Sharing Printers • Sharing tab • Enable or disable a printer for sharing • Specify name of the share • List in the directory option • To publish the printer through Active Directory • Render print jobs on client computers option • Print job is first prepared by software on the client and submitted to the spooler on the client • Additional Drivers button • Add new types of clients MCITP Guide to Microsoft Windows Server 2008, Server Administration (Exam #70-646)

  23. Sharing Printers (cont’d.) Figure 6-8 Configuring printer sharing Courtesy Course Technology/Cengage Learning MCITP Guide to Microsoft Windows Server 2008, Server Administration (Exam #70-646)

  24. Sharing Printers (cont’d.) • Activity 6-8: Configuring the Domain Group Policy to Enable Publishing a Printer • Objective: Learn how to enable printer publishing in the domain’s group policy MCITP Guide to Microsoft Windows Server 2008, Server Administration (Exam #70-646)

  25. Port Specifications • Ports tab • Specify which server port is used for the printer • Options to set up bidirectional printing and printer pooling • Bidirectional printing • Used with printers that have bidirectional capability • Printer pooling • Configuring two or more identical printers connected to one print server MCITP Guide to Microsoft Windows Server 2008, Server Administration (Exam #70-646)

  26. Port Specifications (cont’d.) Figure 6-9 Configuring printer policies Courtesy Course Technology/Cengage Learning MCITP Guide to Microsoft Windows Server 2008, Server Administration (Exam #70-646)

  27. Port Specifications (cont’d.) Figure 6-10 Configuring printer ports Courtesy Course Technology/Cengage Learning MCITP Guide to Microsoft Windows Server 2008, Server Administration (Exam #70-646)

  28. Port Specifications (cont’d.) • The Add Port button enables you to add a new port • Local Port • Standard TCP/IP Port Figure 6-11 Port options Courtesy Course Technology/Cengage Learning MCITP Guide to Microsoft Windows Server 2008, Server Administration (Exam #70-646)

  29. Port Specifications (cont’d.) • Activity 6-9: Configuring Printer Pooling • Objective: Learn how to configure printer pooling • Activity 6-10: Transferring Print Jobs • Objective: Learn how to transfer print jobs from a malfunctioning printer MCITP Guide to Microsoft Windows Server 2008, Server Administration (Exam #70-646)

  30. Printer Scheduling and Advanced Options • Advanced tab • Have printer available at all times or limit the time to range of hours • Priority can be set from 1 to 99 • Use spooled printing or bypass the spooler and send print files directly to the printer • Printer scheduling • Useful when there is one printer and two printer objects (shares) for that printer MCITP Guide to Microsoft Windows Server 2008, Server Administration (Exam #70-646)

  31. Printer Scheduling and Advanced Options (cont’d.) • Hold mismatched documents option • Causes the system to compare the setup of the printer with the setup in the document • Print spooled documents first • Enables jobs that have completed spooling to be printed, no matter what their priority • Keep printed documents option • Retains documents in the spooler after they have printed MCITP Guide to Microsoft Windows Server 2008, Server Administration (Exam #70-646)

  32. Printer Scheduling and Advanced Options (cont’d.) • Enable advanced printing features option • Use special features associated with a particular printer • Printing Defaults button • Specify default settings for print jobs • Data types • RAW • RAW (FF appended) • RAW (FF auto) • NT EMF • TEXT MCITP Guide to Microsoft Windows Server 2008, Server Administration (Exam #70-646)

  33. Printer Scheduling and Advanced Options (cont’d.) • Separator Page option • Prints a blank page at start of each job • Activity 6-11: Changing Data Types • Objective: Learn how to change the data type when printing problems occur MCITP Guide to Microsoft Windows Server 2008, Server Administration (Exam #70-646)

  34. Configuring Security • Shared printer can be set up to use security features • Share permissions, auditing, ownership • Default permissions • Everyone group—Print • Creator Owner—Manage documents • Administrator account—Print, Manage printers, and Manage documents • Administrators, Server Operators, Print Operators groups—Print, Manage printers, and Manage documents MCITP Guide to Microsoft Windows Server 2008, Server Administration (Exam #70-646)

  35. Configuring Security (cont’d.) Figure 6-13 Configuring security Courtesy Course Technology/Cengage Learning MCITP Guide to Microsoft Windows Server 2008, Server Administration (Exam #70-646)

  36. Configuring Security (cont’d.) Table 6-1 Printer share permissions MCITP Guide to Microsoft Windows Server 2008, Server Administration (Exam #70-646)

  37. Configuring Security (cont’d.) • Advanced button on the Security tab • Special permissions • Fine-tune shared printer permissions • Printer auditing • Activity 6-12: Configuring Printer Security • Objective: Learn how to set up security on a shared printer MCITP Guide to Microsoft Windows Server 2008, Server Administration (Exam #70-646)

  38. Configuring Device Settings • Device Settings tab • Specify printer-specific settings • Make sure memory reported in device settings matches the memory installed in printer MCITP Guide to Microsoft Windows Server 2008, Server Administration (Exam #70-646)

  39. Figure 6-14 Configuring shared printer auditing Courtesy Course Technology/Cengage Learning Figure 6-15 Configuring printer device settings Courtesy Course Technology/Cengage Learning MCITP Guide to Microsoft Windows Server 2008, Server Administration (Exam #70-646)

  40. Configuring a Nonlocal Printer or an Internet Printer • Connect to a network printer by using the Add Printer Wizard: • Open the Printers window • Double-click Add Printer • Click Add a network, wireless or Bluetooth printer • Select a printer from the list of printers found by the Add Printer Wizard • Follow the instructions to complete the installation MCITP Guide to Microsoft Windows Server 2008, Server Administration (Exam #70-646)

  41. Managing Print Jobs • Users with Print permissions can: • Send print jobs to the printer • Pause, resume, and restart their own print jobs • Cancel their own print jobs • Print Operators, Server Operators, and other groups having Manage documents permissions can: • Send print jobs to the printer • Pause, resume, and restart any user’s print jobs • Cancel any user’s print jobs MCITP Guide to Microsoft Windows Server 2008, Server Administration (Exam #70-646)

  42. Controlling the Status of Printing • Printer control and setup information for a particular printer associated with that printer’s properties • Can pause a printer to fix a problem Figure 6-16 Pausing printing Courtesy Course Technology/Cengage Learning MCITP Guide to Microsoft Windows Server 2008, Server Administration (Exam #70-646)

  43. Controlling Specific Print Jobs • Pause, resume, restart, or view the properties of one or more documents in the print queue of a printer • Print queue • Stack of print jobs • First job submitted at the top of the stack and the last job submitted at the bottom • Contains all jobs waiting to be sent from the spooler to the printer • Change print priority • Set time for selected jobs to print MCITP Guide to Microsoft Windows Server 2008, Server Administration (Exam #70-646)

  44. Controlling Specific Print Jobs (cont’d.) • Activity 6-13: Pausing a Printer and Canceling a Document • Objective: Learn how to pause a printer and cancel a document MCITP Guide to Microsoft Windows Server 2008, Server Administration (Exam #70-646)

  45. Using the Print Management Tool • Also called the Print Management Console or PMC • Centralizes shared printer control in one place • Enables printer administrators and operators to manage the print functions of some or all of the shared printers on a network • Tasks performed with Print Management tool • Activity 6-14: Using the Print Management Tool • Objective: Learn how to use the Print Management tool MCITP Guide to Microsoft Windows Server 2008, Server Administration (Exam #70-646)

  46. Using the Print Management Tool (cont’d.) Figure 6-18 Print Management tool Courtesy Course Technology/Cengage Learning MCITP Guide to Microsoft Windows Server 2008, Server Administration (Exam #70-646)

  47. Troubleshooting Common Printing Problems • Windows Server 2008 Print Spooler service • Experiences a temporary difficulty • Gets out of synchronization • Hangs • Solution: stop and restart the print spooler service MCITP Guide to Microsoft Windows Server 2008, Server Administration (Exam #70-646)

  48. Table 6-2 Troubleshooting printing problems MCITP Guide to Microsoft Windows Server 2008, Server Administration (Exam #70-646)

  49. Summary • Windows Server 2008 printing • Graphics device interface (GDI) • Files spooled via Print Spooler services • Internet printing • Print files through Internet connection using HTTP and Internet Printing Protocol (IPP) • Print Services role • Turn Windows Server 2008 into print server • Install printers using Add Printers Wizard MCITP Guide to Microsoft Windows Server 2008, Server Administration (Exam #70-646)

  50. Summary (cont’d.) • Configure installed printers using properties • Manage printer by pausing, resuming, and setting default printer • Print Management tool consolidates network printer management • Troubleshooting printer problems may be simple or complex MCITP Guide to Microsoft Windows Server 2008, Server Administration (Exam #70-646)

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