SEARCH AND APPLY FOR A JOB A Guide for Employees

1. SEARCH AND APPLY FOR A JOB A Guide for Employees

2. SEARCH AND APPLY FOR A ROLE Overview Overview Searching and Applying for a role comes from a combination of different personal and external factors. Whether you are doing it for career growth, because of a reorganization, or a desire to experience a different career path you are passionate about, taking the leap to search and apply for a job can be a daunting task. This guide will help you conquer system navigation, easily search for available jobs, and apply for your chosen role with ease. Click the boxes on the left side of this page to know how to search and apply for a job. Job Search Apply for a Job This is an interactive document, so click the buttons instead of scrolling through the pages for easier navigation. Review Application Receive an Offer Summary References Click the icon above to watch a short 3-minute video on how to search and apply for a role! Use the buttons below! • USEFUL TIP: Are you ready to apply for a new role? If you have secured the support of your line manager, updated your Talent Record, and your availability window is open, then you are one step closer in getting that role that you want!

3. SEARCH AND APPLY FOR A ROLE Job Search Overview • Access the Open Resourcing system by going to HR Online Home > My HR Applications > OR: Search & Apply. Click on the Smart Card icon. • Click the Advanced Search link in the homepage and enter the relevant search criteria. For jobs that are in an MOR and Re-organization batch, you may indicate the batch name in the Batch field. • To view the specific requirements and description of the job, click on the job title to view the details. Job Search Apply for a Job Review Application Receive an Offer Summary References • USEFUL TIP: The Keyword field in the Advanced Search tab can support Boolean searches in English (e.g. AND, OR, AND NOT) as well as wild card searches.

4. SEARCH AND APPLY FOR A ROLE Apply for a Job Overview • When you find a job you are interested in – what’s next? Before clicking that Apply button, make sure that you’ve fulfilled the following prerequisites: • You have the support of your line manager to apply for a job • You have updated your Talent Record recently. Along with the application form, this will visible to the Hiring Manager and HR of the requisition that you are applying to. • Click the buttons below for more information on the different sections of your application form. Job Search Apply for a Job Review Application Receive an Offer Required Fields Application Specific Questions Summary Review and Submit Upload Resume Privacy Policy References USEFUL TIP: If you are applying to a role in a different language, ensure that you have updated your Talent Record in the language required for that role before starting your application.

5. SEARCH AND APPLY FOR A ROLE Apply for a Job Overview Job Search Required Fields Application Specific Questions Apply for a Job Review and Submit Upload Resume Privacy Policy Review Application Receive an Offer • Click on the job title to view the details of a certain role. At the bottom of the page, click Apply to Job to start your application. • After reviewing the initial instructions, click on the Let’s Get Started button. • Fill-out the required fields and click Save and Continue. The progress bar will show you the completion rate of your application. Summary References USEFUL TIP: Jobs are posted for a minimum of 10 days. If you want to view the posting on a later date, click Save

6. SEARCH AND APPLY FOR A ROLE Apply for a Job Overview Job Search Required Fields Application Specific Questions Apply for a Job Review and Submit Upload Resume Privacy Policy Review Application Receive an Offer • In the Application Specific Questions portion, input your Cover Letter in the Reason for Application/Motivation for Application field. • You may add a reference in this page. Simply type the person’s first name and last name in the References field. Summary References USEFUL TIP: Cover letters added via Employee Zone are not accessible to Hiring Managers and HRs hence, should not be used.

7. SEARCH AND APPLY FOR A ROLE Apply for a Job Overview Job Search Required Fields Application Specific Questions Apply for a Job Review and Submit Upload Resume Privacy Policy Review Application Receive an Offer • To attach a new resume or add a resume that was previously uploaded, click Add Resume/CV. If you opt to use the details mentioned within the Experience and Education field as your resume, tick the Use my profile as my resume/CV option. Summary References USEFUL TIP: For resumes, file extensions that are supported are .doc, .docx, .txt, .pdf, .rtf, .html, .htm, .mht, .mhtml, with max file size 3MB per resume file.

8. SEARCH AND APPLY FOR A ROLE Apply for a Job Overview Job Search Required Fields Application Specific Questions Apply for a Job Review and Submit Upload Resume Privacy Policy Review Application Receive an Offer • Read the Privacy Policy carefully and click I Accept. • Click Save and Continue to proceed to the last screen of your application. Summary References USEFUL TIP: Unposted requisitions are not visible to employees – make sure you apply before the last day of posting!

9. SEARCH AND APPLY FOR A ROLE Apply for a Job Overview Job Search Required Fields Application Specific Questions Apply for a Job Review and Submit Upload Resume Privacy Policy Review Application Receive an Offer • Review your application. Once you are satisfied, click Send my application. • NOTE: Once you submit your application, a notification will be sent to your current Line Manager to inform about your application. The Hiring Manager will have access to your Talent Record and should make a selection decision within 14 days. Within the 14 days, do not send another application to the same role; this will display a “Duplicate Submission” error message. Summary References USEFUL TIP: Need time to review and fill-out your application? You may save your application and finish it on a future date

10. SEARCH AND APPLY FOR A ROLE Review Your Application Overview • Application Status • Go to the Employee Zone tab and click Dashboard • Access the Applications tab and expand the Submitted Applications dropdown. Check the status of your application in the Application Status column. • NOTE: Update Talent Record appears under the Job Title whenever you update your Talent Record. The statuses that will be visible from your end will include if you are selected, a job offer has been extended and you have accepted the offer. Email notifications will be sent out when you are regretted during the resourcing process. If you are regretted after being shortlisted, you will receive a regret email advising you that the Hiring Manager will get in touch with you to provide feedback. • Withdrawal of Application • To withdraw your application, click Withdraw. Job Search Apply for a Job Review Application Receive an Offer Summary References • USEFUL TIP: Withdrawal of application can only be done before the shortlisting period. Once candidates have been shortlisted, you would need to connect with the Hiring Manager of the role to let them know of your intention to withdraw.

11. SEARCH AND APPLY FOR A ROLE Receive an Offer Overview Accepting the Offer Congratulations, you have been selected for the role! An email will be sent to you with instructions on how to accept the job offer. Simply click the Accept button in the job offer acceptance link. Declining the Offer If you wish to decline the job offer, contact your HR Advisor for the next steps. Job Search Apply for a Job Review Application Receive an Offer Summary References • USEFUL TIP: Accept the Job Offer within 5 days to avoid the expiration of offer extension.

12. SEARCH AND APPLY FOR A ROLE Summary Overview • Here are some key notes on searching and applying for jobs: • Before applying for a job, ensure that you have secured your Line Manager’s approval and updated your Talent Record. • You can access the OR system from a mobile device. • Jobs are posted for a minimum of 10 days. Always be mindful of the deadline of the posting to avoid missing out on application, especially for batch posting or roles. • When filling out your application, have your resume/CV and cover letter on hand to facilitate completion of the application process. • If you receive a job offer, accept it within 5 days to avoid expiration of the offer. On the other hand, contact the HR Advisor immediately should you wish to decline the offer. • Best of luck on your application! Job Search Apply for a Job Review Application Receive an Offer Summary References • USEFUL TIP: Contact HR Operations at hr-services@shell.com for any questions or concerns that you might have during your job application process.

13. SEARCH AND APPLY FOR A ROLE References Overview Job Search Apply for a Job Review Application Receive an Offer Summary References • USEFUL TIP:  If you have feedback or questions about this material, send an email to recruitment-support@shell.com.