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Finance and Business Services

Finance and Business Services. Brief Overview FBS provide a range of financial services to the University community including: Budgeting and Resource Management Financial Planning and Forecasting Reporting against University KPIs Financial and Tax Accounting

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Finance and Business Services

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  1. Finance and Business Services • Brief Overview • FBS provide a range of financial services to the University community including: • Budgeting and Resource Management • Financial Planning and Forecasting • Reporting against University KPIs • Financial and Tax Accounting • Insurance and Risk Management • Business Services (purchasing, payables, travel, cashiering) • Logistics(stores, mail and transport)

  2. Finance and Business Services • Direct Support to Researchers • There are 2 areas of FBS that provide direct support to researchers in the Financial Management of their Research Grants. • Group Services supports academic management including Research Centre Directors and individual researchers within each of the 4 academic groups through a network of Group Resource Managers and Financial Consultants. • Corporate Services supporting DVC(R) portfolio, research and CCR. • Key Contact • Who is my financial consultant? www.griffith.edu.au/fbs/

  3. Finance and Business Services • Role of Financial Consultant • Assist with grant applications (costing and budget preparation) • Work with Heads of School, Research Centre Directors and individual researchers to manage their portfolio of projects • Provide advice on University financial policies and procedures • Provide training in use of Griffith Portal Web Services • Work with Corporate Services on Financial Reporting, Project Completions and Closures

  4. Finance and Business Services • Role of Corporate Services • Project Setup (in finance system) • Budget and Income Allocation • Overhead recovery and distribution (where applicable) • Invoicing • Financial Reporting and Acquittal • Project Closures

  5. Finance and Business Services • Managing My Research Project • All expenditure on University grants and CCR projects needs to be in accordance with University policy and procedures. • Researchers can initiate expenditure on their projects by using the web workflow processes available on the GU Portal>Finance>Financial Services. These include: • Raising purchase orders (Purchase Request) •  Paying invoices (Payment Request) •  Booking airfares (E-Res) •  Reimbursements • Travel Advances •  Tracking your Requests

  6. Finance and Business Services • Managing My Research Project • These requests will route to an appropriate financial delegate for approval, often the Head of School or Research Centre Director, before being processed by FBS. • For advice on relevant policies and procedures and for training in use of the GU Portal, contact your Financial Consultant.

  7. Finance and Business Services • Reports & Enquiries • Researchers will have access to view their research grant project on the GU Portal using Project/Class Enquiry at GU Portal>Finance>Financial Services>Enquiry>Project Class Enquiry. • Widely used by the academic community as it provides easy to access and easy to understand financial information. • Both at a summary level and at an individual transaction level. • For training in use of this enquiry, contact your Financial Consultant.

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