18 July 2003

1. Notes on changes to procedures at the Companies Division of Cipro 18 July 2003 www.cipro.gov.za Call Centre: 086 184 3384

2. GENERAL DESCRIPTION OF CHANGES • As you know by now, the Registrar is in the process of phasing out revenue stamps and by April 2004 no revenue stamps will be accepted by the office. Initially this will be replaced by an account for agents, with an internet payment option to follow. • The second phase was implemented on 7 July 2003, when we allowed agents to lodge companies documentation without revenue stamps. Agents will be billed for the transaction value. • Electronic lodgement of CM6, CM8 and CM8A’s were also implemented on 7 July 2003. • CIPRO initiated an agent forum and updates of what was discussed will be placed on the web.

3. DOCUMENTS NOT TO BE STAMPED/FRANKED Registered Agents will be billed on a monthly basis for registrations pertaining to the following company forms: • CM1 Certificate of incorporation (Pty) Ltd, LTD,CC conversion to Company • CM3 Certification of Incorporation of Section 21 company • CM10 Certificate of consolidation of articles • CM11 Payment of fees on increase of capital (Max amount R300 000 – If above please arrange with Thea JV Rensburg for a reference number in advance) • CM15 Return of allotments of shares • CM18 Order of court for registration • CM17 Application for extension of time • CM26 Special Resolution • CM29 Contents of register of directors, auditors and officers • CM31 Notice of consent to appointment, change of name or removal of Auditor

4. CONTINUE…. • CM32 Change of the end of the financial year to deal in financial • statements with Subsidiary • CM35 Application not to issue interim reports • CM39 Alteration to memorandum of External Company • CM45 Amended certificate of incorporation relating to the one type or • form of company into another • CM46 Certificate to commence business • CM49 Certificate of registration of memorandum of extension • CM50 Exemption from lodging annual financial statements • CM52 Exemption from lodging annual financial statements • CM6 Application for extension of reservation of name • CM7 Application for registration of translated or shortened name of • a company • CM8 Application for registration of defensive name • CM8A Application for renewal of registration of defensive name • CM9 Certificate of change of name of company • CM9A Certificate of change of translation/shortened form • CM9B Application to de-register a former translation/shortened name

5. Note : Agents to reconcile their account at the end of the month and pay CIPRO within 3 working days, or as stipulated on invoice.

6. ELECTRONIC BILLING • All Company documents containing an Agent Code and no revenue stamps affixed on documents will be billed. • Completed and approved items will be billed to Agents and viewed at the end of each month per invoice. • Items are marked for :Billing” or “Stamps” during Document Registration by CIPRO staff. • Documents containing “Stamps” affixed can still be used until end of July and you will not be billed. • Agents pay on a monthly basis. Invoices are issued on the 2nd or 3rd working day of the month. • All services to Agents whose accounts are in arrear will be suspended. The amount will be deducted from the deposit and the matter handed over to our attorneys.

7. If you have any comments to enhance this service, please e-mail: Registrarco@cipro.gov.za