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OCLC Digital Archive Overview

OCLC Digital Archive Overview. Judith Cobb LIPA Meeting July 2006. Agenda. Functional Overview Availability of Services. OCLC Digital Archive: A Partnership. OCLC Technical management and operations Developments and improvements Preservation planning Collection Owners

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OCLC Digital Archive Overview

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  1. OCLC Digital Archive Overview Judith Cobb LIPA Meeting July 2006

  2. Agenda • Functional Overview • Availability of Services

  3. OCLC Digital Archive: A Partnership • OCLC • Technical management and operations • Developments and improvements • Preservation planning • Collection Owners • Collection/selection policy • Ingest and collection management • Access and rights management • Preservation planning

  4. The Digital Archive User’s View Web Tools WorldCat FirstSearch Digital Masters Capture and ingest tools Access (Cataloging) Local catalog URL Archival Storage for digital objects and metadata Collection Management Tools Preservation Admin Module

  5. Fixity Check Fixity Check Virus Check Virus Check Object Verify Object Verify The Digital Archive WorldCat FirstSearch Capture tools URL Local catalog Ingest Google via OWC Web Tools Access (Derivatives) Archival Storage for digital objects and metadata Digital Masters Connexion Collection Management Tools Digital Preservation Process Admin Module Six hour incremental tape back up Planning Daily full back up – off site Analysis Weekly off site back up – all systems and data Actions Purpose built facility, generators, security

  6. Fixity Check Fixity Check Virus Check Virus Check Object Verify Object Verify Capture Tools WorldCat FirstSearch Capture tools URL Local catalog Ingest Google via OWC Web Resources Access (Derivatives) Archival Storage for digital objects and metadata Digital Objects “Oversize” Collection Management Tools Digital Preservation Process Admin Module Six hour incremental tape back up Planning Daily full back up – off site Analysis Weekly off site back up – all systems and data Actions Purpose built facility, generators, security

  7. Capturing Web Resources • Why do we need different tools for web capture? • Harvests web content • Virtually rebuilds a web site so it is functional in its new environment

  8. Capturing Digital Objects • Content Cooperative Pilot • July 2006 through December 2006 • Easy “upload” option within Connexion Browser and Connexion Client • Size limitations

  9. Capturing Digital Masters • “Oversize” • Large files • Many files • Transfer objects and metadata via media • CD, DVD, external hard drives

  10. Fixity Check Virus Check Object Verify Ingest WorldCat FirstSearch Capture tools Fixity Check Virus Check URL Object Verify Local catalog Ingest Google via OWC Web Tools Access (Derivatives) Archival Storage for digital objects and metadata Digital Masters Collection Management Tools Digital Preservation Process Admin Module Six hour incremental tape back up Planning Daily full back up – off site Analysis Weekly off site back up – all systems and data Actions Purpose built facility, generators, security

  11. Ingest to the Digital Archive • Preservation metadata created • Technical metadata created • Upon ingest and one day later • Virus check on all files • Fixity check on the digital object • Back-up schedule begins immediately

  12. Fixity Check Virus Check Object Verify Storage, Disaster Preparedness, and Data Management WorldCat FirstSearch Capture tools Fixity Check Virus Check URL Object Verify Local catalog Ingest Google via OWC Web Tools Access (Derivatives) Archival Storage for digital objects and metadata Digital Masters Collection Management Tools Digital Preservation Process Admin Module Six hour incremental tape back up Planning Daily full back up – off site Analysis Weekly off site back up – all systems and data Actions Purpose built facility, generators, security

  13. Storage, Disaster Preparedness, and Data Management • Disaster Preparedness • Ongoing back up onsite • Daily off site back up (off site) • Weekly data and software back up • Disaster preparedness plan

  14. Storage, Disaster Preparedness, and Data Management • Data Management • Quarterly • Fixity check performed, report sent • Virus check performed, report sent • Object verified • All components exist, viable, accessible

  15. Fixity Check Virus Check Object Verify Collection Administration WorldCat FirstSearch Capture tools Fixity Check Virus Check URL Object Verify Local catalog Ingest Google via OWC Web Tools Access (Derivatives) Archival Storage for digital objects and metadata Digital Masters Collection Management Tools Digital Preservation Process Admin Module Six hour incremental tape back up Planning Daily full back up – off site Analysis Weekly off site back up – all systems and data Actions Purpose built facility, generators, security

  16. Collection Administration • Content Groups • Rights Statements • Reports • Access Groups

  17. Fixity Check Virus Check Object Verify Preservation WorldCat FirstSearch Capture tools Fixity Check Virus Check URL Object Verify Local catalog Ingest Google via OWC Web Tools Access (Derivatives) Archival Storage for digital objects and metadata Digital Masters Collection Management Tools Digital Preservation Process Admin Module Six hour incremental tape back up Planning Daily full back up – off site Analysis Weekly off site back up – all systems and data Actions Purpose built facility, generators, security

  18. Preservation Strategy Overview Format Assessment Cyclical Format Analysis High risk Best action determined Identify Action Options Take Action Format migration to canonical format Not format migration Ongoing Maintenance and Media Refreshing

  19. Fixity Check Virus Check Object Verify Access WorldCat FirstSearch Capture tools Fixity Check Virus Check URL Object Verify Local catalog Ingest Google via OWC Web Tools Access (Derivatives) Archival Storage for digital objects and metadata Digital Masters Collection Management Tools Digital Preservation Process Admin Module Six hour incremental tape back up Planning Daily full back up – off site Analysis Weekly off site back up – all systems and data Actions Purpose built facility, generators, security

  20. Access • You control who can access your content, depending on your needs • Public • By OCLC authorizations • Many, or few • Particularly useful for digital masters preservation

  21. Access • Open URL • WorldCat, FirstSearch • Local Catalog • Open WorldCat • Thumbnails • Zoom and pan

  22. OCLC Digital Archive Services

  23. Web Capture • Web Harvesting via Connexion Browser • Manual harvesting • Annual subscription • Bit preservation fee

  24. From Connexion, Create Digital Archive Preservation Metadata Record

  25. Digital Archive Preservation Metadata Record Created and Ready for Editing

  26. Harvest Request

  27. Review/Confirm/Revise Harvested Content

  28. Harvest Completed; Ready to Ingest

  29. Ingest complete; link to object in the Archive now active

  30. Access

  31. Web Capture • Web Archives Workbench BETA • Web harvesting and collection builder • Ongoing development • Incremental releases • BETA become available December 2005 • Replacement tool for current web harvesting tool

  32. Web Archives Workbench BETA

  33. Digital Masters • Digital Masters (“oversize”) • Batchloading via media • One time loading fee • Bit preservation fee

  34. Connexion • Content Cooperative • Pilot project beginning July 2006 • Upload content via Connexion • 20 GB free storage • Free FirstSearch subscription for duration of pilot • Holdings show in Open WorldCat • Group catalogs of digital content available • Zoom and pan functionality added for images

  35. Attach Digital Content

  36. Access via Find In A Library

  37. http://www.oclc.org/digitalarchive • Documentation • Web document harvesting • Connexion (CCP) • Digital masters service • Preservation metadata set • Preservation policy • Ordering information • Questions?

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