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Strategies for Enhancing Procurement Reforms:

Strategies for Enhancing Procurement Reforms: Monitoring Results & Involvement of Civil Society: Bangladesh Case Zafrul Islam Lead Procurement Specialist (Fiduciary Forum, NCC, VA; March 25, 2008). Session: Key Parts Strategies in Monitoring Results for effective Reform

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Strategies for Enhancing Procurement Reforms:

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  1. Strategies for Enhancing Procurement Reforms: Monitoring Results & Involvement of Civil Society: Bangladesh Case Zafrul Islam Lead Procurement Specialist (Fiduciary Forum, NCC, VA; March 25, 2008)

  2. Session: Key Parts • Strategies in Monitoring Results for effective Reform • Monitoring: Procurement Management Information System (PROMIS)- “Supply Side” • Monitoring: Involvement of Civil Society- “Demand Side”

  3. Framework for Reform and Monitoring Results Reforms: • Design of a robust & sustainable packageforprocurement reform considering thecontext (country). • 1st reform package includes: nodal agency; legislations; and capacity development • 2nd reform package includes: institutionalizing capacity development; strengthening monitoring; electronic procurement (e-GP); social accountability Monitoring Results: • Measurement of contribution of reform to improve efficiency, transparency & accountability of the system. • Procurement management information system used by procuring entities (PROMIS) • Outcome and/or process monitoring by civil society

  4. Monitoring Results through MIS (PROMIS) (“supply side”- compliance based) • Developed a real-time centralized procurement performance monitoring system (PROMIS) • PROMIS uses a set of indicators to monitor results and performance of public procuring entities • PROMIS central server is at the proc. policy unit (CPTU) • Direct linkage of CPTU’s PROMIS with procuring entities through online (web-based) and off-line connectivity • Proc. Monitoring Coordinator (PMC) at procuring entity monitors its own performance while the system transfer relevant data to CPTU for country-wide monitoring • PROMIS is being enhanced to introduce e-procurement (e-GP) in phases through 2nd reform package

  5. PROMIS Key Indicators • Customized indicators based on OECD-DAC approach • Bidding opportunity • Publishing contract awards (> specified threshold) • Bidding time • Bidders’ participation & responsiveness • Procurement method • Time for bid evaluation & approval • Bidders’ Protests & resolution • Contract variation • Late payment • Direct contracting/ sole source selection)

  6. Data Flow Diagram: CPTU & Procuring Entity 1. Login to CPTU-MIS site Procuring Entities 2. Online Data entry 5.2 Reports Ministry GoB Internet Web Server Database Server 5.3 Reports IMED CPTU-MIS site 5.1 Reports 3. Automated hourly download of data from CPTU-MIS site CPTU 6 4. Approval of Data and available online for reporting and view

  7. Civil Society in Monitoring: (“demand side” intervention) Key elements: • Creating greater social awareness to demand best value for public money & held government accountable for it • Engaging civil society through a long-term intervention in monitoring procurement process and outcomes Building blocks: for social awareness • Communication strategy • Education program • Behavior change • Advocacy program

  8. Civil Society Monitoring Contd…… Building blocks: civil society engagement • Engaging beneficiary/ civil society/ business and/or media apex body • Public access to procurement related information • Technical training to media professionals • Establishing a government-contractors forum • Creation of formal civil society group for monitoring

  9. Civil Society Monitoring Contd…… Key developments: • Government formed a public-private stakeholders council (PPSC), headed by the Minister for Finance & Planning • PPSC has members from high govt. officials, key civil society groups, think-tank, business bodies, contractors associations • Formation of government-contractors forum is on the way • Communication strategy being developed • Social awareness: anti-bribery billboard; music video, road show, rallies, short plays, street drama • Education: introducing social accountability mechanism, training of selected NGOs on procurement • Advocacy: users of public goods & services; “to do and not to do” for officials, bidding community, and politicians

  10. Procurement Performance Comparators Average Time Elapsed: IFB to Contract Award CPAR (up to 1998)Sample Study (FY05) 8% contract 4 months 39% contract 5 months 21% contract 8 months 18% contract 8 months 28% contract 12 months 34% contract 12 months 43% contract > 12 months 9% contract > 12 months Average Time Elapsed: Bid Opening to Contract Award Cabinet Committee level approval : > 9 months Ministry level approval : > 7 months Department/ Agency level approval : > 5 months

  11. THANK YOU !!!!!(zislam@worldbank.org; CPTU website: www.cptu.gov.bd)

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